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OCFO/ACM
May 2021
PEACE CORPS OVERSEAS REQUEST FOR QUOTATION TEMPLATE
CONTRACTING OFFICER GUIDANCE
This Request for Quotation (RFQ) template shall be used to request quotations for purchases of
supplies and/or services valued at 10,000 USDE or more. So long as the essential elements are
included, it may be modified by post to best fit the circumstances of the procurement at hand.
Prior to final distribution and/or advertising, the Contracting Officer must review the entire RFQ
to ensure that:
o All sections are completed.
o All “[Notes to Contracting Officer]” which are embedded in the template in red have
been addressed and then deleted.
o Any blank rows, columns, or lines have been deleted.
o It makes sense to someone unfamiliar with the contracting action.
The entire RFQ and all attachments must be saved in the contract file.
Although it may be translated into another language, the official version must be in English.
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OCFO/ACM
May 2021
PEACE CORPS
Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment
RFQ Number:
RFQ-216-22-004
Date: 01-November-2021
Peace Corps / Kosovo has a need for Procurement of office furnishings and fixtures for Peace Corps Office
located in Pristina. Peace Corps is soliciting fixed-price quotations from the vendor community (25,000
USDE +) for the supplies and/or services detailed below.
If you are interested in submitting a quotation, please do so by sending your completed and signed
Attachment 1—Vendor Quotation Form by e-mail to:
Name: Peace Corps Kosovo
Address: 5 Mujo Ulqinaku, 10000, Pristina
E-mail: kosovopc@peacecorps.gov
Quotations are due no later than 23:59 Friday on 26-November-2021. Late quotations will not be
accepted.
Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual
noted above in advance of the RFQ due date. No phone calls please.
Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements
and/or evaluation factor(s) shown below. Contingent on the availability of funds and continued need for
the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-
fixed-price contract for the purchase of the required supplies and/or services to the selected vendor.
A. Statement of Work/Description of Requirements
Providing furniture for private offices, conference rooms, medical office, reception area and other rooms
and areas for the office facility.
Scope of work includes the following
1. Consultations and site-visits to confirm list of furnishings based on plans and physical walk-
through of the property.
a. Contractor is responsible for confirming with Peace Corps Kosovo final selection,
quantity and quality of furnishings and fixtures to be purchased, assembled and installed
for occupancy.
b. Contractor will assist material, style, model and color selection as well as design and
coordination of furnishings to ensure a professional, coordinated, productive, healthy and
pleasant work environment based on Peace Corps Kosovo organizational needs and
resources.
2. Ordering approved list of furnishings and fixtures (see appendix 1)
3. Overseeing and ensuring delivery of furnishings to individual offices, rooms and areas in the
new office facility.
4. Overseeing and ensuring proper assembly and installation of all furnishings and fixtures
purchased under the contract.
5. Confirming and documenting all warranty information for furnishings and fixtures as
applicable.
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B. Place of Performance:
Peace Corps Office Kosovo/Pristina
- Vendors will be expected to complete and deliver services and goods within 45-60 days after the
contract is awarded.
- In coordination with the architect and Peace Corps Kosovo, the vendors will work on preparing a
timeline for delivering their goods and services as per the requirements mentioned above.
C. Contract Terms and Conditions
As an Agency of the United States Government, Peace Corps has an approved contract template that it
intends to use for the award. Peace Corps reserves the right to deny making a contract award to a vendor
should they refuse to sign the Peace Corps approved contract template.
D. Minimum Criteria:
A quotation will not be considered further if it does not meet the following minimum criteria:
A. Catalogue of available items including styles, colors and materials
B. Prices for items, delivery and installation
C. Projected availability of items and delivery times
D. Warranty information
E. Previous projects and references
F. Ability to adjust & customize furniture based on the size of space.
E. Evaluation Factors:
Quotations that meet the minimum criteria listed above may be further evaluated based on the following
factors:
• Not Applicable
Award may be made with or without negotiations between the Peace Corps and the selected vendor.
Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a
vendor other than the one that provided the lowest priced quotation, should that vendor be determined to
have provided the best value quotation to the Peace Corps taking technical and cost factors into account.
All vendors that submit quotations in response to this RFQ will be notified of the results.
[End of RFQ]
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OCFO/ACM
May 2021
ATTACHMENT 1 – VENDOR QUOTATION FORM
RFQ Number: RFQ-216-22-004
Vendor:
Authorized Representative:
Name:
Position/Title:
Phone Number:
E-mail Address:
Quoted Prices (Inclusive of Administrative and/or Overhead Costs):
Please refer to:
A. Statement of Work/Description of Requirements
Item
Description
Qty.
Unit Price
Total
001
Office furnishings and fixtures
(see appendix 1)
002
Assembly and installation
…
Total
Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:
Quoted Work or Delivery Schedule (If Any): within 45-60 days after the contract is awarded.
Quoted Payment Terms:
Quoted Warranty Terms (If Any):
Quoted Additional Terms and/or Conditions:
Price shall not include VAT. “Based on Chapter IX, Article 29 (Exclusions) 1.3.1. of Republic of Kosovo
Law No. 03/L–146 on Value Added Tax, dated 01 July 2010, the U.S. Embassy Pristina is exempt from VAT
both on importation of goods and domestic purchase of goods and services.”
SUPPLIER AUTHORIZED REPSENTATIVE
Signature: _______________________________
Date: _______________________________
Note: Please print this page, sign, scan and email back to us
Description Quantity Style Material Color Size
Conference table 25 persons (5.6x2.8) 2.p
Modern wooden nut gray Large
Conference chair 50 p.
Metal/wooden frame,
w/arms,
Leather/fabric black N/A
Conference table 10 persons 2.p
Round table wooden nut gray Medium
Conference chair 20 p.
Metal frame, w/arms, Fabric
different
colors
N/A
Conference chair 15 p.
Metal/wooden frame,
w/arms,
for outdoor use
black N/A
Side table filling and drawers 2.p
Modern
wooden surface,
metal/wooden frame
nut
gray/other
small / medium
Coat hanger 2.p
wall mount
metal optional
6-8 hooks
Description Quantity Style Material Color Size
Sofa (two seat) 5.p
Wooden legs, w/arms
Fabric
gray/various Medium
Sofa (one seat) 6.p
Wooden legs, w/arms
Fabric
gray/various Medium
Coffee table 3.p
optional
wooden surface,
metal/wooden frame
nut
gray/other
small
Conference Room
Single and shared office
Visitor chair psc 1 20 p.
Metal frame
Leather/fabric Black Standard/small
Working chair 5.p
Ergonomic
Polyamid Back and Seat
Black Standard
Working chair 2.p
standard Leather/fabric Black Standard
Working desk & Drawer - console 18 p.
L-shape
wooden, metal frame
nut gray
Medium/Large/3-4 drawers
Working desk & Drawer 2.p
standard
wooden, metal frame
nut gray
Medium/3-4 drawers
Office footrest under desk 25 p.
standard
optional optional optional
Working station desks & Drawer 2.p
Work station with
deviders/modular
wooden, metal frame
nut gray
4 persons
Closed bookshelf (lockable), combined with
opend bookshelf, vestiary and divisions
15.p
Same style as Working desk
wooden nut gray
six doors/combined size
Filing cabinet (metallic) 10.p
Standard metalic gray
two doors/medium size
All purpose havy duty working desk 1.p
optional
metalic gray
medium/small
Description Quantity Style Material Color Size
Reception desk, with working station 1.p
Modern
wooden, metal frame
nut gray Medium
Banches and visitor seats for reception waiting
area, for 8 persons
1.p
Modern Leather/fabric optional for 8 persons
Coffee tables 2.p
Rectangle
wooden surface,
metal/wooden frame
nut
gray/other
Small/Medium
Reception area
Description Quantity Style Material Color Size
Working desk modular 2.p
Work station
wooden, metal frame
nut gray
Medium/6 persons
Working chair 12.p
Fabric
Black Standard
Sofa (three seat) 2.p
Wooden legs, w/arms
Fabric
various Medium
Sofa (two seat) 2.p
Wooden legs, w/arms
Fabric
various Medium
Sofa (one seat) 4.p
Wooden legs, w/arms
Fabric
various Medium
Library 5-10 p.
Top and Side
wooden, metal frame
nut gray
Single and Double Way for up to
3,000 books
Metal cabinet, security locked each / with mail
slot
5 p.
6 door divisions
metal
gray
L:117 W:42 H:200/ or similar
dimensions
Coffee table 2.p
Modern
wooden surface,
metal/wooden frame
nut
gray/other
Large
Coffee side table 2.p
Modern
wooden surface,
metal/wooden frame
nut
gray/other
small
Coat hanger 2.p
wall mount
metal optional
6-8 hooks
Multipurpose Lounge
Description Quantity Style Material Color Size
Working desk & drawer 2.p
Modern
highly durable melamine
materials that resist glare,
scratches, stains, &
disinfection solution
nut
gray/optional
medium
Working desk & drawer/reception working station
for 2 persons
2.p
Modern
highly durable melamine
materials that resist glare,
scratches, stains, &
disinfection solution
nut
gray/optional
medium
Patient Chair 2.p
medical
durable materials that resist
disinfection solution
Medicine and Emergency Trolleys 2.p
medical
for medical purposes optional
-
Examination table 2.p
medical
for medical purposes optional
Closed medicine cabinets (lockable) 4.p
medical
for medical purposes optional
two doors
Medical unit
Open bookshelf 2.p
medical
for medical purposes optional
two doors
Patient Chair / Blood draw Chair 1.p
medical
for medical purposes optional
Waiting area chairs 6.p
medical
durable materials that resist
disinfection solution
optional
for six persons
Coffee tables 2.p
Rectangle/round
wooden surface,
metal/wooden frame
nut
gray/other
Small/Medium
Medical-paravan 3.p
medical
for medical purposes optional
standard
Description Quantity Style Material Color Size
Sofa two seat 3.p
Wooden legs, w/arms
Fabric
various Medium
Sofa one seat 4.p
Wooden legs, w/arms
Fabric
various Medium
Seating cube 8.p
standard
Fabric
various Medium
Bench 1.p
modern
Fabric
various Medium/ 3 persons
Coffee table 3.p
different shape
wooden surface,
metal/wooden frame
various small
Storage cabinet / combined open and closed 1.p
modern
Wooden
various two-four doors
Coat hanger 2.p
standing
metal/wooden optional
6-8 hooks
Multipurpose room, staff lounge
Description Quantity Style Material Color Size
Kitchen table 1.p
Rectangle
wooden surface,
metal/wooden frame
nut
gray/other
8 persons
Kitchen counter table & chairs 1.p
Rectangle
wooden surface,
metal/wooden frame
nut
gray/other
4-6 persons
Chairs 10.p
standard
Fabric
Black
Kitchen furniture 1.p
optional
wooden
optional
based on the size of the space
Description Quantity Style Material Color Size
Open bookshelf 10 p.
Same style as Working desk
wooden nut gray
2-4 doors/medium/4-5 divisions
Storage shelves 5.p
Classic/standard metalic gray
2-4 doors/medium/4-5 divisions
Storage shelves, heavy duty 5.p
Classic/standard metalic gray
2-4 doors/medium/4-5 divisions
Outdoor furniture (table and chairs) 2 p.
Standard/all weather
Metalic table/fabric chairs
Black 12 persons
Kitchen
Storage
