Civilian Contract Audit Services
Lesson Learned: “The samples were
beneficial – reading of sample reports
we were able to identify which firms
had experience in contract audits
verses financial audits. However, a
lesson learned - - we were
overwhelmed by the responses and
since each company submitted their
“best” reports – they submitted
lengthy, complex examples. This was
time consuming for the evaluation
team. Suggest less than three samples
unless you are sure you are not
receiving a lot of quotes.”
Lesson Learned: “We allowed too many pages for the technical volume. Limit the pages – a firm should be able
to summarize their quality control process and ability to respond to multiple geographically disbursed
assignments in a few pages. Once again, the volume of responses and multiple pages in the technical quote was
unnecessarily time consuming for the technical team.”
DEPARTMENT OF HOMELAND SECURITY – RFQ HSHQDC-16Q-00081
Factor 1: Technical Experience/Understanding and Capabilities
The Government will evaluate the degree to which the Quoter possesses experience and capability in performing contract
audit and review services, including the audit/review services as specified in
the Statement of Work (SOW), Audit Requirements. The evaluation will
consider the type of work performed and relevancy to the SOW requirements,
the demonstration of corporate and staff experience, the scope of the
engagement(s), and how recently the engagement was performed.
The Government will evaluate the degree to which the Quoter demonstrates
an understanding of the Audit Reporting Requirements in the Statement of
Work (Attachment 2), through the content and structure of submitted work
samples. The evaluation will assess the redacted work product samples for
clarity in findings and recommendations. The evaluation will assess whether the
audit opinion and findings are well supported by the specific evidence
obtained during the audit, the applicable law and regulations, and/or the
auditee’s own policies and procedures.
The Government will be reviewing the work sample to see if the findings and
recommendations are clearly stated and supported.
Factor 2: Management Approach
The Government will evaluate the Quoter’s approach to managing the customer relationship, establishing quality control checks
for work products, and integrating any teaming/subcontracting efforts with the prime contractor’s effort, including methods to
ensure personnel affiliation with either the prime or the subcontractor is transparent. The Government will also evaluate the
Quoter’s plan to perform simultaneous contract audit and review services at Government/Contractor locations that are
geographically disbursed.
The Government will evaluate the Quoter’s plans to recruit, retain, and manage qualified personnel and ensure sufficient levels
of staffing throughout the contract performance period, including during periods of work load fluctuation.
Factor 3: Past Performance
The Government will evaluate the extent to which the Quoter’s Past Performance demonstrates its capability to deliver high
quality products and services similar in size, scope, and complexity to the requirements listed in the RFQ either as a prime
Contractor or Subcontractor. Only work performed within the past three years and of similar complexity and magnitude to the
work identified in the SOW will be evaluated.
Each Quoter will be evaluated on their Past Performance under existing and prior contracts. The Government will focus its
evaluation on the information submitted by the Quoter in response to the instructions provided in this RFQ, and the Past
Performance Information, Contractor Performance Customer Survey Questionnaire, Attachment 3, sent directly to the
Contracting Officer that demonstrates the quality of the Past Performance relative to the size, scope, complexity, and
relevancy to the procurement under consideration. Also, related Past Performance information may be sought and utilized by
DHS for the purpose of evaluating the Quoter’s Past Performance from a variety of sources including the PPIRS/CPARS
database, other Government contracting activities, evaluator first-hand knowledge, the Excluded Parties List System (EPLS),
and other Government reports. If the Quoter does not have a record of past performance, then it will not be evaluated
favorably or unfavorably with respect to past performance and will receive a neutral rating.