DSF Web Print

The Quick and Dirty

DSF Web Print

Reference guide

Everything you need to know in only a few easy to read pages

Revised: 8-17-17 Version 7.1 for DSF 9.5

How to reach Reprographics

Reprographics can be reached at 310-434-4828 / [email protected]

Richard Yancey x 4147

Cecil Godbold x 4146

Miguel Ozaeta x 4820

Rigo Contreras x 8206

Warren Cancilla x 4827

Table of Contents:

Page Subject

1. Creating a File to Send to DSF – General Info

2. Opening & Bookmarking the Digital Storefront

3. First Time Users (One-Time Only)

4. Getting the Xerox PDF Converter

5. Converting to PDF and Sending to DSF -- The SurePDF Way

6. Reprographics Home Page (filling your cart)

7. Completing your Cart – Checking Out

8. Trouble Shooting

1 Carved Stone outside a Buddhist Temple – Osaka, Japan

Creating a File to Send to DSF – General Info

Digital Storefront (DSF) will accept only PDF files – And, we recommend you use Xerox’s

SurePDF converter (See page 4). Don’t send us Word/photoshop/ Test Bank/Pages/etc.

o You can always send jobs that were previously converted to PDF, but for new files,

SurePDF will ensure that there are no font or image issues. Also note that not all PDFs

are the same. We will work with you if you have an older computer/software, etc. Feel

free to do an initial test run to see how images, symbols, and non-standard text looks.

o To have the SurePDF driver installed on your office computer, E-mail a request to

Telecom. To install at home, follow the instructions on page 4.

o Adobe Acrobat will convert any software’s file into a PDF (Photoshop, the Microsoft

suites, Pagemaker, Illustrator, publisher’s Test Banks, Pages, etc.) and read any PDF

that you open. It is already on your SMC office computer, but if you need to load

Acrobat at home, it’s easy. Just go to http://get.adobe.com/reader/

o At the moment that you are converting to PDF, there will be no need to type in

quantities, staple settings (portait/landscape), simplex/duplex commands, or any other

parameters.

o Digital Storefront does not accept odd sized jobs. Any JPG’s, Gif’s, png’s, etc. can

be inserted into an MS Word file before being converted to PDF, so that they are

placed on a standard 8.5” x 11” page rather than sent as (for instance) a 1” x 3”

Document, which we do not have the capability of printing.

o SurePDF does not save a PDF onto your computer. It converts with superior images,

takes you directly to your DSF webpage so you can complete your submission, and

leaves your computer free of unnecessary PDFs.

2 Osaka - Bicycle Parking Lot

Opening & Bookmarking Digital Storefront’s Home Page

Start at the Santa Monica College Home Page .

1) On the SMC Banner at the top of the page, click Faculty & Staff.

2) In the third column (“More Resources”), choose the

fourth item from the bottom, “Technology Resources.”

3) On the Technology Resources page, choose the Seventh item from the

top, “DSF Web Print”.

4) Now you are at the Reprographics Digital

Storefront Web Print Page. Bookmark this page,

then Sign-in with your SMC e-mail Name

(“lastname_firstname”) and your SMC e-mail

password.

Bookmark this page:

https://webprint.smc.ed

First Time Users (One-Time only)

The first time you log-in to DSF, you will see this

screen. No need to Panic. Choose “Create New Account,”

if it is not already checked. After that, Re-enter your

password, then click “Continue.”

You will never see this screen again.

On This first visit into Digital Storefront, explore the following areas to make submitting documents easier.

This is your home page. At the top right-hand corner, you will

see four buttons

1. “Home” Takes you to this page

2. “My Profile” Your Information

3. “Help” Info about whichever page you are on.

4. “Logout” One click and you’re gone.

My Account

A. Contact Info

The “My Profile” screen will allow you to update your contact information to help us reach you by phone or e-mail if

your job has issues. It is easy to use and should take only a few minutes to adjust.

B. E-mail options

Even though you do not want the system to send you a slew of E-mails every time you submit a job, you can adjust

when it does. We have defaulted only one e-mail, for “Order Shipped” (when we’re done). You can choose from a

variety of notification options.

C. Printing Defaults

At the bottom of the profile screen, you will find your default print settings: Double-sided, portrait stapling.

The “Cart” section of this tutorial includes information for changing settings for specific jobs. As you go over

that information, you might decide to re-set a default (i.e., you might want 3-hole punch as a default). If so,

come back to this screen and make the change here because changes in the “Cart” will affect only that job.

Getting the Xerox PDF Converter

This is the best (and easiest) way to send your jobs to Digital Storefront.

1. It saves you the trouble of converting your file to a PDF.

2. It takes you directly into your DSF Shopping Cart.

3. It keeps your computer from being inundated with dozens of PDF files that you don’t need to keep.

To have SurePDF installed on your office computer,

Send a request to Telecom@smc.edu

Make sure you include your computer name, it will

be marked on your computer’s CPU (“Compname”)

near the on/off button.

To install at home:

Go to the DSF log-in page. In the Bottom, left-hand corner, click on “Get the SurePDF Driver.”

1) On the next screen, select Windows or Mac for the

correct driver. Click on it and follow the instructions to

download the SurePDF Driver.

2) If your computer says that it cannot download because the publisher is unknown,

give the security protocol permission to download it. The software is made by a

third party company trusted by Xerox.

3) Please give us a call at 310-434-4828 for further

troubleshooting techniques.

Converting to PDF and Sending to DSF -- The SurePDF Way

The Sure PDF Driver will work from any software, but for demonstration sake, we will use Microsoft Word.

1. In your word document, bring up your print function ([Control +P] or click on “File” and choose ”Print”)

2. After loading the SurePDF driver, you will find an extra printer in your printer selections.

3. Choose the new printer, which is called SMC_Reprographics on PCs and SMCReprographics on Apple

products.

At this point you are only creating a PDF,

there is no need to type in

 a quantity

 staple placement (Portrait or Landscape)

 simplex/duplex command (single or

double sided).

 or any other parameters.

Also, The PDF will not be stored on your

computer. This way, you send only from the

latest active file from your originating

software (Word/Excel/Photoshop/a

browser/etc.).

This saves you from having a folder full of outdated PDFs (and 2 or 3 versions of each title).

4. When you click the print-send button, the SurePDF creator will open a webpage with

the DSF Login Screen.

5. Sign-in with your SMC email login: Lastname_firstname (do not type @smc.edu)

6. The next window will ask where you want to add the document. Always choose

“My Cart.”

7. If you have more jobs to send,

Choose “Continue Shopping”

and send another job through

SurePDF.

8. When you have added all of

the documents you intend to

send, choose “Checkout.”

Once you are in your cart, you will be able to preview your job to make sure that it converted properly.

If your file is already a PDF, there is another way of sending a job:

Reprographics Home Page (the other way to fill your cart)

This is the home page and it is used to

 Upload files.

 Organize your files and folders

 Resend previously sent files

First-Time Users: If you receive an “Account not

found” screen instead of this one, see the top of Page

3 (First-Time Users”).

The “Upload a File” box gives you a choice:

a) submit only one file

b) save time and energy by sending multiple files

Submitting only one Document

Click on the “browse” button to find The PDF file to submit. Save it on your desktop

to locate it easily, then delete it after submission.

Sending multiple files

Click on the “Multiple Files” button to submit more than one file.

Click “Browse” to begin Uploading

files. You can use Click+Shift or Click+

Control to load more than one file at

time. So, choose whichever files you

need and they will list under the Selected

Files bar.

When ready, click “Upload” to send the files to your cart.

The “My Files” box will

1. Allow you to resend files that were previously uploaded.

2. Allow you to organize your files into folders.

Play around with this; it is quite useful. Later versions of this instructional will

have more details.

Completing your Cart – Checking Out

This is how your cart will look when you

first arrive to checkout.

There are four sections to be aware of.

A. Choose Instructional or Non-instructional.

B. Once you have set your defaults in My

Profile (Portrait Staple, 3-hole punch,

etc.), your jobs specs will almost always

be the way you want them. If you want to

send a job with different specifications,

your cart is where you may change the

parameters for that one job. i.e., you can

change to landscape stitching or choose a

color cover sheet.

1. Replace file -

Trashcans show up only when there is

more than one job in your cart. If there’s a trashcan, you can delete a job. But, you can also…

Replace file If you submitted the wrong file, click on this and browse for the right file.

2. Quantity -

(Under Replace File) You know what to do here.

3. Output and Plex -

Your jobs default to Duplex, and our policy is to run

most materials back-to-back, in order to save resources.

All multiple-choice tests are run as duplex. We will run

essay and math style tests single-sided to allow room for

writing out answers.

If you need to, you can change to simplex here.

Click on “Save” when you are finished.

Unfortunately, landscape jobs (jobs that are wider than they are

tall) are set to print out like a calendar where the pages open

upward, instead of opening left to right. To fix that, change

from “Duplex” to “Duplex Tumble.”

Duplex - Tumble

Duplex

The Special Instructions Box –

This function doesn’t work, so

don’t use it. But, when you do need

to send us a message about a job in

your cart, click on Output and Plex.

There is a working “Instructions”

box in that pop-up window and your

notes will be printed out on your

receipt, so that we can read and address it.

Just Type them here:

Your instructions will show here and on the receipt.

4. Paper -

Here, you can choose different sizes of paper.

Color is for use only as the front page of tests.

5. Booklets –

If you feel you need this, call us.

6. Additional Options

Binding, Folding/Punching, Covers

Binding – All jobs are defaulted to Portrait

stapling (for jobs that are taller than they are

wide, like a portrait painting). Adjust the stapling

in your cart for the occasional landscape job.

When you do so, the Preview Window will also

adjust to read as landscape (See next page).

Options will appear only when they are applicable: a 2-

page document will not offer stapling or coil-binding.

Also, there is an “uncollated” feature, so you can send 5

originals, choosing “Simplex” in Output and

“uncollated” here to get 1 separate stack of each

original. Click on “Save” when you’re done.

Folding/Punching – for your 3-hole punching needs.

Covers - To get a colored cover,

choose the color you want and then

on the “Print Side” drop-down

menu, choose either “Outside” for a

single-sided cover, or “Both Sides”

when the 2

page can be printed on

the inside of the cover.

Preview Document – Allows you

to make sure page breaks are where

they should be, images don’t over-

lap in the wrong way, and that you

chose the right staple options.

Always do a quick review here.

Despite the fact that the image is low resolution, it’s

still pretty darned cool.

Click and drag from the outside-bottom corner of

any page to turn them. You can also click on the

numbered pages below your image for faster

movement. Or you can use the arrow keys.

C. Shipping Date – When do you

need the job printed out? DSF

picks a date for you. If you want

to change it, click on the little

calendar to the right of the date

and choose an appropriate date.

Weekends will not be clickable

because we aren’t open then.

Your jobs and their requested

quantities will be listed here.

If you sent a large number of jobs and realize that you need to change the quantity, you don’t need to go all the way

back up to do so. Click on the number here and change it.

D. In section D, identify what kind of jobs you

are sending, Exam, Syllabi, Handout, or

Non-Instructional. Just pick one

designation for the whole batch. When the

“Place Order” button returns to dark

purple, click on it and then approve the

price (we aren’t charging you, but now

you know the cost).

Make sure the follow-up window says

“Order Submitted.”

If it does not say “Order Submitted,” check

the top of your screen for a green or gold

prompt that will tell you what still needs to

be done to complete your send.

These are the two most common issues:

1) Please Select An Order Site –

In the top right-hand corner,

choose “Instructional” or “Non-

Instructonal”

2) Specify Job Type in Billing

Section – At the bottom, choose Exam, Handout, etc.

Trouble Shooting

#1: Fonts Do not Print Properly

Problem: When the job is sent to print at Reprographics, we get a message saying that there is a font type missing.

You will not see the message, but if it happens enough, we might mention it.

Example: N/A

Solution: To keep your file sizes small use this solution ONLY when specialized fonts are faulting.

You can ensure that all fonts used will travel with the job by accessing your “Word Options” menu.

Microsoft likes to move it around with every version of MS Word. In the present version, just do the

following:

1. On the Menu Bar, click on the “File” button and “Options” Is at the bottom of the list. In the word options

window, choose the 4th item down: “Save”.

2. The Embed Fonts option is at the bottom of the save window:

3. Choose all three options:

 Embed Fonts in the File

 Embed only the characters used in the

document (Best to reduce file size).

 Do Not embed common System Fonts

4. Hit “Okay” in the bottom right corner when done.

#2: Words disappear in boxes

Problem: Boxes with Colored backgrounds cover most of the words inside it.

Example: ox.

Solution: When you Create a box with a solid Background, pick a slightly darker

background than you want, then make the color 50% transparent

and it will look like this:

These words were covered by the box.

(A) Portrait set-up: Taller than Wide