38 • GOVERNANCE AND MANAGEMENT PANDORA ANNUAL REPORT 2014
INTERNAL CONTROLS AND RISK MANAGEMENT
SYSTEMS IN RELATION TO THE FINANCIAL
REPORTING PROCESS
Responsibility for PANDORA’s internal controls and risk
management systems in relation to the financial reporting
process rests with the Board of Directors and the Executive
Board.
The purpose of PANDORA’s internal controls and risk
management systems in relation to the financial reporting
process is to ensure that the financial statements give a
true and fair view, free from material misstatements, and
to ensure that the financial statements are presented in
accordance with IFRS as adopted by the EU and additional
Danish disclosure requirements for annual reports of listed
companies. While the internal controls and risk management
systems are designed and aim to ensure that material
misrepresentation of assets, losses and/or significant errors
or irregularities and omission in the financial reporting are
avoided, it provides no absolute assurance that all errors
are detected and corrected. Internal controls and risk
management systems are under continuous development.
Control environment
The Board of Directors has established an Audit Committee
that assists the Board of Directors in supervising the financial
reporting process and the efficiency of PANDORA’s internal
controls and risk management systems. The Audit Committee
reviews significant risks related to PANDORA’s business,
activities and operations as well as risks related to financial
reporting. The Audit Committee seeks to ensure that such
risks are managed proactively, efficiently and systematically.
The Executive Board is responsible for maintaining
controls and an effective risk management system and it has
taken the necessary steps to address the risks identified in
relation to financial reporting.
Risk assessment
The Board of Directors and Executive Board assess risks
on an ongoing basis, including risks related to financial
reporting and an assessment of measures to manage or
eliminate and/or reduce the identified risk. The Audit
Committee reviews certain high-risk areas quarterly,
including significant accounting estimates and material
changes to accounting policies.
At least once a year, the Audit Committee oversees a
review of the current internal controls to consider whether
they are effective in relation to the risks identified in the
financial reporting process.
Control activities
PANDORA operates with a global Finance Management
Forum that meets three to four times a year. This forum sets
the Finance Strategy for the Group. In addition, PANDORA
Finance Manager conferences are held in order to discuss
the latest developments in significant accounting matters and
best practice regarding internal controls.
Controlling functions in the corporate finance function,
reporting to the Chief Financial Officer, are responsible for
controlling the financial reporting from the Parent Company
and the subsidiaries, and monitor compliance with relevant
legislation on an ongoing basis.
The Group has adopted and defined an internal control
framework that identifies key processes, inherent risks and
control procedures, in order to secure accounting processes.
The control procedures include a variety of processes in
order to prevent any misrepresentation, significant errors,
omission and fraudulent behaviours. The control procedures
are tested bi-annually and reported to the Audit Committee
annually.
Information and communication
The Board of Directors has adopted an IR policy that
prescribes that all communication, including financial
reporting, to stakeholders must be conducted adequately,
timely, openly internally as well as externally and must be
conducted factually and truthfully and with consideration to
legislation and applicable regulations.
Monitoring
PANDORA’s internal controls and risk management systems
are continuously monitored, tested, documented and subject
to quality control. The Audit Committee monitors the internal
controls and risk management systems to ensure that any
weaknesses are eliminated and that any material errors are
corrected, including controls or procedures implemented to
prevent such errors.
PANDORA’s external auditors are appointed for a
term of one year at the Annual General Meeting upon
recommendation by the Board. Prior to recommendation,
the Board of Directors assesses, in consultation with the
Executive Board, the independence and competencies and
other matters pertaining to the auditors.
The framework for the auditors’ duties, including their
remuneration, audit and non-audit tasks, is agreed annually
between the Board of Directors and the auditors upon
recommendation by the Audit Committee.