3
Your emergency contact
Give us the name and contact details of a person
who can be contacted in emergency situations.
If you have an accident, become sick or are involved in an
incident while you are travelling overseas, someone can be
contacted on your behalf. We recommend that you choose
a person who is not likely to be travelling with you.
4
Identity referee
Who can be your identity referee?
Your identity referee must:
• have a valid New Zealand passport
• have known you for 1 year or more
• be 16 years of age or older
• not be related to you or part of your extended family
group
• not be your spouse or partner
• not live at the same address as you.
You need to provide your identity referee’s passport
number, name, date of birth and contact phone
numbers.
5
Your applicant declaration
Head covering
If you wear a head covering for religious or medical
reasons, please tick this option.
If you did not wear a head covering in your last
passport, please complete a statutory declaration form
telling us why you now wear one, and send it to us
with your application.
You must sign this declaration if:
•
you have filled in your application form yourself
•
you can sign your own name but someone else has
filled in the application form for you.
If you cannot sign your own name, please leave the
section unsigned and tick this option.
If you were able to sign your name in your last
passport, the person who filled in the application form
for you must complete a statutory declaration form
stating the reason why you are now unable to sign this
application. Please send the statutory declaration to us
with your application.
Write on the back of one photo
Write your full name and the date on the back of
one photo.
Photos – getting passport quality photos
Provide 2 identical colour photos that are less than 6
months old and send them with this application. Do
not staple or paperclip the photos to the application
as this will damage them and we may not be able to
use them in your passport.
New technology has been introduced to scan your
photos and ensure that they meet international travel
standards. We strongly recommend
that you obtain your photos from
a business that provides a passport
photo service, as the business will
help ensure that your photos meet
our requirements.
Photographs that do not meet our
requirements will NOT be accepted
and this will delay the issue of your
new passport.
To help you avoid some of the
most common problems with photo
quality, we have summarised the
main requirements below and
provided some sample photos.
If you need more detailed information about photos,
visit our website passports.govt.nz or phone us at the
contact numbers listed on the front cover of these
guide notes.
Photographic image requirements
Photo age
• photos must be less than 6 months old.
Photo size
• standard size 35mm x 45mm.
Head size
• head, including hair, should fit within the oval
shown in the template below
• maximum size of head, including hair, must be
80% of photo
• head must be centred, with a clear gap around the
sides and top of the head, including hair.
Paper quality
• use high quality, high resolution photo paper
• you can also use colour film or low gloss coated
thermal papers as long as the printer is high resolution
• DO NOT use matt paper, heavy-backed thermal paper
or an ink-jet printer.
Photo quality
• photo must be a true image, not altered in any way
• photo must be in focus, with no red-eye and no
reflected light on the face.
Background
• the background must be plain and light, but not white
• there must be strong contrast between image and
background, with no shadows.
Pose
• face the camera straight on, with your head straight,
eyes open and mouth closed
• maintain a neutral expression, not smiling or frowning
• ensure you have no hair across your face or eyes as
eyes must be clearly visible.
Glasses
• eyes must be clearly showing through glasses, with
no reflection
• remove glasses with heavy-rimmed frames
• do not wear sunglasses, or glasses with tinted lenses
that obscure your eyes.
Head covering or headband
• no head covering or headband should be worn in the
photo, unless you must wear either for religious or
medical reasons. In this case you must tick the box in
the applicant declaration at section
5
.
If you did not wear a head covering or headband in your
last passport please complete a statutory declaration
form and send it to us with your application.
GUIDE NOTES 2
35mm
(80%)
3mm Gap
EYES BETWEEN
28mm (80%)
Actual head size
(including hair)
35mm (width)
45mm
(height)
Actual photo size
PAS300 25 May 2024