BENEFITS OF
COMBINING
TIME CLOCKS +
ONLINE SOFTWARE
A COMPLETE EMPLOYEE
TIME CLOCK SYSTEM
Employee time
clock software
helps to accurately
process employee
time, automatically
perform calculations, and apply
payroll rules for daily or weekly
overtime and regular hours. “Cloud-
based” or “online” time clock software
is accessible anywhere there’s a web
connection. A big benet of this type
of time clock software is exibility of
when and how you do payroll. It’s easy
to process employee time for payroll
when it’s convenient and practically
from anywhere.
You can prepare for payroll anytime,
anywhere, because you’re not
manually tabulating paper timecards
or tied to a PC running desktop
software. Access to employee
timesheet data, calculations and
reports are available in real-time via
the web. Online time clock software
can also help you manage time
tracking of employees that work in
multiple sites such as a main oce,
another facility, or working in the eld
or at home.
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THE BENEFITS OF USING ONLINE SOFTWARE
WITH TIME CLOCKS
“With online time clock software,
I don’t have to be by a calculator
tabulating employee timecards. I
can take care of payroll whether
traveling or from home.
Before, it took me over an hour
to do calculations and send to
our payroll. Now it takes me 20
minutes.”
- Annette D.
Oce Manager
Jimmy’s Food Store
Online Time Clock Software + Employee Time Clocks = More Benets!
Here’s why there are even more benets when you pair time clock software with
physical time clocks….
EMPLOYEE TIME TRACKING USING A PHYSICAL TIME CLOCK WITH
TIME CLOCK SOFTWARE IS ACCURATE AND RELIABLE
An employee time clock placed in a
xed location, like a break room or
building entrance, ensures consistent
recording of employee time punches.
Depending on the time clocks you
choose, you have options on how your
employees clock in and clock out.
Employees can use a clock with the
simple convenience of swiping a
proximity badge, key fob or entering
a personal PIN. Biometric time clocks
oer individual ngerprint readers
or face recognition scans for fool-
proof identication and recording of
employee time.
There is no need to worry if your
network or Internet goes down,
employees can still clock in and out
because these clocks will record and
store their time punches until the
network is back up and synched again
to the time clock software.
A TIME CLOCK IS AN EASY WAY TO REMIND
EMPLOYEES TO CLOCK IN AND OUT
“We’ve used software only for employee time tracking, but employees forgot to clock in – they just didn’t
think about it. It’s more simplied having them use a physical time clock with time clock software.“
– Marc S. - All States Trucking
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Sara Adams
Last Clocked In
10:08
AM 9/10/09
38.50 Total Hours
120.0 Vacation
40.0 Sick
10.0 Personal
EMPLOYEES LOVE IT WHEN THEY CAN REVIEW THEIR TOTAL WORKED HOURS. MANAGERS DO TOO
Physical time clocks connected to
online time clock software allow
employees and managers to view
important data right on the screen.
Employees can review their time,
paid time o (PTO) totals and other
information on the clocks, as well
as on the web or even mobile
smartphone apps! They can see their
own time information without asking
managers or HR how much time
they’ve worked for the pay period.
The online software automatically
polls the clock and seamlessly
transfers employee punch data into
the time clock software. Data are
updated in real-time to and from the
time clock.
This makes it easy for both employees
and managers to get the most up-to-
date information at any time. From
there, payroll administrators can view,
edit, create reports, and integrate the
data with their payroll system.
EMPLOYEES AND MANAGERS CAN ACCESS
VITAL INFORMATION AT THE TIME CLOCK
“Employees see their hours
worked for the current pay period
right on the time clock screen -
I don’t have to pull a report for
them.
Now they are more aware of
where they’re at with their time.”
- Calais V.
Payroll Manager
Hutch Management
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BUDDY PUNCHING IS WHEN
EMPLOYEES CLOCK IN
AND OUT FOR EACH OTHER,
RESULTING IN LOST
LABOR COSTS
An employee time clock that utilizes
biometrics can eliminate buddy
punching.
A biometric device like Lathem’s
CloudTouch
®
ngerprint reader and
FaceIN
®
face recognition time clocks,
corrects the big problem of buddy
punching. FaceIN’s dual camera
system performs a 3-D analysis of the
60 facial points that are unique to each
employee, so there’s no mistaking one
employee for another. Employee facial
points are recorded and stored as
data algorithms in the time clock, so
facial data cannot be reproduced as a
photographic image.
Eliminating buddy punching can
potentially save companies tens of
thousands of dollars in lost wages.
USING BIOMETRIC TIME CLOCKS & SOFTWARE
TOGETHER CAN ELIMINATE EMPLOYEE TIME THEFT
The HR Daily Advisor reported
an independent survey of 1,000
employees revealed 16% admitted
to clocking in for a colleague.
With more than *78 million
hourly workers in the American
workforce if 16% of them added 15
minutes to a coworker’s timesheet
by buddy punching, this would
add more than $373 million to the
annual American business payroll
bill.
(*U.S. Bureau of Labor statistics)
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CONTACTLESS DEVICES HELP
TO ELIMINATE THE SPREAD OF
ILLNESS IN THE WORKPLACE
With paper timecards, apps, kiosk, or
even the PC, employees are frequently
touching devices to clock in and out
several times each day. With time
clocks such as face recognition or
proximity badge swipe, there is no
need to touch the clock.
Lathem’s FaceIN
®
time clock has
an auto punch mode that quickly
identies employees through
contactless face recognition.
Employees simply stand in front of the
clock, and it veries the employee’s
face in seconds while recording their
time punches. There is no need for
employees to touch the clock to punch
in or out. FaceIN helps with social
distancing, too, since there are no lines
at the clock and it only takes seconds
to clock in and out.
CONTACTLESS TIME CLOCKS REDUCE THE SPREAD
OF GERMS AND VIRUSES IN THE WORKPLACE
“Our workers don’t have to
touch the clock at all, which I
recommend in these Covid 19
times.
The face recognition time clock
is user-friendly and easy to use. It
takes seconds to clock in, instead
of having to wait in line.”
- Larry E.
Controller
International Treescapes
Hygenic. No Touching Required
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MANY BUSINESSES LIKE TO HAVE AN ACTUAL TIME CLOCK
FOR THEIR FACILITY BUT ALSO NEED TIME TRACKING FOR
EMPLOYEES THAT ARE WORKING REMOTELY IN THE FIELD
Some businesses
need a physical time
clock and a mobile
app for employees in
the eld. The mobile
app can be set up so
that employees can
only record punches
if their smartphones
have the GPS location
recording enabled. Recorded GPS
coordinates are sent to the PayClock
online time clock software and convey
the location of the device when the
employee clocks in or clocks out.
PayClock’s mobile app also has many
of the functions and features of the
time clock software system.
Employees can clock-in / clock-
out, view timecard totals, benet
time balances and even make time
o requests. Managers can view
employees in/out status, review
and edit punches, approve / deny
employee time o requests and more!
“The time clock system works
great for employees that are
remote. They can use the
PayClock mobile app to clock
in and out showing their GPS
location. We know they are on
the job when they clock in.”
B. Dotson
Manager
Foreign Trade Service
Inspections
YOU CAN CHOOSE TO USE PHYSICAL EMPLOYEE
TIME CLOCKS AND MOBILE APPS TOGETHER
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Why businesses prefer a physical time clock device with
online time clock software for employee timekeeping:
Time Clock Device =
80%
Website
Portal =
15%
Mobile
App=5%
16%
5%
Employee Punch Sources for
Time Clock Systems
TIME CLOCKS ARE THE FAVORITE METHOD FOR EMPLOYEE
TIME TRACKING BUT THERE’S OPTIONS FOR MOBILE APP
AND WEB CLOCKING IN AND OUT TOO!
• Reminds employees to clock in & out
• Reduces employee time theft
• Easy access to information on demand right at the clock
• Helps to reduce spreading of illness in the workplace
• Options for employee time clocks along with free
smartphone mobile apps
EMPLOYERS PREFER TIME CLOCKS FOR THEIR
EMPLOYEES PUNCHING IN OR OUT
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PayClock time clock software with
Lathem time clocks is the easiest
way to manage employee time and
attendance.
With a PayClock employee time
clock system, you can easily prepare
payroll anytime, anywhere when
it is convenient for you. Out of the
oce, working from home, at another
location of your company, you have
access to employee timesheet data,
calculations, reports and more within
the software.
PayClock exports employee hours and
proper pay codes directly into payroll
systems like QuickBooks, Paychex,
ADP, and many others, making payroll
processing fast and easy.
PAYCLOCK TIME CLOCK SOFTWARE + EMPLOYEE
TIME CLOCKS = EASY!
“The PayClock time clock
software with a Lathem time clock
makes things so much easier.
Because it’s online I can monitor
everything in between pay
periods. It’s been a life-saver for
me.”
Carole J.
HR, Payroll & Benets Manager
The Sovereign Management
Corporation
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“It easily interfaces with QuickBooks
and it’s very user friendly. We love the
face recognition time clock. The system
saves me 30 minutes now every time I
process payroll.”
Trenton B., Head of Accounting and HR
B&R Dental Laboratory
“I like that it is very easy to manage. It’s
very reliable and it captures everything
in real time.”
Darla D., Manager
United Water Restoration Group Inc.
“I love that I can access it from
anywhere even from my phone!
I have four time clocks linked to
PayClock giving me easy access to all of
my locations.”
Janet P., Director of Operations
Hampton Inn Youngstown-West I-80
“The time clock and online system are
very simple to use. Lathem’s support is
outstanding and it is a very good value
for the price!”
Ginette C., Regional Director
Manpower
HERE’S WHAT CUSTOMERS SAY ABOUT THEIR
PAYCLOCK TIME CLOCK SYSTEM
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www.lathem.com
404-691-0400
Atlanta, GA USA
If you are ready to learn more about the benets of a PayClock
employee time clock system. Request a quote. A Lathem rep will
share the available options and prices to t your specic needs
with a no risk, free consultation.
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