Dear Colleague,
We thank you for your patience and cooperation in helping us ensure the safety and protection of all
minors present on University property and participating in University programs, and assisting us in
complying with PA Act 153.
This correspondence contains the instructions and information about the completion of the last 2
parts of the background check process – the FBI Fingerprinting registration and the Child Abuse
Clearance check. Please be sure to complete BOTH the FBI Fingerprinting and the Child
Abuse Clearance. If you have any questions or need assistance during this process you may
contact:
• The University’s background check agency, CBY Systems, Inc., at 717-843-8685 or by e-
mail at [email protected],
• The Office of Human Resources (for staff) at 610-758-3900 or [email protected],
• The Office of the Provost (for faculty hired after January 1, 2015), at 610-758-3605 or
• The Office of the General Counsel (for faculty hired before January 1, 2015) at 610-758-
3572 or [email protected].
While we understand this process requires the gathering of some data, it is our expectation that you
will complete this process as soon as possible.
FBI Fingerprinting Instructions
1. Print the registration page attached to this email and take it along with a photo I.D.
to you nearest COGENT site for the purposes of FBI Fingerprinting only.
A COGENT site is an approved agent of the FBI equipped to complete the fingerprinting
process. A listing of approved COGENT locations was also attached to this email for your
convenience. If none of these locations are satisfactory to you please visit the following
website to find additional sites:
https://www.pa.cogentid.com/ohio/DPW/DPW_map/DPW_Regions_Clickable.html
The fingerprinting process itself once you arrive at the COGENT location takes about 10
minutes.
2. Await your results: You will receive your results via U.S. mail at the address you provided
at the time of the fingerprinting. If you do not receive your results within 15 days please
contact the Department of Human Services at 1-877-371-5422.
3. Upon receipt, promptly return your results to Human Resources (staff) or the Office
of the General Counsel (faculty): Once you receive your results please bring or mail the
originals to:
If staff: If faculty hired prior to 1/1/15:
Lehigh University Lehigh University
Human Resources Office of the General Counsel
428 Brodhead Ave 27 Memorial Drive West
Bethlehem, PA 18015 Bethlehem, PA 18015
If faculty hired after 1/1/15:
Lehigh University
Offic of the Provost
27 Memorial Drive West
Bethlehem, PA 18015
Child Abuse Clearance Instructions
A child abuse clearance must be obtained from the DPW (Department of Public Welfare). This
clearance tells the University that you have never been named as a perpetrator in a child abuse
investigation. Please follow the steps below:
1. Please go to www.compass.state.pa.us/CWIS and click “create a new account.”
You will be prompted to create a user which you can make unique to you. The user name
you create is also known as your “Keystone ID.”
2. Upon receipt, use the temporary password sent to you to login: Once your account has
been created you will receive an email containing a temporary password, return to the
compass site and login with the user name you created and the temporary password.
3. Provide the requested information: Complete all of the necessary fields and provide as
much information as you can.
4. Enter pre-paid code: To process this clearance successfully you must enter the pre-paid
code below where prompted.
VW8K6BTLT7SA
5. Provide electronic signature: You also must electronically sign this document by providing
your real name, not your user name. Please enter this in lower case letters; capital letters are
not accepted.
6. Await notification of successful completion; provide additional information as
necessary: Provided everything was entered correctly you should receive a notification that
the application has been completed successfully. If you find that you are unable to move on,
then the system is saying you need to provide additional information, please follow the
prompts on the screen.
Again, we sincerely appreciate your cooperation and patience throughout this process.
Sincerely,
Tracey L. Chance
CBY Systems, Inc.
33 South Duke Str.
York, PA 17401
Phone: 717.843.8685 x 243
Fax: 717.854.7862
