Budget Worksheet Guide (Revised: 09-25-2017) Page 16 of 47
1.B. Travel
Travel is divided into three types: In State, Out of State, and Foreign. Be mindful of the sponsor’s rules regarding foreign travel and
also which countries they consider to be foreign travel. Do not include consultant travel in this section – there is a specific line in
Other Direct Costs below for those expenses.
It can be useful to use a separate Excel worksheet to outline all travel costs under each of the three categories (you can add a new tab
within the same workbook). You may have several Out of State trips, for example, to different locations. In such instances, the
separate worksheet will allow you to calculate your total costs for that category; you may then skip completing the various cells
described below and simply enter total amounts for the specific line items in Column H.
• Use the per diem rate charts found on Financial Services’ website for meals and lodging rates by location.
• Enter the number of days and the total meals rate per day. This will total across.
• Enter the number of nights and the lodging rate per night. This will total across.
• Use a service such as Expedia or Kayak to calculate average plane fare and enter.
• Use a provider website to calculate average rental car cost, if anticipated, and enter.
• If travel is to a conference, enter the anticipated registration amount (use previous year’s rates as reference, if current rate is
not available), and enter.
• Add any additional anticipated costs (local transportation such as taxi, subway, etc.) and enter under Other (this amount will be
added to the Transportation line immediately above).
• Note that the Budge Worksheet brings these same costs over into the out years. If the same travel is not anticipated, remember
to zero these out or adjust accordingly.