VVB PERFORMANCE EVALUATION 2
General Information
VALIDATION & VERIFICATION BODY
Organisation Name
Incorporation ID/n°
Team Leader
Name and position
Contact
Email
Audit Assignment(s)
Audit date
Audit Report link
Name of the Project
xx/xx/xxxx
Report in ERS’ registry link
ERS SECRETARIAT
Secretariat Agent
Name and position
Email
Evaluation date
VVB PERFORMANCE EVALUATION 3
Performance Evaluation
Upon evaluation, the Secretariat Agent is required to mark each checkbox, confirming
that the item has been reviewed and the VVB adheres to the requirements.
An unchecked box indicates that the ERS Secretariat lacked sufficient information to
evaluate that particular item.
Should any issues or concerns arise, the corresponding checkbox must be marked.
OVERALL PRINCIPLES
● General Principles
Impartiality
Evidence-based
Fair presentation
Documentation
Conservativeness
Issue or concern is identified
● Quality Management System
Policies and Responsibilities
Management Review
Internal Audits
Corrective Actions
Risks and Opportunities
Documented Information
Issue or concern is identified
Conclusion
Justification for the conclusion, documents used to evaluate and main findings.
VVB PERFORMANCE EVALUATION 4
AUDIT TEAM
Members of the audit team
Auditor n°1
Auditor n°2
Auditor n°3
Auditor n°4
● Team competence
The team assigned had sufficient knowledge and/or skills in:
The field of ecology, and more specifically ecosystem restoration
and ecosystem services
Remote sensing and earth observation
Anthropology and community-based projects
The local context
Issue or concern is identified
Conclusion
Justification for the conclusion, documents used to evaluate and main findings.
VVB PERFORMANCE EVALUATION 5
AUDIT PROCESS
● Planning and Engagement
The Project Mandate has been duly completed
Issue or concern is identified
● Execution
Validation/Verification has been executed as planned in the Project
Mandate
Any deviations from the initial audit plan have been duly documented
Issue or concern is identified
● Completion
The Validation/Verification Report has been duly completed
Issue or concern is identified
● Corrective Action Plan
The Corrective Action Plan has been duly handled
Issue or concern is identified
● Independent Review
The Independent Review has been duly completed
Issue or concern is identified
● Final Opinion
The final Opinion has been duly completed and the Report has been
published on the Registry
Issue or concern is identified
Conclusion
Justification for the conclusion, documents used to evaluate and main findings.
VVB PERFORMANCE EVALUATION 6
AUDIT REPORTS
● Accuracy and Quality of Reports
Validation/verification Report is complete
Calculations are accurate (no mistakes are found)
Assessments are accurate (no mistakes are found)
Issue or concern is identified
● Clarity and comprehensiveness
Results are shown in a clear and comprehensive manner
Issue or concern is identified
● Consistency
Reports are consistent, showing the same level of engagement and
diligence
Issue or concern is identified
● Actionability of recommendations
Recommendations are actionable and in line with the Project’s context
and needs
Issue or concern is identified
Conclusion
Justification for the conclusion, documents used to evaluate and main findings.
VVB PERFORMANCE EVALUATION 7
BEHAVIOUR IN THE FIELD
Only applicable for validation/verification assignments where a site visit occurs.
● Cultural sensitiveness
Addressed local stakeholders with respect
Was able to communicate in the local language or dialect
Respected cultural practices
Issue or concern is identified
● Professionalism
Held professional conduct when in direct contact with locals
Observed agreed-upon engagements
Issue or concern is identified
● Effective communication with project stakeholders
Stakeholders were kept informed of the goals of interactions
Stakeholders were informed of the process in a comprehensive manner
Collected information was confirmed before being included in the
report
Issue or concern is identified
Conclusion
Justification for the conclusion, documents used to evaluate and main findings.
VVB PERFORMANCE EVALUATION 8
Evaluation Conclusion
Cleared
Suspension
Grounds for suspension:
Unannounced changes to audit teams without prior approval from the
ERS Secretariat.
Loss of relevant accreditation outlined in the eligibility criteria.
Negligence in the preparation of reports or auditing methods.
Reasonable doubt that VVBs’ requirements are not being followed in the
field.
Unconfirmed allegations of fraud.
Termination
Grounds for termination:
Confirmed allegations regarding fraud, e.g. bribes or deliberately
misleading statements.
Persistent issues with performance or inconsistent quality of reports in
terms of methods, information, or language.
Breach of applicable legislation.
Loss of relevant accreditation outlined in the eligibility criteria.
Conclusion
Justification for the conclusion, documents used to evaluate and main findings.
VVB PERFORMANCE EVALUATION 9
Performed by (Name of the evaluator), on (date) .
Signature
