Adjust or Amend a Voucher with Itinerary or Reservation Changes

Accounting

Follow your local business rules for adding or changing a

line of accounting (LOA) to an adjusted or amended

document.

Financial Summary

Select Financial Summary from the Progress Bar, then:

1. Review the information on the page for Reimbursable

and Non-Reimbursable Expenses.

2. If you need to make changes to the Entitlement

Summary, select Adjust Disbursements.

o Add more dollars to go to the GTCC or Personal

accounts.

o When you are finished entering costs, select

Save.

o The Entitlement Summary section reflects the

changes.

Review Voucher

Select Review Voucher from the Progress Bar, then:

1. (Optional) Enter Comments to the Approving Official.

2. Review all document contents. Use the Go to <DTS

module name> links to make changes as needed.

3. When everything is correct, select Continue at the

bottom of the screen or select Other Auths and Pre-

Audits from the Progress Bar.

Note: Travel documents are subject to audits which help

identify improper payments It is important you carefully

review your voucher for accuracy and resolve open items

before submitting the document for AO approval.

Other Auths and Pre-Audits

The Other Authorizations and Pre Audits screen opens.

1. In the Other Authorizations section, add new comments

as necessary.

2. In the Pre-Audit section, enter justifications for all items

DTS flagged as questionable and add Reason Codes

where required.

3. In the Advisory section, review any advisory notices,

which alert you to items you may have forgotten (e.g.,

claiming gas for your rental car).

4. Select Continue at the bottom of the screen or select

Review and Submit from the Progress Bar.

Sign and Submit

The Digital Signature window opens.

1. Ensure you select the correct Document Status

(SIGNED) and Routing List.

2. Check the I agree to SIGN this document box.

3. Add Comments (optional).

4. Select Submit Completed Document.

5. Read and acknowledge all pop-ups.

6. If prompted, enter your CAC PIN and select OK.

Monitor your trip for approval and verify receipt of

payment to the GTCC and personal accounts.

Note: This trifold is designed for travelers, but the steps

described also work for Non-DTS Entry Agents and travel

clerks.

Adjust or Amend a Voucher with

Itinerary or Reservation Changes:

Traveler Instructions

This trifold guides you, the traveler, through creating an

adjustment or amendment to a voucher to modify your

itinerary and reservations.

For more information, see DTS Guide 3: Vouchers

Log On to DTS

1. Access the DTS Home page at

https://www.defensetravel.osd.mil

2. Select Log In.

3. Read and Accept the DoD Privacy & Ethics Policy.

4. If prompted, enter your CAC PIN, then select OK.

5. You should see the DTS Dashboard.

Adjust vs. Amend

If the Authorizing Official (AO) has never approved the

voucher, you will adjust the document:

1. On the DTS Dashboard, select Vouchers to

display the documents.

2. Select Edit for the voucher and acknowledge any

pop-ups. The Review Trip Voucher screen opens.

If the Authorizing Official (AO) has approved the

voucher, you will create an amendment:

1. On the DTS Dashboard select Create

Amendment under Options next to a voucher.

2. Enter comments about the amendment, then select

Create Amendment and acknowledge all pop-ups.

The Review Trip Voucher screen opens.

www.travel.dod.mil

TRI-FOLD

November 03, 2021

Update Itinerary

Select Edit Itinerary from the Progress Bar. Once the

screen opens:

1. Change the Arriving and/or Departing dates in YOUR

TDY LOCATION(S) section until dates are correct. The

TRIP OVERVIEW dates automatically change.

2. Make any other necessary changes.

3. Select Continue.

4. Acknowledge any pop-up messages.

TDY Locations

Select Edit Itinerary from the Progress Bar. Once the

screen opens:

1. Use the following options in the YOUR TDY

LOCATION(S) section:

To add a TDY location: Select the icon and

enter the dates and location.

To change a TDY location: Select the field

containing incorrect information and enter the

correct information.

To remove a TDY location: Select the icon.

Note: Icon only displays for multiple TDY

locations.

2. When you finish making changes, select Continue.

3. Acknowledge the pop-up message.

Note: Changing the trip dates or adding additional per diem

locations can override previous entries (e.g., leave or meals

provided) in the Per Diem table. Go to Per Diem to check.

Enter Expenses

Select Expenses from the Progress Bar. The Enter

Expenses screen displays.

You can add a new expense (including a transportation

ticket you purchased outside DTS or a Travel Management

Company (TMC) fee):

To add an expense:

1. Select Add. The Add New window opens.

2. Choose the Expense category and type.

 For ticketed transportation (e.g., air, rail), options are

available under, Ticketed Expenses.

 For rental cars, select Transportation Expenses,

and one of the Rental Car options.

 For Baggage – Excess or Other - Create You Own

or use Other Expenses.

3. Complete all required and optional expense fields and

select Add to save.

4. The entry appears displays with the other entered

expenses.

To import a new expense from your Government Travel

Charge Card data:

1. Select Add. The Add New screen opens, scroll down

to Add Expense from GTCC.

2. The expense list opens. Select the expense item and

expense type using the drop-down menu.

3. Select Import.

4. The item displays along with the other expenses on the

Enter Expenses screen.

To edit an expense:

1. Locate the existing expense and select Details. The

expense entry expands.

2. Make the change such as cost and select Update to

save the entry.

3. Use browse or Drag and Drop to attach a

document/receipt to an expense item.

4. Select Details again to collapse the expense entry.

To duplicate an expense:

1. Locate the expense. Select the options (3-dots icon) for

the entry. The Duplicate Expense window opens.

2. Add the date range for the replication. Select Duplicate

Expense.

3. The results appear on the Enter Expenses screen.

To remove an expense:

1. On the Enter Expenses page, locate the expense

entry. Under the options (3-dot icon), select Delete

Expense.

2. Select Delete.

3. The expense is no longer in the list.

If your trip requires a certificate of non-availability

(CNA) number, be sure it is accessible in your document.

For lodging cancellations verify the lodging provider

supplied the cancellation confirmation number and it is

accessible in your document.

Receipts & Documents

You can attach a receipt to an expense a few ways.

Each method begins on the Enter Expenses screen.

To attach a receipt using Expense Details:

1. After adding an expense, select Details. The

window opens.

2. Add images by choosing Browse and uploading

them, dragging them from another location or

selecting the +sign (Add) to attach receipts.

3. Select Attach and the Attachment with number

displays.

4. (Optional) Add Notes. Select Update.

5. Select Details to close the window.

6. The Enter Expenses screen updates reflecting the

attachment as a paper clip.

To attach a receipt or document using import:

1. Select the Import a PDF icon. The window opens.

2. Browse for file to upload, attach the file and

choose Select.

3. You can either Attach to Existing (expense) or

Create New (expense) to attach files.

4. Follow the prompts and on the last screen select

Done.

5. The Enter Expenses screen updates reflecting the

attachment as a paper clip.

Update Per Diem

Select Per Diem from the Progress Bar. The Review

Per Diem Amounts screen open.

1. Select Adjust Per Diem Amounts to change one

or more allowances.

2. Enter the Date Range you want to adjust.

3. Make all necessary changes, and then select Save

Adjustments.

4. Repeat steps 1-3 until all allowances are correct.

Double check the entered amounts (e.g., lodging,

meals, field duty, leave) are correct for each day of the

trip.