AADSAS OVERVIEW
For Entering Class of
2020
Q&A Webinar
Wednesday, April 29, 2000
12:00--1:00 PM
FROM
AADSAS
RE: COVID-
19
COVID-19 Update for ADEA
AADSAS
®
Applicants
• Just a little reassurance: The ADEA
AADSAS
®
(ADEA Associated American
Dental School Application Service)
application will still open as planned on
Tuesday, May 12, 2020.
• We understand that the uncertainty
and closures we’re seeing due to
COVID-19 are causing many people to
rethink their spring plans; yet, we also
know that health care providers are
needed now more than ever.
BY NOW…
By now the following should be done or in
progress:
• Taken or reserved a seat for the DAT exam
• Reviewed the topic of your personal statement
with the Pre-Health Office and met with the
Writing Center or Career Center to begin
polishing. (Writing Center is only open until
Wednesday, May 27 and will not be open
during the summer.)
• Carefully checked all transcripts from all post-
secondary courses for any anomalous grades
which should be changed.
• Requested more than the number of
recommendation letters required. These should
be received in the Pre-Health office by the first
week in June. All your letters must arrive
before we an submit your committee letter.
AADSAS does not allow any additional letters to
be sent after submission.
• Have current name and contact information
(email/phone) for EACH of your experiences.
(Mrs. Wood-Hill can NOT be listed as a contact)
AADSAS
IMPORTANT
DATES:
The ADEA AADSAS application cycle opens on
Tuesday, May 12, 2020.
• In some instances, the individual
program's deadline may differ from the
application's cycle dates. To view a program's
deadline date, click Add Program and review
the information under Deadline. You can
submit your application up until 11:59 PM
ET on the deadline date.
• June 2, 2020: First day to submit your 2020–21
ADEA AADSAS application
• Aug. 14 – Sept. 30, 2020: Academic Update
period (1st academic period)
• Dec. 4, 2020 – Feb. 3, 2021: Academic Update
period (2nd academic period)
• Dec. 1, 2020: Dental school decision release
date to applicants
• Feb. 3, 2021: 2020-21 ADEA AADSAS closes
• Feb. 10, 2021: Last day to submit all official
documents to ADEA AADSAS
https://www.adea.org/GoDental/The_application_to_dental
_school__ADEA_AADSAS.aspx
Welcome Screen
Applicants Select
School to Start
Applicants must select at least one school
to start an application.
Main Application Page
Section 1:
Personal
Information
SECTION 1:
Personal
Information
Use this section to enter:
Release Statement
Biographical Information
Contact Information
Citizenship Information
Environmental Factors
Parents/Guardians
Race/Ethnicity
Other factors
NOTE:
• Failure to include pertinent alternate
names and IDs may delay the processing
of your application.
• Do NOT use your social security number
• IMPORTANT! Be sure to use the same
name as on your YU Transcript. DO NOT
USE nicknames (i.e., “Yossie,” “Avi,” etc.)
Release
Statement
You MUST sign the release so Mrs. Wood Hill can view
your application.
Residency
Information
Chose your residency carefully. This is important when
you select schools. Any question, please speak with
Mrs. Wood-Hill.
Other
Information
Your year in Israel or a Leave of Absence while in
Israel are NOT
considered a Education Interruption.
You continued in a learning environment even if you
did not get credit for second year in Israel.
Section 2: Academic History
SECTION 2:
Academic
History
Use this section to enter information on:
High School(s) attended
College(s) attended
Transcript Entry (Coursework)
Standardized Test
Print a transcript for each post-secondary
college or university
NOTE:
Enter every high school and post-secondary
school(s) you attended (including year in
Israel). Even college courses taken in high
school must be reported if you received a
college transcript!
The courses you completed at each school
Print Transcript Matching Form.
You do not need a matching form for your
Israeli schools.
Professional
Transcript
Entry
Service
(PTE)
• Transcripts are sent directly from the Table of contents
• Overview
• If you prefer not to enter all your coursework yourself, the
Professional Transcript Entry Service (PTE) specialists can
enter it for you for an additional fee. This service is only
available for completed coursework from accredited
schools. Coursework from unlisted schools, foreign
coursework, and planned/in-progress courses are
ineligible for PTE and must be entered by you.
• Note that the PTE specialists only enter the information
listed on your official transcripts and do not correct errors
for coursework you have already entered. If you entered
coursework and made a mistake or did not report an
institution, these errors will be communicated to you
during the verification process, at which point it will be
your responsibility to correct them.
• Please refer to the Refunding/Withdrawing Your
Application page for further payment policies.
• Fees
• Fees for PTE are as follows:
• 1-3 transcripts: $69
• 4-6 transcripts: $95
• 7 or more transcripts: $145
• Registrar’s Office to AADSAS.
• For YU, the Registrar sends the following transcripts;
• YC (including any HES credits)
• S. Daniel Abraham Program (Israel)
They do NOT send your morning program transcript.
Professional
Transcript Entry
Add Your
Colleges
• Use your current transcripts entering college information (i.e.,
dates, credits, course numbers, etc.)
Non-Affiliated Yeshiva
Your non-affiliated yeshiva
must be added as a separate
school. (See slides on Israeli
Credits. This will appear on
your YC transcript as Transfer
credits) For more information,
go to page 26 of this
presentation.
Ordering
transcripts
• Review all transcripts carefully NOW
for any “Incomplete,” Incorrect, or
“In Progress Grades”
• In order to expedite the process,
please complete the first two
sections (Personal Information and
Academic History), print the
TRANSCRIPT MATCHING FORM, and
order your transcripts. Do not wait
to do this.
• When this is complete, then you
can continue with the rest of the
application.
Transcripts
• Transcripts are sent directly from
the Registrar’s Office to AADSAS.
• For YU, the Registrar sends the
following transcripts;
• YC (including any HES credits)
• S. Daniel Abraham Program
(Israel)
They do NOT send your morning
program transcript.
Transcripts
• Order a copy of all official transcripts for your
use when inputting classes on the application.
• Problems with transcripts are the NUMBER
ONE cause of processing delays and missed
deadlines.
• Print Transcript Matching Forms (TMF) for
EACH US or Canadian school you attended and
submit to appropriate Registrar.
• Enter classes EXACTLY as they appear on
transcript
• The transcripts do NOT have to arrive at
AADSAS for you to submit your application.
• YOU are responsible for contacting the
Registrar for every school you have attended!
• YU Registrar’s Office:
http://www.yu.edu/transcript/
Transcript Request Form
Transcript Request
Form
This personalized form should be send
to each school you selected. The Pre-
Health Office, nor you, can send your
transcript to AADSAS.
Transcript
Entry
(Coursework)
• Use this section to enter
information, grades, and credits for
every course that you have enrolled
in at any U.S., U.S. Territorial, or
Canadian post-secondary
institution.
• A Professional Transcript Service is
available to input your coursework.
Cost: $65—up to three transcripts.*
* This is the fee for 2018-2019. The
fee may rise slightly for the 2020-
2021 cycle.
Add a Course
• STEP 1:
• Add Semester
• STEP 2:
• Add A Course
Regular YC Credits
TRANSCRIPT: AADSAS:
Israeli
Credits
There are two types of yeshiva's (YU- affiliated
and non-YU affiliated.) Mark all
coursework
completed in Israel as “Study Abroad.”
YU AFFILLIATED—appears as “INSTITUTION
CREDIT” on your transcript.
NON-YU AFFILIATED-appears as “TRANSFER
CREDIT ACCEPTED BY INSTITUTION
Credits from yeshiva in Israel appear as a block of
16 credits on your transcript, but MUST be
broken down into individual classes on AADSAS.
You DO NOT need Israeli transcripts for these
classes but you do need to list them.
Israeli Credits (YU Affiliated)
Transcript: AADSAS:
Appears on YC Transcript as
Institutional Credits
Mark YU Affiliated and Non-Affiliated
coursework as “Study Abroad.”
Use Your S. Daniel Abraham transcript
to input this coursework.
Equals 16 credits
Israeli Credits (Non-YU Affiliated)
Transcript: AADSAS:
:
Appear on YC transcript as “Transfer Credits”
Enter yeshiva as FOREIGN INSTITUTE (which doesn’t require a
transcript)
List courses
Mark as “Study Abroad”
Non-Affiliated Yeshiva
Your non-affiliated
yeshiva must be
added as a separate
school.
Jerusalem Exam
TRANSCRIPT: AADSAS:
This should be listed as a
DEPARTMENTAL EXAM.
REVIEW YOUR
TRANSCRIPT
This wizard is where you can indicate AP,
Honors and other special classes.
Advanced
Placement
Advanced Placement (AP) Credits
TRANSCRIPT: AADSAS:
Classes should be listed under
the first year on YU campus,
Study Abroad
STANDARDIZED
TESTS
• Enter date you took the DAT AND
• enter the date you PLAN to take the DAT
SECTION 3:
SUPPORTING
INFORMATION
Section 3:
Supporting
Information
Use this section to add:
Evaluations (Mrs. Wood-Hill)
Experiences, Achievements and
Licenses
Personal Statement
Create
Evaluation
Request
Evaluator
Contact
REFERENCE TYPE: Electronic
WAIVER: You want to WAIVE your right to view the letters.
REFERENCE INFO:
Mrs. Lolita Wood-Hill
6465924428 (no dashes or dots)
Organization Name = Yeshiva University
Address: 500 West 185th Street
Furst Hall, Room 107A
New York, NY 10033
An automated email will be sent to Mrs. Wood-Hill notifying her
that the application has been submitted.
The Pre-Health Office will transmit your Committee letter along
with the supporting letters of recommendations as a packet. (All
letters must be received in order to transmit---cannot add letters
after submission!)
NOTE: YOUR COMMITTEE LETTER DOES NOT HAVE TO BE
COMPLETE IN ORDER TO SUBMIT YOUR AADSAS APPLICATION
Committee
Letter
“Packet”
• The “Committee Letter Packet” that the
Pre-Health Office transmits to AADSAS
contains:
Mrs. Wood-Hill’s Committee Letter
Supporting letters of recommendation
(para-phrased in the Committee letter
but each letter sent as an attachment
with Committee letter)
Committee Letter Waiver Form
Experiences
Experiences
Use this section to provide
information about professional
experiences, including:
Character Limit—600 (including
spaces)
• Experiences
• Achievements
• Licenses
You must have current contact
information for each!
Experience Types
This is where you indicate academic enrichment,
dental shadowing, employment, extracurricular
activities, research and volunteer experiences
Most
Important
Experiences
and
Achievements
Applicants will be able to indicate:
6 most important experiences
4 most important achievements
Use resume as a base for
times/dates and other details
Create a very short narrative to
describe what YOU got out of the
experience—resume format is okay.
(600 characters including spaces)
Most Important
Experience
Click on Gold Star to indicate Most Important
Experience
Personal
Statement
Personal
Statement
• Limit: 4,500 characters (including
spaces)
• Be sure to have the Writing Center
or the Career Center review the
statement one last time before
submitting!
• People go on vacation in the
summer and some offices are only
open when school is in session so
plan ahead!
• YU Writing Center will close on MAY
27.
Section 4:
Program
Materials
Use this section to
Select dental schools from the drop down
menu.
Review individual Pre-Requisites for each
school
Review secondary application for each
school
Answer school-specific questions
NOTE:
• Apply to 6- 10 schools
• Only apply to schools you are willing/able
to attend!
• Research your choices based on your
science
GPA and DAT scores.
• Fees:
• $245 first designation
• $102 per additional designation
Select A School
These totals represent the schools you selected to
begin your application
Add Program
Select programs from a drop down menu.
Review Your
School(s)
Add Program
Indicates secondary
applications
Check for
secondary/supplemental
applications from
individual schools!
Course Prerequisites:
Applicants
Prerequisites
This tab may or may not be available, depending on
the selections of each dental school. If it is available,
applicants will be given a list of the school’s
prerequisite course requirements and asked to
designate which courses have been taken or are
planned which fulfill the requirements. Applicants
must first complete the Transcript Entry section
before courses can be selected as prerequisites.
Entering these courses does not mean an applicant
has met the school’s prerequisite requirements.
Instead, the school is asking applicants to self-
identify courses for their review. If an applicant has
any questions regarding what the program will
accept regarding these prerequisites, please contact
the program directly. Applicants can learn more
about prerequisites required by each dental school
in the ADEA Official Guide to Dental Schools.
https://www.adea.org/officialguide/
Applicants match courses to the school
prerequisites
Course
Prerequisites:
WebAdMIT
Applicant prerequisites show on the Electronic Transcript.
School Specific
Questions
School-Specific (Custom) Questions:
School Specific (Custom) Questions:
WebAdMIT
Admissions staff will see the answers by question group and program.
SUBMIT
APPLICATION
You should NOT submit your application without having the Pre-
Health Office AND several other people review it for spelling,
grammar, dates and other possible mistakes.
IT”S WORTH AN EXTRA FEW DAYS!
Printing The File
SCHOOL
SPECIFIC
APPLICATION
School Specific
Applications
CHECK STATUS
View Your
Notifications!
Sharing
Decisions with
Applicants
• Schools will be able to share decisions with applicants and they
will show on the “Status” page. Schools can, if desired, include
their own description of each
• Decisions appear on the Status Tab of the Application
IMPORTANT—
• Always notify the Pre-Health Office
by email when you submit your
application!
• This is our cue to finalize and
transmit your committee letter and
supporting letters of
recommendation.
• The office MUST have a copy of
your final submitted
application or
we will not submit the Committee
letter!
Final Tips
• Early is good. Error-free is better!
• Emphasize completeness and accuracy
over early submission
• Use print option to check your data as
final step before submission. Send this
version in pdf format to Mrs. Wood-Hill
BEFORE submitting to AADSAS.
• Have your payment information ready
• Ensure successful submission by checking
the Main Menu
• Email submitted version to Mrs. Wood-Hill
for file.
• Always check regular and junk email for
important messages from AADSAS.
RESPOND IN A TIMELY MANNER (2-
business days for general email, 10
business days for secondary applications.)
WHERE TO
FIND HELP
BEFORE YOU CONTACT THE PRE-
HEALTH OFFICE—
• 40+ PowerPoint presentation
posted online at
https://www.yu.edu/academic-
advising/undergraduate-
men/medical-dental
• AADSAS Instructions available
online at
https://help.liaisonedu.com/ADEA_
AADSAS_Applicant_Help_Center
• Pre-Health Office Drop in Hours—
TO BE ANNOUNCED
Questions?!?
• Need Help?
• Contact AADSAS
• Monday through Friday, 9:00 a.m. to
4:30 p.m.
Eastern Time, except federal holidays
Email:
aadsasinfo@aadsasweb.org
Phone: 617-612-2045
• These people are servicing thousands of
students and advisors---be patient and
be POLITE!!!
• Contact our office only if you are
unable to reach them and the question
or problem is time-sensitive
