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OCFO/ACM
May 2021
PEACE CORPS
Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment
RFQ Number: FY24-0687
Date: 20 June 2024
Peace Corps/ Zambia has a need for IT supplies (Toners). Peace Corps is soliciting fixed-price quotations
from Local Vendors for the supplies and/or services detailed below.
If you are interested in submitting a quotation, please do so by sending your completed and signed
Attachment 1—Vendor Quotation Form by email to:
Name: DMO
E-mail: ZM[email protected]
Quotations are due no later than 5:00PM (17 hours Zambian Time) on July 19, 2024. Late quotations will
not be accepted.
Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual
noted above in advance of the RFQ due date. No phone calls please.
Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements
and/or evaluation factor(s) shown below. Contingent on the availability of funds and continued need for
the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-
fixed-price contract for the purchase of the required supplies and/or services to the selected vendor. The
Peace Corps reserves the right to make a partial award of the requirements identified below to one or more
vendors.
A. Statement of Work/Description of Requirements
Supply and delivery of Toners as per specifications and VAT exempt below:
Item
Description
Model
Qty
Unit Price
Total Price (VAT
Exempt)
1
Color LaserJet MFP578
Cartridge
W2120A
15
2
Color LaserJet MFP578
Cartridge
W2121A
10
3
Color LaserJet MFP578
Cartridge
W2122A
10
4
Color LaserJet MFP578
Cartridge
W2123A
10
5
LaserJet Pro MFP M428
HP59A
(CF259A)
4
6
HP Color LaserJet
M751dn
W2002A
4
7
HP Color LaserJet
M751dn
W2003A
2
8
HP Color LaserJet
M751dn
W2001A
2
9
HP Color LaserJet
M751dn
W2000A
2
10
HP LaserJet M611
HP147A
23
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OCFO/ACM
May 2021
11
LaserJet MFP M527
CF287A
11
12
LaserJet Enterprise
M507
CF289A
21
13
LaserJet Enterprise
M528
CF289A
28
14
LaserJet Pro M227
CF230A
14
B. Place of Performance
Delivery to Plot No. 71A, Kabulonga Road Lusaka, Zambia
E. Contract Terms and Conditions
As an Agency of the United States Government, Peace Corps has an approved contract template that it
intends to use for the award. Peace Corps reserves the right to deny making a contract award to a vendor
should they refuse to sign the Peace Corps approved contract template.
E. Minimum Criteria:
A quotation will not be considered further if it does not meet the following minimum criteria:
• As stated in Section A on the description of requirements.
• If the vendor is not registered in Zambia and has not provided required proof of registration.
• If the vendor has not provided required information including price, delivery period, and payment
terms, and three references.
E. Evaluation Factors:
Quotations that meet the minimum criteria listed above may be further evaluated based on the following
factors:
• Price
• Delivery Period as soon as possible.
• Payment Terms (30 days payment terms preferred)
• Past Performance / Reference checks
Award may be made with or without negotiations between the Peace Corps and the selected vendor.
Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a
vendor other than the one that provided the lowest priced quotation, should that vendor be determined to
have provided the best value quotation to the Peace Corps taking technical and cost factors into account.
All vendors that submit quotations in response to this RFQ will be notified of the results.
[End of RFQ]
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OCFO/ACM
May 2021
ATTACHMENT 1 – VENDOR QUOTATION FORM
RFQ Number: FY24-0687
Vendor:
Authorized Representative:
Name:
Position/Title:
Phone Number:
E-mail Address:
Quoted Prices (Inclusive of Administrative and/or Overhead Costs).
Supply and delivery of Toners as per specifications and VAT exempt below:
Item
Description
Model
Qty
Unit Price
Total Price (VAT
Exempt)
1
Color LaserJet MFP578
Cartridge
W2120A
15
2
Color LaserJet MFP578
Cartridge
W2121A
10
3
Color LaserJet MFP578
Cartridge
W2122A
10
4
Color LaserJet MFP578
Cartridge
W2123A
10
5
LaserJet Pro MFP M428
HP59A
(CF259A)
4
6
HP Color LaserJet
M751dn
W2002A
4
7
HP Color LaserJet
M751dn
W2003A
2
8
HP Color LaserJet
M751dn
W2001A
2
9
HP Color LaserJet
M751dn
W2000A
2
10
HP LaserJet M611
HP147A
23
11
LaserJet MFP M527
CF287A
11
12
LaserJet Enterprise
M507
CF289A
21
13
LaserJet Enterprise
M528
CF289A
28
14
LaserJet Pro M227
CF230A
14
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OCFO/ACM
May 2021
Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:
Quoted Work or Delivery Schedule (If Any):
Quoted Payment Terms:
Quoted Warranty Terms (If Any):
Quoted Additional Terms and/or Conditions:
Three Professional references in which similar works/services and/or goods were supplied to.
SUPPLIER AUTHORIZED REPSENTATIVE
Signature: _______________________________
Date: _______________________________
