milpersman 1160-040 extension of enlistments

1160-040

CH-74, 11 Apr 2021

Page 1 of 13

MILPERSMAN 1160-040

EXTENSION OF ENLISTMENTS

Responsible

Office

BUPERS-328

Phone: DSN

COM

E-mail

882-3048

(901) 874-3048

MILL_RE_EXT_CONV@NAV.

MIL

MyNavy HR

Phone: Toll Free

E-mail:

MyNavy Portal:

1-833-330-MNCC (6622)

https://www.mynavyhr.

navy.mil

https://my.navy.mil

References

(a) 10 U.S.C. § 509

(b) DFAS-DJMS Procedures Training Guide (DJMS PTG)

(d) NAVMED P-117, Manual of the Medical Department

(e) SECNAVINST 6120.3A

(f) OPNAVINST 6110.1J

1. Policy

a. Per reference (a), the Secretary concerned may prescribe an

extension of enlistment for a member of a Military Service with his

or her written consent for a period not to exceed 4 years per

enlistment.

b. Except as outlined in this article, all extension agreements

are to be considered conditional for a specified reason. As such,

extensions must be executed in monthly increments of 1-48 months.

Unconditional extensions are not authorized. See paragraph 3 below

for additional guidance.

c. When a member is discharged from an enlistment that has been

extended under this article, the member has the same rights,

privileges, and benefits that they would have if discharged at the

same time from an enlistment not extended.

d. Sailors in pay grades E-6 and below with less than 14 years

of service must have an approved authorization from Career Waypoints

(C-WAY) in order to extend their enlistment, except as outlined in

subparagraph 5c below.

1160-040 
CH-74, 11 Apr 2021 
Page 2 of 13 
 
    e.  Office of the Chief of Naval Operations (OPNAV) Military 
Personnel, Plans, and Policy Branch (N13) is responsible for total 
force management in support of Deputy Chief of Naval Operations 
(Manpower, Personnel, Training, and Education) (CNO N1) and is the 
final disposition authority for deviations from this policy. 
 
2.  Definitions 
 
    a.  “Agreement to extend enlistment” refers to the official form 
of agreement on NAVPERS 1070/621 Agreement to Extend Enlistment per 
MILPERSMAN 1070-250.  Agreements on other than the official form are 
of an informal, unofficial nature and could be repudiated or 
withdrawn by the member or the Navy.  Clerical instructions for 
preparation of the agreement are contained in reference (b).  
NAVPERS 1070/621 may be accessed by using the following Web address: 
https://www.mynavyhr.navy.mil/References/Forms/NAVPERS/. 
 
    b.  “Agreement to extend active duty” refers to the official 
form of agreement on NAVPERS 1070/622 Agreement to Recall or Extend 
Active Duty per MILPERSMAN 1070-260.  For United States Navy Reserve 
members, NAVPERS 1070/622 is used to extend the reserve active duty 
obligation and NAVPERS 1070/621 to extend the enlisted reserve 
enlistment (if required).  Clerical instructions for preparation of 
the agreement are contained in reference (b).  NAVPERS 1070-622 may 
be accessed by using the following Web address:  
https://www.mynavyhr.navy.mil/References/Forms/NAVPERS/. 
 
    c.  “Execution of the agreement to extend enlistment” or 
“execution of extension date” refers to the signature affixed on an 
extension of an agreement by the member concerned. 
 
    d.  “Extension becomes operative” or “operative date” refers to 
the date the extension commences, which is the date after expiration 
of enlistment, as extended or as adjusted for the purpose of making 
up time not served.  Following execution and prior to this date, the 
extension will be considered inoperative. 
 
Note:  Once an extension agreement becomes operative it may not be 
cancelled.  In order to alter or cancel an operative extension, 
Sailors must submit a petition to the Board for Correction of Naval 
Records if they believe the extension was executed erroneously or 
that justifiable cancellation adjudication did not occur prior to 
the extension becoming operative. 
 

1160-040

CH-74, 11 Apr 2021

Page 3 of 13

e. “Fault of member” is defined as an intentional act of a

Service member making the Service member culpable for the outcome

which includes:

(1) A Sailor who willfully commits any action which results

in attrition from a formal class “A” or “C” school; or

(2) A Sailor who voluntarily withdraws, drops, or quits a

course of instruction.

Note: Inoperative extensions will not be cancelled if it is

determined that the member is at fault.

f. “No fault of member” is defined as any action or event that

is not intentionally committed by a Sailor (e.g., a Sailor diagnosed

by a physician with an illness or medical condition (e.g.,

pregnancy) that may not allow the Sailor to complete formal “A” or

“C” school or a Sailor who has executed an extension of enlistment

for PCS orders, but is unable to execute permanent change of station

(PCS) orders as written).

g. “Retention eligible member” is defined as a member that

meets minimum eligibility criteria outlined in MILPERSMAN 1160-030.

h. “Improper extension” is defined as an extension that is

executed and subsequently made operative without the member meeting

all retention eligibility requirements per MILPERSMAN 1160-030.

Note: Members are reminded that an extension which has been

determined to be improper is not binding on the Department of the

Navy. A member may be separated on the basis of erroneous extension

per MILPERSMAN 1910-130 and or the best interest of the Service per

MILPERSMAN 1910-164.

3. Extension Increments. All extension agreements are conditional

for a specified reason and may be executed in monthly increments of

1-48 months.

a. The enlistment contract cannot be extended for more than 48

aggregate months.

b. Extension agreements authorized during initial recruit

enlistment contracts for 6-year obligation and 5-year enlistment

programs count against the authorized months of extension per

reference (a).

1160-040 
CH-74, 11 Apr 2021 
Page 4 of 13 
 
    c.  Refer to MILPERSMAN 1160-030 for conditional reenlistment 
authority when a member cannot meet service obligation due to 
extensions of 48 total aggregate extension months on current 
enlistment. 
 
4.  Circumstances Which Make a Sailor Ineligible to Execute an 
Extension.  The following are conditions for ineligibility: 
 
    a.  Sailors who are not retention-eligible per MILPERSMAN 1160-
030. 
 
    b.  Sailors whose enlistments have expired.  For conditional 
reenlistments see MILPERSMAN 1160-030. 
 
    c.  Sailors in the Individual Ready Reserve, not in the Active 
Status Pool (ASP).  Members in the ASP must meet all requirements of 
a member in the Selected Reserve (SELRES). 
 
    d.  Sailors currently on limited duty (LIMDU) or found not 
physically qualified for duty at the expiration of enlistment.  If 
the member is retention-eligible, per MILPERSMAN 1160-030 and 
MILPERSMAN 1306-1200, he or she can voluntarily agree to remain on 
active duty beyond the expiration of enlistment via a “Retain in 
Service” event in the Navy Standard Integrated Personnel System 
(NSIPS).  Documentation will be made on NAVPERS 1070/613 
Administrative Remarks per MILPERSMAN 1306-1200 and MILPERSMAN 1160-
050.  NAVPERS 1070/613 may be accessed by using the following Web 
address:  https://www.mynavyhr.navy.mil/References/Forms/NAVPERS/.  
The member must either reenlist and return to full duty utilizing 
accounting category code (ACC) 100 or separate upon completion of 
LIMDU.  Further extension of the current enlistment is not 
authorized because the enlistment (or extended enlistment) has 
expired.  If conditional reenlistment is warranted (e.g., high year 
tenure (HYT)), refer to MILPERSMAN 1160-030 or refer the case to 
Bureau of Naval Personnel Enlisted Community Management Division 
(BUPERS-32)(Selected Reserve and Full-time Support Branch (BUPERS-
328)). 
 
    e.  A Sailor receiving a graded evaluation of “significant 
problems” must have one subsequent graded evaluation recommending 
him or her for promotion and retention. 
 
5.  Commanding Officer (CO) and Officer-In-Charge (OIC) Extension 
Authority.  COs and OICs may authorize extensions up to 48 months 
for Sailors without BUPERS-32 (BUPERS-328) or BUPERS C-Way Division 

1160-040

CH-74, 11 Apr 2021

Page 5 of 13

(BUPERS-33) approval, as long as they meet the eligibility criteria

stipulated in paragraphs 3 and 4 above, for the following reasons:

a. To match projected rotation date (PRD). Adjust the

expiration of obligated service (EAOS) date of a member serving on

any tour of duty to coincide with the established PRD.

b. To obtain maternity care benefits. An extension of

enlistment may be executed to obtain maternity care benefits for the

following individuals:

(1) Service woman. The member may execute an extension not

to exceed 2 months beyond estimated delivery date, provided member

meets all eligibility criteria set forth in MILPERSMAN 1160-030; and

(2) Spouse. A member whose normal EAOS falls within

spouse’s pregnancy may execute an extension not to exceed 2 months

beyond the estimated delivery date, provided the member’s services

can be used effectively during the period of extension.

c. To obtain obligated service (OBLISERV) required to execute

PCS orders or SELRES mobilization and recall orders, refer to

MILPERSMAN 1306-106 for information about OBLISERV in connection

with a PCS transfer. Per MILPERSMAN 1306-141, Voluntary Sea Duty

Program (VSDP) Sailors are able to defer their Career Waypoints

reenlistment (C-WAY-REEN) application window to the minimum OBLISERV

required for the orders negotiated as outlined in MILPERSMAN 1306-

104. Sailors will not require a C-WAY-REEN application quota to

execute an extension in order to accept orders, or extend in place

under VSDP, provided they meet C-WAY-REEN criteria. In such cases,

detailers and enlisted community managers must make appropriate

entries into the Enlisted Active Information System (EAIS) notes

section for the Sailor. Refer to reference (c) and the most recent

selective reenlistment bonus (SRB) naval administrative message

(NAVADMIN) for information on the OBLISERVE to Train Program.

d. To acquire necessary OBLISERV, as authorized in Navy

directives, NAVADMIN, and this manual (e.g., to HYT or Fleet Reserve

(FLTRES)/retirement date). Agreements to extend an enlistment to

qualify or apply for a specific program are not authorized, unless

authorized in respective directives.

1160-040

CH-74, 11 Apr 2021

Page 6 of 13

(1) Members in receipt of authorization for transfer to the

FLTRES may not extend their enlistment more than 30 days beyond

their approved FLTRES date without specific approval from Navy

Personnel Command (NAVPERSCOM) Enlisted Retirements Branch

(PERS-836).

(2) Member’s supporting personnel support detachment or

command may execute extensions to obligate those Sailors in receipt

of FLTRES transfer authorization without approval from BUPERS-32

(BUPERS-328). This authorization does not allow an enlistment to be

extended to exceed an aggregate total of 48 months. Additionally,

members may not extend their enlistments more than 30 days beyond

their HYT date without specific approval from BUPERS-328. Sailors

without an HYT waiver, who are extended beyond HYT, are to be

separated at HYT vice EAOS as extended (see MILPERSMAN 1160-120).

Extensions within 30 days of HYT do not require an HYT waiver. If

NSIPS HYT flag prevents release of extension, personnel offices must

contact BUPERS-32 (BUPERS-328).

6. Exceptions to CO and OIC Extension Authority

a. Nuclear-trained Sailors seeking to extend an enlistment

greater than 23 months for one enlistment contract must gain

approval from OPNAV Nuclear Propulsion Program Manager (OPNAV N133).

Additionally, nuclear-trained Sailors in paygrades E-4 and E-5

seeking HYT waivers or nuclear-trained E-6 Sailors seeking to exceed

20 years of service require authorization from OPNAV N133.

b. Nuclear-trained Sailors seeking to execute extensions for the

purpose of meeting OBLISERV requirements for orders must contact

OPNAV N133 for guidance to preclude potential loss of monetary

benefits.

7. Procedure for Executing Extension

a. To execute an extension, use NAVPERS 1070/621 (or automated

equivalent), which must be completed and signed by the member and an

official authorized per MILPERSMAN 1070-190 prior to the date of

expiration of enlistment. Agreements executed subsequent to the

date of expiration of enlistment are without legal force and effect.

b. The following information must be entered into the narrative

section of NAVPERS 1070/621 or NAVPERS 1070/622:

(1) The reason for the extension (e.g., “To extend to PRD”).

1160-040

CH-74, 11 Apr 2021

Page 7 of 13

(2) The number of this extension on current enlistment or

reenlistment (e.g., “This is my second extension”).

(3) The following terms of the extension:

“I understand that this extension becomes binding upon execution and

may not thereafter be cancelled, except as provided in MILPERSMAN

1160-040.”

(4) Acknowledgement of potential loss of monetary benefits

and the provisions of the SRB Program per reference (c) as follows:

“I have been informed of the provisions of the SRB Program

(OPNAVINST 1160.8B) and how the execution of this extension of

enlistment may affect my entitlement to monetary benefits for a

subsequent reenlistment.”

8. Physical Examination. Qualification for continued service,

either in the Active Component (AC) or Reserve Component to include

full-time support (FTS) and SELRES, should be based on the ability

of a Service member to perform the functions of his or her rating,

rate, or occupational specialty without physical or medical

limitations. Per chapter 15 of reference (d), routine periodic

physical examinations are no longer required for AC or FTS

personnel. Instead, the use of the periodic health assessment, with

guidance provided in reference (e), should be used to meet this

requirement.

9. Cancelling an Extension Agreement

a. An extension agreement is cancelled by the personnel office

completing the cancellation section of NAVPERS 1070/621 or NAVPERS

1070/622 and processing the corresponding NSIPS event.

b. A valid extension of enlistment that has become operative

may not be cancelled. When an improper extension becomes operative

(e.g., the second extension is made operative before the first

extension), refer the case to BUPERS-32 (BUPERS-328).

c. When a member reenlists, inoperative extensions are

automatically cancelled. The personnel office must not take any

action on inoperative extensions upon reenlistment, including SRB

and critical skill retention bonus reenlistments. Sailors are

required to reenlist beyond the total aggregate months of all

inoperative extensions.

1160-040

CH-74, 11 Apr 2021

Page 8 of 13

d. COs and OICs must cancel agreements to extend enlistment,

prior to operative date, for reasons listed below:

(1) When members, through no fault of their own (as defined

in subparagraph 2f above), have not received any of the benefits

(e.g., school, accelerated advancement, did not execute PCS orders,

or enlistment bonus) for which the extension was executed,

cancellation must occur by the day preceding the operative date of

the extension. Members whose extensions are cancelled for this

reason and desire to continue on active duty may simultaneously

execute a new extension or reenlist per appropriate articles in this

manual;

(2) When members are no longer recommended or eligible for

retention. No longer recommended might result from failure to meet

the minimum eligibility criteria in MILPERSMAN 1160-030 (to include

loss of security clearance). No longer recommended might result

from unsatisfactory performance of duty or conduct and, in the

opinion of the CO or OIC, the member lacks career potential. A full

statement of the facts must be included in NAVPERS 1070/613 with

notation that the member is not recommended or eligible for

reenlistment. Under this paragraph, the CO or OIC cannot cancel an

extension that gained a significant benefit (e.g., enlistment bonus,

accelerated advancement, PCS order execution, 5 or 6-Year Obligator

Program, technical school, accompanied overseas tour) or, per

reference (f), has an approved physical fitness assessment

separation waiver, without obtaining an exception to policy approval

authorization; and or

(3) When members attending school on temporary additional

duty orders, through no fault of their own (as defined in

subparagraph 2f above), are disenrolled. Cancellation and or

adjustment of extension is explained in subparagraph 9f(3) below.

e. When cancellation of an inoperative extension appears

meritorious, but the reason is not authorized in subparagraph 9d

above (e.g., significant benefit resulted from the extension),

forward NAVPERS 1306/7 Enlisted Personnel Action Request to

BUPERS-32 (BUPERS-328), include the documents listed below, and

ensure handling procedures for e-mail and hardcopy submission are

followed as outlined in paragraph 11 below:

(1) NAVPERS 1070/881 Training, Education, and Qualification

History;

(2) Related NAVPERS 1070/613 Administrative Remarks;

1160-040

CH-74, 11 Apr 2021

Page 9 of 13

(3) Related NAVPERS 1070/621 Agreement to Extend Enlistment;

and

(4) Related NAVCRUIT 1133/52 Enlistment Guarantees.

NAVCRUIT 1133/52 may be accessed by using the following Web address:

https://navalforms.documentservices.dla.mil/formsDir/_NAVCRUIT_1133

52_-_EG_10177.pdf

f. Cancellation or adjustments of extensions for school to

include training received per MILPERSMAN 1510-030. COs of recruit

training centers and service school commands are authorized to

cancel or adjust extensions executed for school, 5 or 6-year or

scholastic program listed in the remarks section of the agreement to

extend enlistment as follows:

(1) Students who are disenrolled prior to class convening

date, through no fault of their own (as defined in subparagraph 2f

above), must have their extensions cancelled, provided the

extensions did not qualify them for another benefit or bonus.

(2) Students who are disenrolled after class convening date,

through fault of their own (as defined in subparagraph 2f), must

have their extensions adjusted using the OBLISERV for school’s chart

in MILPERSMAN 1306-604, provided the extensions did not qualify them

for another benefit or bonus. Such adjustment, hereafter, will be

referred to as payback. Five or 6-year Sailors will have their

extensions adjusted using the table in subparagraph 9f(3)(c) below).

(3) BUPERS-32 (BUPERS-328) authorization is required for

extension cancellation or adjustment for students on PCS-funded

orders are disenrolled before or after class convening date through

no fault of their own (as defined in paragraph 2f), and do not have

extension(s) cancelled or adjusted prior to transferring from the

schoolhouse.

(a) Definition of Instruction Received:

1. For regular students, it is the number of weeks

of training actually completed;

2. For accelerated students, it is the number of

weeks of classroom seat-time actually used at the time of

disenrollment;

3. For repeat, held-over, or temporarily

disenrolled students, it is the number of syllabus weeks actually

completed in the course; and or

1160-040

CH-74, 11 Apr 2021

Page 10 of 13

4. Partial weeks are not counted as weeks of

instruction received.

(b) Payback Computation Table. For non-5 or 6-year

obligator members disenrolled, through fault of their own (as

defined in subparagraph 2f above), from single "A" or "C" service

schools or consecutive service schools, payback will be determined

by using the active OBLISERV for school’s chart in MILPERSMAN 1306-

604.

computation table for the 5 or 6-Year Training Program disenrollees

is shown below. This table must only be used for 5/6 year students

disenrolled from training for months of service obligation to be

incurred (payback) in return for training. If the table shows a

requirement to serve a greater number of months than the original

extension, then the original extension remains in effect. The

member will execute a new agreement to extend enlistment and or

active duty for a period that will provide the payback required for

the number of weeks of received training in return for cancellation

of the previous extension executed for training.

1160-040

CH-74, 11 Apr 2021

Page 11 of 13

Instruction

(Weeks)

Payback

(Months)

Instruction

(Weeks)

Payback

(Months)

(4) Administrative Procedures. COs or OICs will ensure the

new extension agreement is executed, the old extension agreement is

cancelled, and the following NAVPERS 1070/613 entry is submitted per

reference (b):

“My active duty obligation remaining upon disenrollment from

(school) has been explained to me per MILPERSMAN 1160-040. I

understand that my active duty obligation has been established as

(EAOS date).

(Member’s signature)

(Witnessing officer’s signature)”

1160-040

CH-74, 11 Apr 2021

Page 12 of 13

10. Circumstances in Which COs and OICs Do Not Have the Authority

to Cancel a Valid Extension

a. COs and OICs will not cancel an agreement to extend

enlistment under the following conditions:

(1) Member is found not physically qualified and or LIMDU is

anticipated;

(2) Member is currently on LIMDU (ACC 105), provided member

is physically qualified in all respects with exception of the

diagnosis in the basic medical board report;

(3) Member is to be referred to a physical evaluation board

for disability proceedings;

(4) Extension qualified the member for significant benefits

as outlined in paragraph 9 above;

(5) Extensions executed prior to a C-WAY disapproval or

approval. Members are to serve to their EAOS as extended, except

when reasons in paragraph 9 above apply;

(6) Extensions may not be cancelled for failure to pay an

enlistment bonus in a timely manner. When the oversight or delay of

payment is identified, personnel officers are to promptly make the

bonus payment; or

(7) Member becomes pregnant.

b. When COs and OICs do not have authority to cancel extensions

of enlistment and early release warrants consideration (e.g., within

force shaping initiatives), the member may consider requesting early

release from NAVPERSCOM Enlisted Performance and Separations Branch

(PERS-832) per MILPERSMAN 1910-102.

11. Electronic Transmission

a. All e-mail regarding Navy personnel containing names, Social

Security numbers (SSN), or other personally identifying information

(PII), must be digitally-signed and public key infrastructure-

encrypted. In the event that encryption is not possible, the only

other authorized means of electronically transmitting PII is through

use of Department of Defense (DoD) Secure Access File Exchange

(SAFE). DoD SAFE may be accessed via the following Web address:

https://safe.apps.mil/.

1160-040

CH-74, 11 Apr 2021

Page 13 of 13

b. All hardcopy correspondence must be pre-coordinated before

mailing to BUPERS-32 (BUPERS-328). Correspondence regarding Navy

personnel which contains names, SSNs, or other PII must:

(1) Be double-wrapped with the inner layer labeled "FOR

OFFICIAL USE ONLY-PRIVACY SENSITIVE. Any misuse or unauthorized

disclosure may result in both civil and criminal penalties;"

(2) Use DD 2923 “Privacy Act Data Cover Sheet” as

appropriate;

(3) Be mailed to only those with an official need to know;

(4) Be sent via a mailing service that can provide tracking

information; and

(5) Be handled and destroyed per DoD privacy directives.

12. Additional information and points of contact are available at

the following Web sites:

a. http://www.public.navy.mil/BUPERS-NPC/CAREER/ENLISTED

CAREERADMIN/Pages/ReenExt.aspx

b. http://www.public.navy.mil/bupers-npc/career/

personnelconductandseparations/Pages/EnlistedSeparations.aspx

c. http://www.npc.navy.mil/CareerInfo/Retirement/

EnlistedRetirements/