Google Apps to Office 365 for business

Make the switch

Office 365 for business looks different

from Google Apps, so when you sign in,

you’ll get this view to get you started.

You can choose your start page, so you

can go right to whatever you use most,

like Outlook to get your email.

PC & Mac

Install the latest versions

of Office desktop apps for

additional functionality

and rich offline editing.

Use apps

Select a tile to start an app.

App launcher

Go straight to your email, calendar,

contacts, file storage, and websites.

Phone & tablet

Work anywhere on your

phone and tablet.

Settings

Change your password, choose your

start page, and much more.

What is Office 365 for business?

Just as Google Apps is a suite of desktop apps, your Office 365 for business

subscription gives you a suite of powerful online services—including the latest version

of Office desktop apps. Office 365 lets you:

• Install Office desktop apps on as many as five computers.

• Create, view and edit documents from anywhere using Office Online.

• Work offline and your changes automatically sync when you’re back online.

• Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone.

Find your way around

From anywhere in Office 365, click the app launcher for quick access to all

services, including all the Office Online apps:

How do I sign in to Office 365?

1. From your web browser, go to https://portal.office.com.

2. Enter your complete email and NetID password, and then

choose Sign in. For example:

[email protected]

How do I access files in Office 365?

You can store your personal documents on OneDrive for Business, and access your

team sites at Sites. You can use Office 2013 desktop apps, Office Online, or Office 365

mobile apps to create and edit files.

Office 2013* Office Online Office mobile apps

Use it if • Your Office 365

plan includes it.

• You want offline

access.

You need a quick

way to read and

make simple edits.

You want the most editing

features available on your

device.

Runs on Laptop and desktop

computers

Your browser Specific devices

How to

get it

Comes with some, but

not all Office 365

plans (*Word 2011 for

Mac)

Browse from

OneDrive or Sites

Windows Phone

iPad

iPhone

Android phone and tablet

OneDrive -Brookdale

Store your documents.

Calendar

Schedule meetings

and appointments.

Outlook

Read and

send email.

People

Get contact

information.

Office Online

Create and collaborate on

documents from your browser.

Things you might be looking for in Office 365 for business

Service In Google Apps for Business In Office 365 for business

Email Gmail Outlook

Calendar Calendar Calendar

Online address book Contacts People

Social Hangouts Yammer

File storage Drive

OneDrive

for Business

Sites Sites

SharePoint

Sites

Documents Docs Word

Spreadsheets Sheets Excel

Presentations Slides PowerPoint

Use this table to help you navigate Office 365 for particular services.

Currently Not Availble with Brookdale Subscription.

Note: Will display as OneDrive-Brookdale Community College under the File menu when

using the desktop versions of Word, Excel, PowerPoint and OneNote.

Currently Not Activated.

Working with others

Office Online is all about collaboration. You and your colleagues can do basic

co-edits in the same document, worksheet, and presentation at the same time.

You can see who is editing and what changes they have made.

Share documents

Wherever your document, worksheet, or presentation is stored, it’s easy to share it

with others—whether they’re part of or outside of your organization. When you

share, the people who need to review or edit get an email with a link to the

document. With just a quick click, you and your reviewers can open it from nearly

anywhere and on practically any device.

2.Choose

Share.

1. Select your

document.

3.Enter your reviewer’s

name or email address.

4.Choose

Share.

Office Online

No Save button?

Don’t worry, Office

Online apps

automatically save

your changes

while you work.

Co-edit

simultaneously

with others in

Office Online.

Changes

See comments and

changes from all reviewers.

Need more options?

Open the desktop app

to access all of the

features of PowerPoint,

Word, or Excel.

Who’s

editing?

See if others

are editing

the same

presentation.

Syncing Office 365 with your device

Anytime you’re on the go, get your Office 365 email, calendar, and contacts from your

Windows Phone, Android phone, Android tablet, iPad, or iPhone. And you can sync

with, create. view, and edit Word documents, Excel workbooks, and PowerPoint

presentations right on many phones and tablets.

Your anytime, anywhere online experience begins when you add your Office 365

account to your device. Here’s how to do it:

• Set up Office 365 on your: mobile devices

•

http://www.brookdalecc.edu/oit/office365-for-students/

office365_students_overview/

Set up your device

Working offline

The first time you sync your OneDrive for Business or a SharePoint site, you get an

associated folder called OneDrive for Business or SharePoint on your device. Your

documents will be automatically downloaded to this folder. You can now work offline

without losing your changes.

How does Sync work?

What you’re syncing

Lists the documents in

your OneDrive for

Business library.

Your device

Shows the location

containing copies of

the documents you

synced from your

OneDrive for Business

library.

Need to work somewhere without an Internet connection? You can sync documents

or entire folders to your computer before you go. When you’re back online, your

changes will automatically sync.

Sync

Get the latest version of

your documents.

Install Office 2013 desktop apps

If Office is not already on your computer, you can install it from Office 365.

1. Sign in to Office 365, and then choose Install now.

2. Choose Run, and then follow the rest of the installation instructions.

For more information, see Install Office using Office 365 for business

(http://go.microsoft.com/fwlink/p/?LinkId=272460).

Install apps on

your PC

Install apps on

your device

Use Office Online

Create and edit

documents from

your browser.

Read and reply to email

Connect with others, schedule meetings, and more

Outlook on the web

Access your email, calendar, and contacts using the Outlook Web App. From any

computer or device with an Internet connection, sign in to Office 365, and then from

the app launcher , choose Outlook.

With just a few steps, your new message will be on its way.

Create and send a new email

New email appears at the top of your Inbox.

1. Choose New.

2. Compose your

message.

When you get an email from someone, select their name. You can quickly add

their contact information, start a chat or phone call, schedule a meeting, or

send an email right from their profile card.

Calendar

Schedule a meeting

with the sender.

Preview Pane

See messages for

quick review and

response.

Responses

Choose how to

respond from within

the Preview Pane.

3. Choose

Send.

Contacts

Just one click to add

the sender’s contact

information.

Availability

See the

sender’s

current

status.

Things you might be looking for in Outlook Web App

Task In Gmail In Outlook Web App

Send automatic replies

when you’re out of the

office

Choose >

Settings >

General tab,

and scroll down

to Vacation

Responder.

Choose >

Set automatic replies >

and then choose your options.

Change how you view

and organize your

Choose >

Settings >

General tab,

Conversation View.

Choose Sort By to

change your view

right in your Inbox.

Flag and label your

Click to star

an email

or click Labels

to add a label

to an email.

Choose flag right in your

Inbox for follow up,

or right-click the email and

choose Categorize to

label the email.

Create and add a

signature to your email

Choose >

Settings >

General tab,

and scroll down

to Signature.

Choose >

Options >

Settings >

Mail.

Use this table to find some of the more commonly used tools and commands with your email.

OneDrive-Brookdale

OneDrive is your online file-storage location. Documents, workbooks, and

presentations saved here are private until you share them with others. Plus, you can

open and edit them from anywhere you have an Internet connection.

Create a document from Office 365

You can create a document right from OneDrive. The Office Online suite of

Word Online, Excel Online, and PowerPoint Online let you do basic tasks and

automatically saves the document to your OneDrive.

Open a document from Office 365

Quickly open a document, workbook, or presentation in either Office Online or your

Word, Excel, or PowerPoint desktop app.

Delete a document from OneDrive for Business

Deleting documents is just as simple.

Online

Click or tap

the file name

to launch

Office Online.

Desktop app

Select a document

and then choose

Edit to launch the

desktop app.

1. Select the

document

you want to

delete.

2. Choose Manage.

3. Choose Delete.

3. Choose New.

4. Choose Word document.

1. Choose the app launcher .

2. Choose OneDrive.

NOTE: Your OneDrive for Business appears as OneDrive - Brookdale

Things you might be looking for in OneDrive

Task

In Google Drive

In OneDrive - Brookdale

Create a new

document,

presentation, or

spreadsheet

Choose Create

and select what

you want to create.

Choose New

and then what

you want to create.

Upload a file

Choose Upload

and then add

your files.

Choose Upload

and then add

your files.

Sync your files and

work offline

Install Google Drive

to upload your

documents. But

you can’t edit

files without an

Internet connection

unless you are using

the Chrome web

browser.

Choose Sync for selected files.

Make changes offline and your

files automatically update when

you reconnect to the Internet.

Use this table to find some of the more commonly used tools and commands in OneDrive

Open a document from Office 365

Quickly open a document from OneDrive for Business or a SharePoint team site. This

example opens a workbook in Excel Online.

Word, Excel, and PowerPoint

Whether you start from your desktop or online with Office 365, you can create any

type of document (Word document, Excel workbook, and PowerPoint presentation)

and then store it in your OneDrive for Business or SharePoint document library.

Open recent documents from your desktop

When you open a document from your desktop app, in this case Word

2013, you can choose from all of your storage locations: OneDrive for

Brookdale or your computer.

Delete a document from Office 365

You can easily delete a document, in this case a presentation, with just a couple steps.

Excel Online

Choose the workbook

name to automatically

open in Excel Online.

1. Select the

presentation

you want to

delete.

3. Choose

Delete.

2. Choose

Manage.

OneDrive-Brookdale

Use this location to get

to your online storage.