..DENTON E-BOOK & VENUE GUIDE .
TABLE OF CONTENTS
1. Contact Information
2. Measurements
3. Tables & Chairs
4. Hotels & Local Lodging
5. Frequently Asked Questions
6. Decor Do’s & Don’ts
7. Alcohol Do’s & Don’ts
8. Vendor Policies
9. Vendor Policies - Continued
10. Planning Tools
11. Venue Map
..MEASUREMENTS..
THE RANCH - INDOOR RECEPTION HALL
STAIRCASE: 16.5’ Length x 7’ Width
STAGE: 14’ Length x 25’ Width
BUFFET: 3’ Length x 15’ Width
BAR: 4’ Length x 16’ Width
THE RANCH - OUTDOOR CEREMONY SITE
ARCH: 7’ Tall x 5’ Wide
AISLE: Across Bridge: 138.5’ Not using bridge: 100’
WOODEN BEAMS: 10’ Tall
BRIDGE: 23’ Length
THE LODGE - INDOOR RECEPTION HALL
STAIRCASE: 14’ Length x 7’ Width
FIREPLACE: 7’ Length
BUFFET: 3’ Length x 12’ Width
BAR: 4’ Length x 16’ Width
THE LODGE - OUTDOOR CEREMONY SITE
ARCH: 7’ Tall x 5’ Wide
AISLE: 174.3’
BRIDGE: 15’ Length
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..TABLES & CHAIRS..
ROUND TABLES & LINENS
Each of The Springs facilities provides 28(LODGE) 40(RANCH) - 60” round tables that are 29”
high. The correct linen* size is 90” for chair length, 120” for floor length, and 132” for gathered
floor-length. (We recommend up to 8-9 guests per 60” round table, but 10 per table is the
max)
RECTANGULAR TABLES & LINENS
There are 6(LODGE & RANCH) - 8’ long tables and 2(LODGE & RANCH) - 6’ long tables that
are 30” deep and 29” high. The correct 6’ table linen* is 60”x102” for chair length and 90”x132”
for floor length. The 8’ tables use linens* measuring 60”x126” for chair length and 90”x156” for
floor length. (We recommend up to 8 guests per 6’ table and up to 10 guests per 8’ table)
SWEETHEART & COCKTAIL TABLES
There are 2(LODGE & RANCH) - 36” round sweetheart tables measuring 28” high. Linens*
should be 90” for floor-length or 108” for gathered floor length. There are 6(LODGE & RANCH)
- 32” round cocktail tables measuring 42” high. The linen* size would be 120” for floor length
and 132” for a gathered length with a sash or tie.
DECOR TABLES
There are 5(LODGE) 6(RANCH) - 6’ display tables that measure 18” wide and 38.5” tall. These
can be covered, but it’s not necessary. Since they are wood, they can’t be used for drink
stations, food stations, s'mores bars, etc; however, a candy bar or wedding cake is permitted.
CHAIRS & MEASUREMENTS
There are 224 brown wooden cross-back chairs(LODGE) & 320 dark brown resin
chairs(RANCH) for indoor use only and 224(LODGE) & 320(RANCH) padded, folding white
resin chairs for outdoor use only. The wooden chairs measure 17.5”x15”x35” and the white
resin chairs measure 17”x15”x31”.
*LINENS NOT INCLUDED. PLEASE REACH OUT TO OUR VENUE TEAM FOR A LIST OF RECOMMENDED
VENDORS.
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..HOTELS & NEARBY LODGING..
HOTELS IN DENTON
Best Western Premier *shuttle service available (14 Miles)
2450 Brinker Road, Denton, TX 76208
Contact: Gina Atkinson
Email: sales@bwdenton.com
(940) 387-1000
Homewood Suites by Hilton *shuttle service available (15 Miles)
2907 Shoreline Drive, Denton, TX 76210
Contact: Jazmine Wright
Email: jwright@chartwellhospitality.com
(940) 382-0420
Hilton Garden Inn - Denton (14 Miles)
3110 Colorado Blvd, Denton, TX 76210
Contact: Bianca Phelps
Email: bianca.phelps@hilton.com
(940) 891-4700
Embassy Suites by Hilton (15 Miles)
3100 Town Center Trl, Denton, TX 76201
(940) 243-3799
Courtyard by Marriott (14 Miles)
2800 Colorado Blvd, Denton, TX 76210
(940) 382-4600
Residence Inn by Marriott (13 Miles)
3761 S Stemmons Fwy, Denton, TX 76210
(940) 382-4600
Springhill Suites by Marriott (15 Miles)
1434 Centre Place Dr, Denton, TX 76210
(940) 383-4100
AIRBNB’S NEAR AUBREY
Beautiful 8.5 Acre Farmhouse
Distance: Approx. 15 minutes
Capacity: 8 guests (3bed/2bath)
Farmhouse AirBnB
The Farm in Aubrey
Distance: Approx. 6 minutes
Capacity: 12 guests (3bed/2bath)
The Farm AirBnB
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..FREQUENTLY ASKED QUESTIONS..
OUTSIDE VENDORS
You are more than welcome to bring in outside vendors or even DIY at The Springs! Approved
bartenders and security are the only vendors we require you to choose from a pre-approved
list. There are no additional fees associated with bringing in outside vendors!
SEND OFF/TOSS ITEMS
The outdoor list of send-off/toss items allowed at The Springs include: Sparklers, Bubbles,
Glow Sticks, Ribbon Wands, Maracas, Fresh Flower Petals & Leaves, Fiber Optic Wands, Light
Sabers, Paper Airplanes, Beach Balls, Pom Poms, Noisemakers, Pop-out Streamers, Water
Soluble Snow, Pyrotex Sparkler Fountain, and Cold Spark Machines. We do not allow items
such as glitter, Chinese Lanterns, rice, hay, confetti(of any kind), silly string, faux flower petals,
dark petals, etc. All Items from the send-off must be cleaned up at the end of the night.
CLEAN-UP/POST-PARTY
Everything you or your vendors bring in for your wedding, reception, party, or other event has
to be gathered up and taken that night. You are responsible for either coordinating a time for
vendors to pick up their items that night or taking them with you. Garbage bags and cans will
be provided so that you can easily dispose of unwanted items. Anything left will be discarded.
PETS
Pets are allowed at The Springs! Each venue team has additional rules & guidelines regarding
pets, so please check with management prior to your event.
DRESS REHEARSAL
With a 15-hour, full-day rental, you will easily be able to conduct your ceremony rehearsal the
morning or afternoon of your wedding or event day. Ask your venue team for the Rehearsal
Guide - this will provide further insight and tips!
DAMAGES
The Client on the contract is responsible for any damages to the property (including theft)
caused by the Client, Client’s Vendor’s, and/or Guests. See contract for more info.
Note: Please review the contract for a full list of venue policies and procedures.
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..DECOR DO’S & DON'TS..
CANDLES
All lit candles have to be in some sort of non-flammable container (i.e. glass) with the top
edge of the container being higher than the flame. Make sure candles are safely away from
flammable decorations on the tables and located toward the middle of the table. Absolutely
no candles or lanterns with liquid fuel (liquid paraffin or kerosene) are permitted.
FLOWER PETALS
Inside Ceremony: You can use real or fake loose petals on the floor inside the hall
Outside Ceremony: You can use petals that are REAL and light in color (white, ivory, blush,
tan, sand, etc). Fake petals are prohibited.
DECORATING MATERIAL
We do not allow glitter, confetti, sand, or loose straw for decorating indoors or outdoors.
Bubble and fog machines are also prohibited for health and safety reasons. Additionally, our
landscaping cannot be picked or used in your decorations, floral arrangements, or cake decor.
Please do not add anything to our water feature (including floating candles). We also do not
provide ladders at The Springs.
HANGING & SECURING
Duct tape, nails, tacks, staples, screws, or any other items that will mark the wood cannot be
used to hang or secure decorations. Wire, zip ties, fishing line, twine, or command strips can
be used instead. This applies to the outdoor and indoor areas on the property.
END OF NIGHT TIPS
Make sure that everything brought onto the venue property leaves the property by the end of
the night. That includes any linens, photo booths, florals, centerpieces, etc. Dj’s are to stop
playing music by 11:00pm so they can pack up their gear to be out of the venue by midnight.
If you hang anything in the hall or outside on the pavilion, you are responsible for taking that
down with your own ladder. Make sure to check the bridal and grooms suites thoroughly as
those are the 2 most common places people leave things behind.
Note: Please review the contract for a full list of venue policies and procedures.
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..ALCOHOL DO’S & DON'TS..
● Only TABC bartenders from The Springs vendor’s list are allowed to serve
alcohol at events. Bartending services are contracted independent of The
Springs, and all services/arranged costs are between the bartending service
and the client.
● Drinking is not allowed without a bartender serving the alcohol anywhere on
The Springs property. If you would like to drink in the bridal and groom suites
before the wedding or during the set-up, you must have a bartender present
to serve the drinks. If you would like to have a toast at an alcohol-free
wedding, we suggest using sparkling juice.
● No minors, even with parent’s permission, will be served alcohol. You must be
21 years of age to drink and the bartenders reserve the right to request proof
of age.
● BYOB is not permitted. Wine bottles cannot be placed on individual tables for
guests to serve themselves. The bartender must be the one to pour the wine.
● If alcohol arrives on the property before the bartender, it will need to be put in
an area that is not accessible such as the locked trunk of a car or locked closet.
● Make sure you are prepared as to who is providing the ice, either yourself or
the bartending company. Be aware of needing extra coolers or places to store
alcohol or ice.
● Shots are not permitted at The Springs. Non-compliance with any alcohol
policies or rules will result in forfeiture of the damage deposit.
One last note: We have had unfortunate experiences in the past of one
person getting drunk and ruining the reception for everyone, especially the
bride and groom. The best way to avoid this from happening is by
communicating with your bartenders. Let them know ahead of time who may
need extra attention or how they can help make your event a success.
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..VENDOR POLICIES..
GENERAL RULES FOR VENDORS
● Do not store or leave any equipment or items on The Springs property overnight
● If you park in the back portion of the building, treat the area by the bride’s door and
kitchen door as a drop-off area only. Please do not block.
● Most of our parson tables are solid wood and should be taken care of. Please do not
scratch or drag heavy things across them and do not use them for a drinks station.
● Do not use anything to attach decorations to the building or gazebo that will damage
the wood. (i.e. nails, staples, tacks, duct tape, etc.)
● If you have a question about what is allowed, please contact The Springs manager
or onsite representative for the contract policies.
● You are very welcome (and strongly encouraged) to come and assess what supplies
you will need to successfully complete your tasks. Please coordinate a time with the
manager.
● Please provide ladders for your own use.
FLORIST POLICIES
● If you use the kitchen, please leave it clean for the next vendor. There should be a mop
and broom handy for your use if needed.
● Please have someone designated to pick up your vases or containers at the end of the
night by 12am. If they are left we will assume they are trash and will be discarded.
● All floral arrangements must be taken down from the ceremony site, arches,
pathways, chairs, staircases, etc. by midnight.
DJ POLICIES
● Please do not drag your equipment across the dance floor or onto the stage.
● Tape to secure cords to the floor is not permitted. This practice can damage the floors.
● Please do not remove the breaker box in order to power your equipment. You are only
able to use the electrical outlets along the wall.
● Fog machines are not allowed as they may set off the fire alarm.
● The music ends and must stop by 11:00pm, and you need to be packed and ready
to pull out by midnight.
CATERING POLICIES
● Lead Person - Contact The Springs onsite representative and introduce yourself.
● DO NOT WASH OR RINSE YOUR DISHES IN THE KITCHEN SINKS. You are very
welcome to scrape your plates into the garbage, but please finish cleaning your dishes
at your place of business. The sinks are not industrial and will have problems if these
instructions are not followed.
● If you mess it up, clean it up. The kitchen is here for you to use, so please respect it.
● Before you leave please:
o sweep and mop if necessary.
o wipe down the buffet table.
o wipe down all surfaces in the kitchen. Be particularly mindful of grease stains.
(If you need any additional cleaning supplies, please contact the onsite
representative.)
o discard your own trash. Trash bins are conveniently placed near the kitchen
exterior door.
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● Verify with the manager where extra trash bags are and put filled bags in the
dumpsters. Please do not drag the full bags to the dumpsters because this leads to
spilled liquid and food.
● Please note that there are no utensils, knives, or glassware available for your use.
● Please break down all the boxes before putting them into the dumpster.
● No duct tape is to be used on the floors to tape down extension cords.
● For onsite food preparation, the following policies should be followed:
o no cooking is permitted inside the venue,
o only outdoor electrical outlets may be accessed,
o cooking arrangements must be self-contained,
o fire lanes & all necessary entrance/exits must be left unblocked,
o and no cooking can take place within 10’ of the building.
● Please locate The Springs onsite representative before leaving for inspection.
BARTENDER POLICIES
● ALL UNDERAGE DRINKING IS STRICTLY PROHIBITED ON TSE PREMISES, EVEN
WHEN PROVIDED BY PARENTS TO THEIR CHILDREN.
● Please continue to check all IDs under the age of 30 to protect yourself.
● No one is allowed behind the bar that is not TABC licensed.
● You need to stay until the designated person has removed all of the alcohol.
● Shots are not allowed.
● Before you leave, please
o remove the bar mats outside at the end of the night so they can dry
o break down all boxes before putting them in the dumpster
o do not leave any of your working supplies for storage
o take out your trash before leaving
o wipe down all surfaces after using this area
o mop before leaving if there is water on the floor
● Please provide licenses (that should be up to date and current) with the
insurance/general liability we require for you to be a recommended bartender. Please
keep your licenses updated with the TSE manager.
LINENS, DECORATIONS, COORDINATORS
● All decorations, linens, and things should be out of the building by 12am.
● Please do not store your belongings on the property.
● Please do not iron on any table provided by The Springs. (Including round tables,
buffet tables, bar tables, and wooden parson tables.) If you should need to iron please
bring in your own iron and ironing board.
● Please provide your own easels and decorations.
● Candles may be used. They need to be in glass and the rim needs to be above the
flame. Tapers in candelabras are not allowed to be lit according to the contract.
● If you have ANY questions about the contract rules please contact the Manager
prior to the event date.
● If you want to meet a client on The Springs property to discuss an upcoming
event, please confirm with the Manager before making an appointment.
● Setup can start at 8:00AM the day of your event and all wedding party members may
arrive at 9:00am per contract.
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