2BDoD 7000.14-R Financial Management Regulation Volume 9, Chapter 3
*August 2011
3-9
must forward any request to establish a CBA or increase a credit limit to the cognizant CPM for
approval. The CPMs will also ensure that annual reviews are performed to monitor credit limits
and card utilization. CBAs are issued for the following purposes:
A. Transportation Accounts. Transportation GTCC accounts (CBAs) are
issued to DoD activities for use in purchasing transportation, including airline tickets, bus tickets,
and rail tickets. Transportation accounts will be used when a traveler has not been issued an IBA
or is exempt from mandatory use of the GTCC. These purchases are made through a Commercial
Travel Office (CTO) directly with the travel service provider or their agent (e.g., charter bus or
air companies). The transportation office, or other designated DoD activity, receives and is
responsible for reconciling the transportation charges appearing on the invoice and for
verifying/certifying the invoices for payment. The transportation office, or other designated
DoD activity, will forward verified/certified invoices to the designated entitlement office (i.e.,
vendor pay) for computation and subsequent transmittal to designated disbursement office. This
will be completed in a manner that allows payment to be made within the 30-day limitation
prescribed in the “Prompt Payment Act” thus avoiding any interest penalties.
B. Unit Travel Charge Cards. DoD Components may use unit travel charge
cards for group travel requirements only when it is cost effective, in the best interest of the
mission, and authorized by the CPM. Categories of travelers whose travel expenses may be
charged to unit travel charge cards include, but are not limited to, new recruits and employees
who do not yet have IBAs, prisoners, DoD group travelers, and foreign nationals participating in
support of official DoD sponsored programs or activities. Components will limit the issuance of
unit travel charge cards whenever possible and maximize the use of IBAs. ATM withdrawals
against unit cards will also be limited. The GTCC contractor must receive written approval from
the cognizant CPM before issuing a unit travel charge card. Upon receipt of each invoice, the
designated unit cardholder is responsible for reconciling the GTCC charges and promptly
providing the reconciled copy of the statement to the unit account coordinator. The unit account
coordinator is responsible for reconciling the charges appearing on the summary account
monthly statement which is a composite (rollup) of all charges from all cards assigned to that
organization. The unit account coordinator is also responsible for filing any disputes with the
GTCC contractor. Once the billing statement is reconciled, the unit account coordinator will
obtain fund certification from the cognizant resource management office before forwarding
certified billing statements, with any required supporting documentation, to the designated
entitlement office (i.e., vendor pay) for computation and subsequent transmittal to the designated
disbursement office.
030303. Disputes
In the event that the billing statement includes charges that the account holder considers
questionable, the cardholder will first contact the merchant to try to resolve the questionable
charge. If unsuccessful, he or she will obtain a dispute form from the APC (IBA), account
manager (CBA), or from the GTCC contractor’s website. The cardholder will complete and send
the form to the GTCC contractor. All disputes must be filed within 60 days of the date on the
billing statement which the erroneous charge first appeared. It is the responsibility of the
cardholder to ensure the dispute form has been received by the GTCC contractor. Once the