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OCFO/ACM
February 2020
PEACE CORPS
Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment
RFQ Number: 001- 2024 PC_BENIN
Date: April 23, 2024
Peace Corps/Benin has a need for one (1) vehicle. Peace Corps is soliciting fixed-price
quotations from Vendors community for the vehicle detailed below.
If you are interested in submitting a quotation, please do so by sending your completed and
signed Attachment 1—Vendor Quotation Form by e-mail or by sending your documents to:
Nom: Naffisatu MOROU
Address : Corps de la Paix Benin – Rue PNUD - Cotonou
E-mail: nmorou@peacecorps.gov / hamoussouguenou@peacecorps.gov
Quotations are due no later than 5:00 PM on May 30, 2024. Late quotations will not be
considered.
Written questions about this Request for Quotation (RFQ) may be sent in the same fashion
to the individual noted above in advance of the RFQ due date. No phone calls please.
Peace Corps will evaluate all quotations received by the deadline based on the minimum
requirements and/or evaluation factor(s) shown below. Contingent on the availability of
funds and continued need for the supplies and/or services, at the end of the evaluation
process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the
required vehicles to the selected vendor. The Peace Corps reserves the right to make a
partial award of the requirements identified below to one or more vendors
.
A. Statement of Work/Description of Requirements
Peace Corps requires the vehicle(s) and services identified below.
Item
Description
(Make, Model, and Body Style)
Qty
Specifications
01
Toyota FORTUNER – GUN 155 L * White color *
1
See Chart 01
Vehicle must contain the following standard options:
• Be unused with original, unused parts.
• Seat belts (all locations, including front, rear, side, middle, and jump seat
passengers)
• Air conditioning
• AM/FM radio
• Power assisted steering
• Intermittent wipers
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• Mud guards
• Owner’s manual in English
• Electronic anti-theft system
• Steering wheel lock
• Tubeless tires
• The manufacturer’s commercial warranty registered to the Peace Corps as the first
registered owner
The vehicle must meet local regulations and be able to be supported by the local
authorized distributor.
The vendor must provide all necessary paperwork/documentation to the Peace Corps for
Peace Corps to register the vehicle with the proper authorities in Benin, identifying the US
Embassy of Benin as the legal owner of the vehicle in accordance with US Embassy
requirements.
If importing the vehicle into Benin, the vendor must transport the vehicle to Port de
Cotonou.
If importing the vehicle into Benin, Peace Corps will accept quotations indicating that the
Vendor will
a) Complete the customs clearance process based on duty exemption approval
documents provided to the vendor by the Peace Corps; and
b) Complete the necessary importation registration paperwork,
Or that the Vendor will not be providing services a) and b) specified above. If the Vendor’s
quotation specifies that they will not be providing services a) and b) specified above, the
Vendor’s quotation will be evaluated as if the cost was $3,000.00 USD per vehicle more
than the quoted price. This adjustment is for evaluation purposes only.
All submissions will be evaluated using a conversion rate of $1USD = 602.5 FCFA to assure
equitable consideration for submissions in different currencies.
CHART 01
Make, Model, and Body Style
Toyota Fortuner
Engine Size
2393 CC
Model
GUN 155 L
Passenger Capacity
7
Origine
Japan
Transmission Type
Automatic
Fuel Type
Gas
Steering Wheel Position
LHD
Additional Specifications
Tubeless Tires, Fuel pre-filter kit with spare filters –
Heavy duty bull bars on front and installed rear bull
bumper – Air Conditioner – Radio MP3, Bluetooth; 3rd
row folding seat and rear camera; Central lock – Seat
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February 2020
belts on all seats – installed Roof rack - Rugged
suspension - Jerry cans -
B. Place of Performance
Vehicles must be delivered within 6 months after the reception of a proper purchase order
and to below address:
US Peace Corps Benin
Rue du PNUD
Cotonou, BENIN
C/o AMERCAIN AMBASSADOR
AMERICAN EMBASSY COTONOU
BLVD DE LA MARINA
BOX 2013 COTONOU- REP. OF BENIN
Points of Contact :
o Herve Amoussou-Guenou : 229 97 97 69 34
o Zerach Hessou : 229 97 97 47 10
C. Contract Terms and Conditions
As an Agency of the United States Government, Peace Corps has an approved contract
template that it intends to use for the award. Peace Corps reserves the right to deny
making a contract award to a vendor should they refuse to sign the Peace Corps approved
contract template.
D
. Minimum Criteria:
A quotation will not be considered further if it does not meet the following minimum
criteria:
• Submitting a complete quotation by the specified deadline.
• Ability to provide the vehicle which meets all standard specifications and includes
all specific requirements noted in Chart 01 to the required delivery address.
• Vendor confirmed that they are able provide all necessary
paperwork/documentation to the Peace Corps for Peace Corps to register all
vehicle with the proper authorities in Benin, identifying the US Embassy of Benin as
the legal owner of the vehicle in accordance with US Embassy requirements.
• If importing the vehicle into Benin, vendor confirmed they are able to transport the
vehicle to Port de Cotonou.
E. Negotiations and Selection:
Award may be made with or without negotiations between the Peace Corps and the
selected vendor. Award may be made to a vendor that provided the lowest priced
technically acceptable quotation, or to a vendor other than the one that provided the lowest
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priced quotation, should that vendor be determined to have provided the best value
quotation to the Peace Corps taking technical and cost factors into account.
All vendors that submit quotations in response to this RFQ will be notified of the results.
[End of RFQ]
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February 2020
ATTACHMENT 1 – VENDOR QUOTATION FORM
RFQ Number: 001- 2024 PC BENIN
Vendor: Vendor’s Business Address:
Authorized Representative:
Name:
Position/Title:
Phone Number:
E-mail Address:
Quoted Prices (Inclusive of Administrative and/or Overhead Costs):
Item
and Body Style)
Qty
Specifications
Unit Price
(Without Taxes)
Total
(Without Taxes)
01
Model GUN 155 L
1
(See RFQ for standard
specifications and Chart 01 in
RFQ for specific requirements)
By checking this box, I confirm that the vehicle quoted above include all of the standard specifications and
all specific requirements specified in the RFQ. I have attached full vehicle specification sheets for the
quoted vehicle to this quotation.
☐
By checking this box, I confirm that, if awarded a contract for the vehicle quoted above, the vendor I
represent is able to register all vehicle(s) with the proper authorities in Benin, identifying the US Embassy
of Benin as the legal owner of the vehicle in accordance with US Embassy requirements, which will be
provided to the vendor by the US Embassy and/or Peace Corps. ☐
By checking this box, I confirm that 1) if awarded a contract for the vehicle quoted above, I will be
importing it/them into Benin to satisfy the requirement.
☐ By checking this box, I further confirm that
the vendor I represent is able to complete the customs clearance based on duty exemption approval
documents provided to the vendor by the Peace Corps; transport the vehicle to Port de Cotonou; and
complete the necessary importation registration paperwork. ☐
Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:
Quoted Work or Delivery Schedule (If Any):
Quoted Payment Terms:
Quoted Warranty Terms (The manufacturer’s commercial warranty registered to the Peace Corps as the
first registered owner is the minimum required.):
SUPPLIER AUTHORIZED REPRESENTATIVE
Signature: ___________________________________
Date: _______________________________________