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Customize budget lines
Input approximate values for budget lines
For each budget line, input the estimated value of the work associated with the line. The PM can use
previous experiences with similar work, RS Means tables, data captured from other projects, or input
from professionals with whom they have working relationships to inform their estimates.
Request approval for project budget
When the PM is satisfied with their budget, they must submit the budget for approval. Depending on
the value of the budget, it must be approved by the FP&C Manager, Facilities Planning (MGR). The
PM will select the Request Approval button to send the created budget to the MGR for review and
approval.
Receive an approved budget, or revise and request approval
The MGR will either mark the budget approved, or the MGR will request that the PM make the
updates and request approval for the revised budget. In the latter case, if the PM feels the revisions
requested are reasonable, they will make the updates and request approval for the revised budget. If
the PM feels that they request is not reasonable, they should schedule a meeting with the MGR to
discuss, and based on the outcome of the discussion, take the appropriate action with the project
budget.
Budget ready for inclusion in Project Charter Process
Once the project budget is approved, the PM can consider the budget requirement for the Project
Charter satisfied. When the PM initiates the 02 – Project Charter Process, they will be able to create
and upload the budget document based on this approved budget information.
When the Budget Template has been applied, Budget Line Items are populated in the Cost Module –
Budget Details screen. The PM is able to delete or add lines, or edit line information.
To add a budget line, select the Add button on the Budget Details screen. Note: Budget lines can
always be added, but can only be deleted prior to budget approval.
To remove a budget line, select number of the Budget Line listed in the Line Item column, then select
the Delete button from the Line Item Details screen. To delete a budget line, there must be no value
allocated to the line.
Once the PM is satisfied that their budget lines match their needs for the basic Project Scope, the PM
will begin adding values to each line.