WordPad

WORDPAD, WORD PROCESSING PROGRAM

COMPILED BY HOWIE BAUM

Creating Documents with WordPad

WordPad is a free word processing program, that is part of the

Microsoft Windows program.

A word processor is a program used to process, format, and

store documents like letters, memos, reports, resumes and

many more. It is also capable of producing a printed

version, when its done.

Basic features common to all word processors:

◦

Create a document, save, retrieve files; move, copy, enhance,

edit documents; set margins/align text, search/replace

WordPad doesn’t have a spell checker, a thesaurus, and

advanced features that are found in the Microsoft WORD

program, but it still is a good one for typing and editing

basic documents.

9/5/2023

WHY LEARN WORD

PROCESSING?

It is one of the main uses

of a computer because its

helpful with everything !

All of the same rules

apply whether you:

 Write a story, a book,

or some jokes.

 Send an e-mail

message to someone

 Send a text on the

computer or on your

cell phone.

 Fill out a cover letter

and a resume when

looking for a new job.

SELECTING TEXT

With Word Processing, before you can cut (delete), move, copy,

italicize, underline, or otherwise change copy, you need to select

text.

You can tell it is selected when it is darkened, either in a light blue

or gray color, like this.

Double-click to select a word

To highlight a sentence, drag with the

mouse – right to left or left to right,

across the sentence.

Triple-click to select a paragraph

Select everything, using Control (Ctrl) A or “Select all” in the

Editing group, to select the entire document

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SHORTCUTES FOR WORKING WITH TEXT

These keyboard shortcuts are useful when working with text in

word processors, email applications, and more. They can help you

perform commonly repeated tasks, like copying and

pasting text.

Ctrl+X: Cut the selected text.

Ctrl+C: Copy the selected text.

Ctrl+V: Paste the copied or cut text.

Ctrl+A: Select all of the text on the

page or in the active window.

Ctrl+B: Bold the selected text.

Ctrl+I: Italicize the selected text.

Ctrl+U: Underline the selected text.

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THE CLIPBOARD

If you are trying to copy, cut, and then paste something that you copied

from a webpage, then the options on the “Clipboard” section, on the left

side of the ribbon, will be of great help.

The Clipboard is a memory location that holds what you either copied or cut

from a document.

It can only hold one item in its memory, at a time.

Notice that the “Cut” and “Copy” icons are light, until text is highlighted.

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COPYING TEXT WITHIN A DOCUMENT

• Select (highlight) text. Click on the

Copy icon or press Ctrl+C. This

copies the selected text into the

Clipboard memory.

• Click within the document where

you wish to insert the copied text.

• Click on the Paste icon or Press

Ctrl+V.

• This pastes the text from the

Clipboard to the current position of

the 'Insertion point'.

TIP: The 'Insertion Point' is

indicated by the flashing, vertical

cursor.

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MOVING (CUTTING) TEXT WITHIN A DOCUMENT

• Select (highlight) the text you wish to

move. Click on the Cut (picture of

the scissors) or Press Ctrl+X. This

cuts (removes) the selected text and

puts it into the Clipboard memory.

• Click within the document at the

location you want to move the text to.

• Click on Paste or press Ctrl+V.

This pastes the text from the

Clipboard to the current position of

the Insertion point.

Cut

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TABS FOR PASTING DIFFERENT ITEMS

There are 3 ways to paste, and you can choose the one that best fits your

needs.

1. Use the key combination Ctrl + "V“

2. Right click an empty space on the document and select "Paste.“

3. Under the "Home" tab, select the "Paste" button to see the different

paste options.

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PASTE OPTIONS

When you paste text into the document, "Paste Options" will appear

and allow you to select different options, depending on the type of content

you're pasting.

FOR A GOOD EXAMPLE OF TEXT THAT

ILLUSTRATES THE USE OF THE KEYS

ON A KEYBOARD, WE WILL USE THE

LYRICS TO THE SONG “MERCEDES-

BENZ, BY JANIS JOPLIN

To find a good source for the lyrics to the

song Mercedes-Benz, click on the CHROME

icon

in the Taskbar, to open Google.

In the rectangular search windows in the

middle of the page, type in “Lyrics to

Mercedes-Benz” (without the quotation

marks). Then click on the Enter key,

which means “Go”

After you see the words, move your mouse

across them to highlight all of the

words, right click and then click copy.

Then go to a WordPad blank page and click

Paste.

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UNDO AND REDO

• The Undo icon (the blue, curved, left-pointing arrow ) in the Quick

Access Toolbar at the top left of the screen, it allows you to undo a

mistake. On a humorous basis, make it your best computer

friend !

• It will undo up to 100 of your past keystrokes on the keyboard !! You can

also use the shortcut Ctrl z to do it.

• To change back, you can use the Redo icon (the blue, curved arrow that

points to the right, or the shortcut Ctrl y.

• The extra nice thing about using the shortcut Ctrl z for Undo is

that it will undo each of your last choices, even if the Undo Icon

isn’t showing !!

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THE 5 GROUP OF OPTIONS ON THE HOME TAB OF THE WORDPAD

RIBBON

It is divided into 3 parts – Tabs, Groups, and Commands

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WordPad’s ribbon-based options under the HOME tab are divided into 5

major groups:“Clipboard”, “Font”, “Paragraph”, “Insert” and “Editing”

and most of them are geared towards making changes on the stuff that you

put into the document that you are creating.

USING THE INSERTION POINT TO ADD TEXT - The insertion point is

the blinking vertical line in your document. It indicates where you can

enter text on the page. You can use the insertion point in a variety of

ways.

Blank document: When a new blank document opens, the insertion point

will appear in the top-left corner of the page. If you want, you can begin

typing from this location.

As you type, “Wordwrap” lets the text go automatically to the next line.

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The word Default can be confusing. It is the option that is chosen

automatically for the person to use or start using first.

THE 298 ! TYPES OF FONTS ARE LISTED ON THE VERTICAL LIST, WHEN

YOU CLICK ON THE SMALL DOWNWARD POINTING TRIANGLE. THE

DEFAULT TYPE OF FONT IS CALIBRI.

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A NEAT HINT

IF YOU LIKE A FONT THAT

STARTS WITH A CERTAIN

LETTER, YOU CAN TOUCH

THE LETTER ON YOUR

KEYBOARD AND IT WILL GO

RIGHT TO IT.

I LIKE THE FONT VERDANA

SO ALL I HAVE TO DO IT HIT

THE V KEY, IF IT ISN’T

SHOWING.

FONT SIZE

The font size refers to the height of the text, based on

72 points (pt), to the inch. The default size is 11pt.

The different sizes are shown when you click on the

down arrow, to the right of the Font type. 12 pt is

good for regular text and should be larger, like this

17 pt text for presentations.

Below is 7 pt font size text, which is almost

unreadable when seen at a distance, so try and use

a font size that is easy to read on a screen and that

is also easy to read when printed.

This print is 7 points high

This print is 10 points high

This print is 12 points high.

A cool tip: if you need to select a font size that is

in between any of the default numbers given, you

can type in the number where the blue window is at

the top, and it will make it that size !!

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Arrow keys:

You can also use the arrow keys on your keyboard to move the insertion

point without deleting any text.

The left and right arrow keys will move between adjacent characters

on the same line, while the up and down arrows will move between

lines.

You can also press Ctrl+Left or Ctrl+Right to quickly move between

entire words.

In a new blank document, you can double-click the mouse to move the

insertion point on the page.

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WHAT ARE KEYBOARD SHORTCUTS?

Keyboard shortcuts are keys or a combination of keys you

can press on your keyboard to perform a variety of tasks.

Using keyboard shortcuts is often faster than using a

mouse because you can keep both hands on the keyboard.

Keyboard shortcuts are also universal, which means you can

use many of the same shortcuts in a variety of

applications.

For example, you can use the shortcuts to copy and paste

text in a word processor or in a web browser.

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USING SHORTCUTS - Many keyboard shortcuts require

you to press two or more keys in a specific order.

For example, to perform the shortcut Ctrl+X to CUT or

remove a word, you would press and hold

the Ctrl key, then press the X key, then release.

You'll use the Ctrl (Control) key to perform most

keyboard shortcuts. You'll find this key at the bottom-

left corner of your keyboard.

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WORKING WITH TEXT

These keyboard shortcuts are useful when working with text in

word processors, email applications, and more. They can help you

perform commonly repeated tasks, like copying and

pasting text.

Ctrl+X: Cut the selected text.

Ctrl+C: Copy the selected text.

Ctrl+V: Paste the copied or cut text.

Ctrl+A: Select all of the text on the

page or in the active window.

Ctrl+B: Bold the selected text.

Ctrl+I: Italicize the selected text.

Ctrl+U: Underline the selected text.

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THE FONT GROUP

Next, if there are words or phrases that need to be Underlined,

set to Bold or Italicized, then you can use some options under

the “Fonts” section.

From here, you will also find a place to make changes to the Font

style and as well as Font size or even change the Font color,

using some, easy-to-use options and controls.

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FONT GROUP

Underneath the window

for the Font type, are 3

other formatting items:

B will Bold text. (A

shortcut is CTRL + B)

I will Italicize text. (A

shortcut is CTRL + I)

will underline text. (A

shortcut is CTRL + U)

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abc (strikethrough).

For recommending editing, it

places lines through text to

indicate it is to be deleted.

MARKER (text highlighter).

Will highlight text as if you had

used a highlighter. The down

arrow will give you the choice

of 15 different colors.

FONT COLOR: The A will change

the color of your words or letters.

Select colors by clicking on the

down arrow, that is to the right of

the A.

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You can also highlight the background of your text with the marker in

this section and using the arrow to the right of it, to decide on what

color to use:

O! say can you see by the dawn's early light,

What so proudly we hailed at the twilight's last gleaming,

Whose broad stripes and bright stars through the perilous fight,

O'er the ramparts we watch'd, were so gallantly streaming?

And the Rockets' red glare, the Bombs bursting in air,

Gave proof through the night that our Flag was still there;

O! say does that star-spangled Banner yet wave,

O'er the Land of the free and the home of the brave?

This is a sample

paragraph that is

used to illustrate

left-justified (or

aligned) text.

The shortcut for

this is Ctrl L

This is a sample

paragraph that

is used to

illustrate

centered text

that is centered

between the left

and right

margins. The

shortcut for this

is Ctrl E

This is a sample

paragraph that

is used to

illustrate right-

justified text,

that is aligned

on the right.

The shortcut for

this is Ctrl R

This is a sample paragraph

that is used to illustrate full

text alignment.

(Note that a paragraph like

the one above and this

one, isn’t very wide, so

they can have spaces

between words that are too

big and don’t look good,

compared to a full page of

text.) Shortcut is Ctrl J

9/5/2023

[Date]

Ms. Rhonda West

Customer Service Manager

Acme Inc.

123 Corporate Blvd.

Sometown, CO 50802

Re: Customer Service Representative Opening (Ref. ID: CS300-Denver)

Dear Ms. West:

I was excited to see your opening for a customer service rep, and I hope to be invited for an

interview.

My background includes serving as a customer service associate within both call-center and retail

environments. Most recently, I worked on the customer service desk for Discount-Mart,

where my responsibilities included handling customer merchandise returns, issuing refunds/store

credits, flagging damaged merchandise for shipment back to vendors and providing back-up

cashiering during busy periods.

I also bring to the table strong computer proficiencies in MS Word, MS Excel and CRM database

applications and a year of college (business major). Please see the accompanying resume

for details of my experience and education.

I am confident that I can offer you the customer service, communication and problem-solving skills

you are seeking. Feel free to call me at 555-555-5555 (home) or 555-555-5500 (cell) to arrange

an interview. Thank you for your time—I look forward to learning more about this opportunity!

Sincerely,

Sue Ling

Enclosure: Resume

9/5/2023

The Insert and Editing Options - Finally, the last two groups of options

are more focused on objects and image that you add to the document that

you are working on.

For instance, you can add a “Picture” stored in your computer’s hard drive

or decide to add some artistic effects on the document by clicking on the

“Paint drawing” options. (The Paint program can also be found in Windows

Accessories)

Date and time as well as other objects and shapes can also be inserted to

your document so take time to explore on these options when you are not

busy.

Lastly, the “Editing” group of options are more focused in just finding

texts and replacing them so you don’t need to be concerned about it that

much.

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THE FILE MENU OF WORDPAD

To open the File menu, click on the

top, left, Blue WordPad FILE menu

This menu is used for functions

like creating a new document,

opening an already saved

document, saving a document,

printing, and page set up.

Note: When you create a new

document, the first thing you should

do is to click on the Save As words.

You will then need to give it a name

and tell the computer where you

want to save it.

Save As... has a drop-down list of

options for saving.

The best one for the type of text

used in WordPad documents is

“Rich Text Document”

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OPENING AN EXISTING WORDPAD DOCUMENT

There are several ways to open documents you recently

worked on:

◦ 1) Click on the top, left, Blue WordPad FILE menu and look at the

right side panel to see the most recently opened files and double

click on the one you want.

◦ 2) If the document you want isn‘t shown, click on the Open icon

and it will let you find the document you want, in your computer

listings.

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Saving a WordPad Document

Once you have done a “Save As” for your document, the easiest

method that is recommended to regularly Save your document, is

to point your mouse at the small square image of a Floppy Disc

at the top, left of the screen and click on it.

As you keep typing, you should keep on saving the

changes you are making, every 5 minutes or less.

If you are finished with a document, and have saved it, and want

to start on a new one, click on the blue “WordPad” icon a the top

left, and then click on “New”.

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Closing a WordPad Document

To close a document, there are 2 choices:

◦ The easiest way is to click the top, X in the red “close” window,

◦ to quit the document and WordPad

If you want to close the document and get out of the WordPad program, you

can click on the Blue “WordPad” icon at the top left and the last item in its

list is “Exit”, which you can click on.

For either option, if you haven’t saved everything in your document, it will

ask you if you want to save it.

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Printing a WordPad Document

WordPad lets you print documents by using Print... an option in the

list after you click on the blue, “WordPad” rectangle a the top left.

You can also use the shortcut – Ctrl p

◦ Before you print, should always select Print Preview. To

find it, go to the next page.

Print preview lets you see the way your document will look like

when printed and you can then make any changes before you print

it.

◦ It gives you a miniature version of document, an outline of text

area framed against full page, as shown on the next page

◦ The mouse pointer becomes a magnifying glass that you can click

on any area, to see a closer view.

◦ Icons at the top offer the opportunity to print, advance to the Next

Page, return to Previous Page, get Two-Page view, Zoom In/Out,

and Close

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(To go to Print preview, point

to (don’t click on it) the word

“Print” in the File menu and

then point your mouse at the

“Print preview” words, and

click on it.)

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This is the view on the Ribbon, when you click on the VIEW Tab You can

click on the button to Zoom in or out, use or not use the ruler and status

bar, and make sure the Word wrap is on as well as choose inches or

centimeters for the measurement for the ruler.

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DELETE:

If you press the delete key to delete a document or a folder, it will

be put into the “Recycle Bin” and you can get it back whenever

you want, by going into the Recycle Bin, look for your file and

then click on “Restore”.

SHIFT-DELETE:

If you are sure that you want to permanently delete it, hold the

Shift key down while you press the delete button and then it will

be removed.

The next picture is not a good way to delete text

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Inserting Objects in a WordPad Document

You can insert a wide range of objects into a WordPad

document

◦ Object images, pictures, media clips, worksheets,

charts, etc.

◦ You can combine text with illustrations, giving you

freedom for creativity and innovation.

Right Click on the item and click on Copy. Go to the

page in your document and put your cursor where you

want it, and then click Paste

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COPYING IMAGES TO PUT IN YOUR DOCUMENT

You can copy photos from your computer, or you can go to an image website,

such as Google Images, to pick and copy one, to put in your document.

EDITING OBJECTS, PICTURES, OR PHOTOS

Once an object is inserted into a document:

◦

It can be re-sized

◦ It can be moved

◦ FIRST, CLICK ON THE PICTURE !!

THEN YOU WILL SEE THE SMALL

CIRCLES OR SQUARES.

Sizing objects:

◦ 8 small circles (handles) appear at the 4

corners and at 4 midpoints.

◦ Use a corner handle to make the picture

larger or smaller and keep the same

proportions.

◦ Use a middle handle to stretch it

up or down or sideways

◦ Go to the inside until you find a cross which

you can use to move it by holding your left

b tt d d i th

Use the circular arrow on a

stem, to rotate the image.

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