CONDITIONAL USE PERMIT GUIDELINES & PROCEDURES

City of Conway, Arkansas - Planning & Development

1111 Main Street • Conway, AR • 72032 • 501-450-6105 • www.conwayarkansas.gov

Effective on and after November 26, 1994

Guidelines for decision making by the City Council

1. The proposed land use will be designated, located and operated so that the public health, safety, and welfare are

protected.

2. The proposed land use must be compatible with the surrounding area.

3. The proposed land use will conform to all applicable provisions for the district as stated in the Conway Zoning Code.

4. The use will facilitate public convenience at the location.

5. The proposed conditional use will conform to the all off-street parking and loading requirements. Egress and

pedestrian ways shall be adequate.

6. Safeguards limiting noxious or offensive emissions, including lighting, noise, glare, dust, and odor will be addressed in

the proposed use application.

7. Landscaping and screening of the proposed use will conform to the Conway Zoning Code.

8. Proposed sign usage will conform to the provisions of the Conway Zoning Code.

9. Open space located on the proposed use will be maintained by the owner/developer.

10. The site size and shape, along with the proposed structure(s) size, shape and arrangement, will conform to the intent of

the Conway Zoning Code.

Procedure

1. The petitioner must pay a non-refundable, filing fee of $325 for any conditional use permit request.

2. The Application for Conditional Use Permit must be submitted to the Planning & Development department in

accordance with the Planning Commission schedule (attached).

3. The application must show the location of the intended use of the site. A general graphic representation should be

submitted as well.

4. The petitioner must place a notice of public hearing in the Log Cabin Democrat or Arkansas Democrat-Gazette

appearing at least one time, 15 days prior to the public hearing (Please confirm copy deadlines directly with the

paper). The notice must include:

a. The conditional use permit being sought,

b. The location (including legal description and physical address. If no physical address is available, a description that

is clear to the average person will suffice),

c. The time, date, and location of the public hearing (see attached Planning Commission schedule. Meetings are held

at 6:30 pm in the City of Conway Municipal Building, 1111 Main Street,

d. Contact information (City of Conway website address, Planning & Development telephone number, etc.) where the

average person can find further information regarding the rezoning item,

e. The public notice must be headed “Public Notice” and include the name of the current chairperson of the Planning

Commission.

5. The petitioner must post one or more public hearing signs at or near the front property line of the property to be

rezoned no less than 15 days prior to the public hearing. The sign should be clearly visible/unobstructed to the

passing general public and must remain on the property until the public hearing before the Planning Commission. The

disposable public hearing sign may be obtained from the Planning & Development department for $10.00.

6. The petitioner must notify all property owners within 200 feet of the petitioner’s property of the intention to rezone,

via USPS First Class mail and provide completed Certificates of Mailing (issued by the USPS) as evidence to the Planning

& Development department no less than 10 days prior to the public hearing. A map showing the location of the

property and a letter from the petitioner certifying that the map shows a complete list of property owners within 200

feet should be submitted OR a list of property owners within 200 feet may be obtained from the Planning &

Development department. The map/list is used to verify that all required parties have been notified.

7. Following the public hearing, the request may be approved as presented, or in modified form, by a majority vote of the

Planning Commission. If approved, the recommendation is forwarded to the City Council for action within seventy (70)

days. The recommendation will report on the effect of the proposed conditional use and/or proposed buildings upon

the character of the surrounding neighborhood, traffic conditions, public utilities, and other matters pertaining to the

general public welfare. Planning Commission bylaws require a representative for each request to be present at the

public hearing. If no representative is present the request will be held in committee.

8. The City Council then acts on the Planning Commission’s recommendation. A petitioner may withdraw a request until

noon on the Thursday preceding the City Council meeting at which the request will be heard. After this time, the

petitioner must appear in person at the City Council meeting to request a withdrawal of the request.

9. The City Council may impose conditions and restrictions to the Conditional Use Permit as may be necessary to reduce

or minimize any detrimental effects of the conditional use permit. Such conditions may be necessary to ensure that

the conditional use is compatible with the surrounding property.

10. The Planning Commission and the City Council shall in no case authorize less than the minimum requirements of the

Conway Zoning Ordinance relating to height, area, setbacks, parking, or landscaping.

Note: This is not an exhaustive guideline regarding conditional use permits/application. Additional information is available

in the City of Conway Zoning Ordinance, Article 801.

Checklist of Items for Conditional Use Permit Application

☐ Application for conditional use permit- filed with the Planning & Development Department in accordance with the

Planning Commission calendar.

☐ Statement and diagram explaining intended use - filed with the Planning & Development department in accordance

with the Planning Commission calendar.

☐ Filing fee of $325 - paid at the Planning & Development department in accordance with the Planning Commission

calendar. Make checks payable to City of Conway.

☐ Sign - the disposable sign can be obtained at the Planning & Development department for $10.00 and must be posted

no later than 15 days prior to the public hearing.

☐ Proof of Publication - The notice must appear at least once no later than 15 days prior to the public hearing. The proof

of publication, obtained from the

Log Cabin Democrat or Arkansas Democrat-Gazette after publication of public notice,

is filed with the Planning & Development department no later than 10 days prior to the public hearing.

☐ Certificates of Mailing [PS Form 3817] and/or petitions to all property owners within 200 feet - notifications to all

property owners within 200 feet must be postmarked no later than 15 days prior to the public hearing. Completed

certificates of mailings (issued by the USPS) and/or petition are filed with the Planning & Development department no

later than 10 days prior to the public hearing.

☐ Map/List showing all property owners within 200 feet - a map/list (may be obtained from the Planning & Development

department) including all names of property owners within 200 feet must be filed with the Planning & Development

department in accordance with the Planning Commission calendar.

APPLICATION FOR CONDITIONAL USE PERMIT

Conway Planning Commission

City of Conway, Arkansas

Proposed Location

Address:

Subdivision Name:

Block Number: Lot Number:

Legal description, if not in a subdivision:

Present zoning classification:

Description of Conditional Use Permit being sought:

Name of Applicant:

Signature of Owner/Applicant:

Mailing Address:

Email Address: Daytime Telephone:

Date:

(Attach all necessary maps and drawings)

NOTICE OF PUBLIC HEARING AND NOTIFICATION LETTER FORMAT

The following information is to be included in the newspaper publication and notification letters.

Notice is hereby given that has filed an application with the Conway

name of petitioner

Planning Commission requesting that be allowed at a site

conditional use being sought

[insert physical address or a description clear to the average person if no physical address is available]

more particularly described as [insert legal description]

A public hearing on said request will be held at 6:30 pm on in the

meeting date

City of Conway Municipal Building, 1111 Main Street. All persons are called upon to show cause for or against the granting

of said permit.

For further information regarding this item please visit www.conwayarkansas.gov or contact the Planning & Development

department at 501-450-6105.

Rebekah Fincher

Chairman, 2024

Conway Planning Commission

This notice must appear in the legal notices section of a publication of general circulation within the City of Conway, such

as the Log Cabin Democrat or Arkansas Democrat-Gazette, no less than 15 days prior to the public hearing.

There is no timeline on how early your legal notice must be published.

Please contact the Log Cabin Democrat at legals@thecabin.net or by phone at (501) 327-6621 (or)

the Arkansas Democrat-Gazette at classifieds@arkansasonline.com or by phone at (501) 372-3733 to:

1. confirm submission deadline [usually 24-48 hours prior to publication] and

2. confirm format requirements [typically a copy and paste format such as Microsoft Word or RTF file].

LETTER OF AUTHORIZATION

I/We, the undersigned property owner(s), do hereby name and authorize

authorized representative

to act as agent of owner in my/our behalf in the matter of the application filed for conditional use permit before the

Planning Commission and City Council of Conway, Arkansas.

Executed this of , 2024.

day of the month month

Owner Name (please print) Owner Name (please print)

Owner Signature Owner Signature

1111 Main Street • Conway, AR 72032

T 501.450.6105 • www.conwayarkansas.gov

2024 Conway Planning Commission Schedule

Application Deadline

Review Comments

Available to Applicant

Revisions

Deadline

Staff Report

Published

Planning Commission

Meeting

December 14, 2023

December 27, 2023

January 4, 2024

January 11, 2024

January 16, 2024

January 19, 2024

January 31, 2024

February 8, 2024

February 15, 2024

February 20, 2024

February 16, 2024

February 28, 2024

March 7, 2024

March 14, 2024 March 25, 2024

4,5

March 15, 2024

March 27, 2024

April 4, 2024 April 11, 2024 April 15, 2024

April 19, 2024 May 1, 2024 May 9, 2024 May 16, 2024 May 20, 2024

May 17, 2024

May 29, 2024

June 6, 2024 June 13, 2024 June 17, 2024

June 14, 2024 June 26, 2024 July 5, 2024 July 11, 2024 July 15, 2024

July 19, 2024 July 31, 2024 August 8, 2024 August 15, 2024 August 19, 2024

August 16, 2024 August 28, 2024 September 5, 2024 September 12, 2024 September 16, 2024

September 20, 2024 October 2, 2024 October 10, 2024 October 17, 2024 October 21, 2024

October 18, 2024 October 30, 2024 November 7, 2024 November 14, 2024 November 18, 2024

November 15, 2024 November 27, 2024 December 5, 2024 December 12, 2024 December 16, 2024

• Conway Planning Commission meetings are held the 3

Monday of each month at 6:30pm.

• All meetings are held in the City Council Chambers of Conway City Hall, 1111 Main Street.

• All applications/submissions are due by 3:00pm on the submission deadline date. The Planning & Development Department receives

submissions for planning and subdivision review via the Civic Access Portal at the following link. APPLY ONLINE.

• Incomplete applications will be deferred to another month’s agenda. (refer to applications checklists)

• The Planning Commission Meeting date associated with the Application Deadline is the earliest an item can be considered by the

Planning Commission if Staff determines that all comments have been addressed.

• All comments on public hearing items, received by 4:30pm on the day of the meeting, will be forwarded to the Planning Commission

via email. To submit a comment or if you have questions please contact Planning Staff by email at [email protected] or

by phone at (501) 450-6105.

Submission deadline moved due to City Employee Appreciation Event

Meeting moved due to Martin Luther King Jr. Day observance

Meeting moved due to Presidents’ Day observance

Meeting date moved at the request of the Planning Commission

Meeting date and time for the March 25, 2024, Planning Commission meeting is set for 7:00pm at the discretion of the Planning Director by request of the Planning Commission