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ILLINOIS EASTERN COMMUNITY COLLEGES

BOARD OF TRUSTEES

MONTHLY MEETING

May 17, 2005

Location:

Frontier Community College

Frontier Drive

Fairfield IL 62837

Dinner – 6:00 p.m. – Mason Classroom 23

Meeting – 7:00 p.m. – U of I Extension Conference Room

Illinois Eastern Community Colleges

Board Agenda

May 17, 2005

7:00 p.m.

Frontier Community College

1. Call to Order & Roll Call.................................................................................Chairman Lane

2. Disposition of Minutes...........................................................................................CEO Bruce

3. Recognition of Visitors and Guests ................................................................................Bruce

A. Visitors and Guests

B. IECCEA Representative

4. Public Comment

5. Reports

A. Trustees

B. Presidents

C. Cabinet

Coal Mining Technology/Telecom

6. Policy First Reading (and Possible Approval)................................................................Bruce

A. None

7. Policy Second Reading...................................................................................................Bruce

A. None

8. Staff Recommendations for Approval

A. 2005 Annual Report on Institutional Effectiveness ...........................................Cantwell

B. Joint Agreement between IECC and Kaskaskia College ...................................Cantwell

C. Joint Agreement between IECC and Stover Institute .............................................Bruce

D. Nursing Course Review Fee....................................................................................Bruce

E. City of Robinson Tax Abatement Resolution .........................................................Bruce

F. HIPPA Agreement Addendum with Fairfield Memorial Hospital..........................Bruce

G. Board Authorization to District Treasurer...............................................................Bruce

H. Affiliation Agreement with Crawford Memorial Hospital......................................Bruce

9. Bid Committee Report..............................................................................................Browning

10. District Finance

A. Financial Report ................................................................................................Browning

B. Approval of Financial Obligations....................................................................Browning

11. Chief Executive Officer’s Report ...................................................................................Bruce

12. Executive Session ...........................................................................................................Bruce

13. Approval of Executive Session Minutes

A. Written Executive Session Minutes..........................................................................Bruce

B. Audio Executive Session Minutes.............................................................................Bruce

14. Approval of Personnel Report ........................................................................................Bruce

15. Collective Bargaining .....................................................................................................Bruce

16. Litigation ........................................................................................................................Bruce

17. Acquisition and Disposition of Property.........................................................................Bruce

18. Other Items

19. Adjournment

Minutes of a special meeting of the Board of Trustees of Illinois Eastern Community

Colleges - Frontier Community College, Lincoln Trail College, Olney Central College, Wabash

Valley College - Community College District No. 529, Counties of Clark, Clay, Crawford,

Cumberland, Edwards, Hamilton, Jasper, Lawrence, Richland, Wabash, Wayne and White, and State

of Illinois, held in the Banquet Room, at Olney Central College, 305 North West Street, Olney,

Illinois, on Tuesday, April 19, 2005

Notice of Special Meeting

: This special meeting was called by Mr. James W. Lane, Jr.,

Chairman of the Board of Trustees. Notice of the meeting was given at least 48 hours before the

meeting, in writing, by mail service to each member of the Board and to news media having

requested such notice. A copy of the notice was also posted at the main office of this community

college district. The notice did specify the date, time and place of the meeting, and the purpose

thereof.

Purpose

: To meet with the North Central Association/Higher Learning Commission

Visitation Team.

1. Call to Order & Roll Call:

Mr. James W. Lane, Jr., Chairman, who chaired the

meeting, called the meeting to order at 4:45 p.m. and directed the Board Secretary, Mr. Harry

Hillis, Jr., to call the roll.

Roll Call:

Upon roll call of members present the following trustees answered to their

names as called and were found to be present:

Mrs. Brenda K. Culver, Dr. George Andrew Fischer, Mr. Walter L. Koertge, Mr. James

W. Lane, Jr., Dr. Larry Rost, Mr. Kevin C. Williams, Miss Marilyn J. Wolfe. Trustees absent at

roll call: None. (The newly-elected student trustee had not been seated at the time of this

meeting.) There being a quorum present, the Chair declared the Board of Trustees to be in open,

public session for the transaction of business.

Also present

at this meeting, in addition to trustees:

Mr. Terry L. Bruce, Chief Executive Officer/Chief Operating Officer.

Dr. Harry Benson, President of Wabash Valley College.

Dr. Michael Dreith, President of Frontier Community College.

Dr. Carl Heilman, President of Lincoln Trail College.

2. Recognition of Visitors & Guests:

None.

3. Public Comment:

None.

4. Executive Session:

The CEO recommended that a closed meeting be held,

under Section 2(c)(16) of the Open Meetings Act for self-evaluation ... with a statewide

association of which the public body is a member.

5. Closed Meeting:

Dr. Fischer made a motion to hold a closed meeting to

consider the matters outlined by the CEO. Mr. Koertge seconded the motion and on a recorded

roll call vote ordered by the Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Trustees absent: None. (The newly-elected student trustee had not been seated at the time of this

meeting.) The motion having received 7 yea votes and 0 nay votes, the Chair declared the motion

carried and a closed meeting was held beginning at 4:49 p.m.

6. Closed Meeting Ended:

Miss Wolfe made a motion to reconvene in open

session. Dr. Rost seconded the motion. The Chair asked trustees in favor of the motion to say

“Aye” and those opposed to say “No.” The viva voce (by the voice) vote was taken and the Chair

declared that the “Ayes” have it and the motion is adopted. A quorum being present, the Board of

Trustees reconvened in open, public session for the transaction of business at 5:57 p.m.

(Note

: Separate minutes have been prepared for the foregoing closed meeting.)

7. No Business Transacted:

No formal business was transacted by the Board of

Trustees.

8. Adjournment:

Mr. Williams made a motion to adjourn. Mrs. Culver seconded

the motion. The Chair asked trustees in favor of the motion to say “Aye” and those opposed to say

“No.” The viva voce (by the voice) vote was taken. The Chair declared the “Ayes” have it, the

motion is adopted, and the meeting adjourned at 5:58 p.m.

Approved: Chairman: ____________________________________

Secretary: _____________________________________

Minutes of a regular meeting of the Board of Trustees of Illinois Eastern Community

Colleges – Frontier Community College, Lincoln Trail College, Olney Central College, Wabash

Valley College – Community College District No. 529, Counties of Clark, Clay, Crawford,

Cumberland, Edwards, Hamilton, Jasper, Lawrence, Richland, Wabash, Wayne and White, and

State of Illinois, held in the Banquet Room, at Olney Central College, 305 North West Street,

Olney, Illinois, Tuesday, April 19, 2005

AGENDA #1 – “Call to Order & Roll Call”

– Mr. James W. Lane, Jr., Chairman, who chaired

the meeting, called the meeting to order at 7:00 p.m. and directed the Board Secretary, Mr. Harry

Hillis, Jr., to call the roll.

Roll Call:

The Secretary called the roll of members present and the following trustees

answered to their names as called and were found to be present:

Mrs. Brenda K. Culver, Dr. George Andrew Fischer, Mr. Walter L. Koertge, Mr. James

W. Lane, Jr., Dr. Larry Rost, Mr. Kevin C. Williams, Miss Marilyn J. Wolfe. The newly-elected

student trustee will be seated later in this meeting. Trustees absent: None. There being a quorum

present, the Chair declared the Board of Trustees to be in open, public session for the transaction

of business.

AGENDA #2 – “Disposition of Minutes”

– Open meeting minutes of the Regular Meeting,

Tuesday, March 15, 2005

, were presented for disposition.

Board Action:

Mr. Williams made a motion to approve minutes of the foregoing

meeting as prepared. Dr. Rost seconded the motion. The Chair asked trustees in favor of the

motion to say “Aye” and those opposed to say “No.” The viva voce (by the voice) vote was taken

and the Chair declared the “Ayes” have it and the motion is adopted.

AGENDA #3 – “Canvass of April 5, 2005 Election Returns”

– The Board of Trustees

conducted the canvass of the election returns of the April 5, 2005 community college board

election. Following the canvass of election returns, Mr. Williams introduced the following

Resolution Proclaiming Results of April 5, 2005 Election:

WHEREAS, on the 5

day of April, 2005, there was held in and for Illinois Eastern

Community Colleges, Community College District No. 529, Counties of Clark, Clay, Crawford,

Cumberland, Edwards, Hamilton, Jasper, Lawrence, Richland, Wabash, Wayne and White, State of

Illinois, an election for the purpose of electing two (2) members of the Board of Trustees for the full

term, and

WHEREAS, the Board of Trustees must canvass the returns and proclaim the results of said

election.

NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of said community

college district, as follows:

Section 1

: That petitions were properly filed by the following:

Candidates for member of the Board of Trustees for the full term, expiring in 2011:

Walter L. Koertge

Brenda K. Culver

Section 2

: That proper petitions were filed, proper notice was given, and proper ballots were

used at said election.

Section 3

: That certificates of results have been submitted to this Board of Trustees by the

county clerks of the counties of Clark, Clay, Crawford, Cumberland, Edwards, Hamilton, Jasper,

Lawrence, Richland, Wabash, Wayne and White, and that a canvass finds that the following number

of votes were cast for the candidates at the election:

Clark County: Koertge 151, Culver 159.

Clay County: Koertge 1500, Culver 1599.

Crawford County: Koertge 2644, Culver 2811.

Cumberland County: Koertge 0, Culver 0.

Edwards County: Koertge 645, Culver 589.

Hamilton County: Koertge 0, Culver 0.

Jasper County: Koertge 780, Culver 795.

Lawrence County: Koertge 2038, Culver 2164.

Richland County: Koertge 2878, Culver 2657.

Wabash County: Koertge 527, Culver 539.

Wayne County: Koertge 2259, Culver 2276.

White County: Koertge 473, Culver 490.

Totals: Walter L. Koertge 13,895, Brenda K. Culver 14,079.

Total ballots requested by voters, according to certifications from county clerks: 26,621.

Section 4

: That the following candidates have been elected as members of this Board of

Trustees:

Walter L. Koertge, elected to a full term.

Brenda K. Culver, elected to a full term.

Section 5:

That the following forms, listing the foregoing candidates and votes received, as

signed by members of this Canvassing Board, are hereby adopted and ratified: “Abstract of Votes”

and “Notice to Election Authority of Persons Elected.”

Section 6

: That the Secretary of the Board of Trustees is directed forthwith to transmit

duplicate original copies of the Abstract of Votes to the State Board of Elections and to the county

clerk in each of the 12 counties in which all or a part of Community College District No. 529 is

located, as required by the Illinois State Board of Elections.

Board Action:

Mr. Williams made a motion to adopt the foregoing resolution

proclaiming results of the April 5, 2005 election. Dr. Fischer seconded the motion and on a

recorded roll call vote ordered by the Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

The newly-elected student trustee will be seated later in this meeting. Trustees voting nay: None.

Trustees absent: None. The motion having received 7 yea votes and 0 nay votes, the Chair

declared the motion carried.

AGENDA #4 – “Adjournment of Old Board”

– There being no further business to be transacted

by the old Board, Miss Wolfe made a motion that the old Board of Trustees stand adjourned sine die.

Dr. Rost seconded the motion. The Chair asked trustees in favor of the motion to say “Aye” and

those opposed to say “No.” The viva voce (by the voice) vote was taken and the Chair declared

the “Ayes” have it and the motion is adopted and the old Board of Trustees was adjourned sine

die at 7:05 p.m.

CEO Assumes Chair:

Terry L. Bruce, Chief Executive Officer, assumed the Chair for

purposes of organization of the new Board of Trustees.

AGENDA #5 – “Organization of New Board”

– The Board of Trustees organized as follows:

#5-A. Appointment of Temporary Secretary:

Without objection, the Chair appointed

Harry Hillis, Jr. to act as Interim Secretary during organization of the new Board.

#5-B. Oath of Office and Seating of Trustees Elected April 5, 2005: The oath of office

was administered to Brenda K. Culver and Walter L. Koertge. Mrs. Culver and Mr. Koertge were

duly seated.

#5-C. Seating of Student Board Member:

– The oath of office was administered to

Laura Tiusaba Guzman, a student at Wabash Valley College, and she was seated as student member

of the Board of Trustees for the coming year, succeeding Andrea Pennington.

#5-D. Roll Call:

The Chair directed roll call of the new Board. The Interim Secretary

called the roll of members present and the following trustees answered to their names as called and

were found to be present:

Mrs. Brenda K. Culver, Dr. George Andrew Fischer, Mr. Walter L. Koertge, Mr. James W.

Lane, Jr., Dr. Larry Rost, Mr. Kevin C. Williams, Miss Marilyn J. Wolfe. Also present was Miss

Laura Tiusaba Guzman, student trustee. Trustees absent: None. There being a quorum present, the

Chair declared the Board of Trustees to be in open, public session for the transaction of business.

(Note

: In accordance with Board of Trustees Policy No. 100.4, the student trustee shall have

an advisory vote, to be recorded in the Board Minutes. The advisory vote may not be counted in

declaring a motion to have passed or failed.)

Also present

at this meeting, in addition to trustees:

Mr. Terry L. Bruce, Chief Executive Officer/Chief Operating Officer.

Dr. Harry Benson, President of Wabash Valley College.

Dr. Jack Davis, President of Olney Central College.

Dr. Michael Dreith, President of Frontier Community College.

Dr. Carl Heilman, President of Lincoln Trail College.

Mr. Roger Browning, Chief Finance Officer.

Mrs. Tara Buerster, Director of Human Resources.

Mr. Alex Cline, Director of Information & Communications Technology.

Ms. Kathleen Pampe, Associate Dean, Career Education & Economic Development.

Ms. Pamela Schwartz, Associate Dean of Institutional Development.

Mr. George Woods, Dean of Workforce Education.

Abbreviations Used in Minutes

DO – District Office

DOC – Department of Corrections

FCC – Frontier Community College

HLC – Higher Learning Commission

ICCB – Illinois Community College Board

ICCTA – Illinois Community College Trustees Association

IECC – Illinois Eastern Community Colleges

IECCEA – Illinois Eastern Community Colleges Education Association

LCC – Lawrence Correctional Center

LTC – Lincoln Trail College

OCC – Olney Central College

PHS – Protection, Health & Safety

RCC – Robinson Correctional Center

SURS – State Universities Retirement System

WED – Workforce Education

WVC – Wabash Valley College

#5-E. Election of Chairman:

The Chair asked for nominations for Chairman. Mr.

Williams nominated James W. Lane, Jr.

to be Chairman of the Board of Trustees until the next

reorganization meeting. Mr. Koertge seconded the nomination. The Chair asked if there were

additional nominations. There being none, Dr. Fischer made a motion that the secretary cast a

unanimous ballot for James W. Lane, Jr.

to be Chairman of the Board of Trustees. Mr. Koertge

seconded the motion. The Chair asked trustees in favor of the motion to say “Aye” and those

opposed to say “No.” The viva voce (by the voice) vote was taken and the Chair declared that the

“Ayes” have it and that Mr. Lane is elected Chairman.

#5-F. Election of Vice-Chairman:

The Chair asked for nominations for Vice-Chairman.

Dr. Rost nominated George Andrew Fischer

to be Vice-Chairman of the Board of Trustees until the

next reorganization meeting. Mr. Williams seconded the nomination. The Chair asked if there were

additional nominations. There being none, Mr. Williams made a motion that the secretary cast a

unanimous ballot for George Andrew Fischer

to be Vice-Chairman of the Board of Trustees. Dr.

Rost seconded the motion. The Chair asked trustees in favor of the motion to say “Aye” and those

opposed to say “No.” The viva voce (by the voice) vote was taken and the Chair declared that the

“Ayes” have it and that Dr. Fischer is elected Vice-Chairman.

#5-G. Election of Secretary Pro Tempore:

The Chair asked for nominations for Secretary

Pro Tempore. Mr. Lane nominated Marilyn J. Wolfe

to be Secretary Pro Tempore of the Board of

Trustees until the next reorganization meeting. Mrs. Culver seconded the nomination. The Chair

asked if there were additional nominations. There being none, Mr. Williams made a motion that the

secretary cast a unanimous ballot for Marilyn J. Wolfe

to be Secretary Pro-Tempore of the Board of

Trustees. Mrs. Culver seconded the motion. The Chair asked trustees in favor of the motion to say

“Aye” and those opposed to say “No.” The viva voce (by the voice) vote was taken and the Chair

declared that the “Ayes” have it and that Miss Wolfe is elected Secretary Pro-Tempore.

#5-H. Election of Secretary:

The Chair asked for nominations for Board Secretary. Mr.

Koertge nominated Harry Hillis, Jr.

to be Secretary of the Board of Trustees until the next

reorganization meeting. Mr. Williams seconded the nomination. The Chair asked if there were

additional nominations. There being none, Mr. Williams made a motion that the secretary cast a

unanimous ballot for Harry Hillis, Jr.

to be Secretary of the Board of Trustees. Mr. Koertge

seconded the motion. The Chair asked trustees in favor of the motion to say “Aye” and those

opposed to say “No.” The viva voce (by the voice) vote was taken and the Chair declared that the

“Ayes” have it and that Mr. Hillis is elected Secretary.

#5-I. Appointment of Ethics Officer:

Mrs. Culver made a motion that the Board

hereby appoints Harry Hillis, Jr., Board Secretary, as Ethics Officer for the Board, and for the

District, pursuant to statute. He shall serve until his successor is appointed and qualified. Dr.

Fischer seconded the motion. The Chair asked trustees in favor of the motion to say “Aye” and

those opposed to say “No.” The viva voce (by the voice) vote was taken and the Chair declared

that the “Ayes” have it and the motion is adopted.

Mr. Lane Assumes Chair:

Mr. Lane assumed the Chair.

#5-J. Resolution for Adoption of Rules, Regulations, Policies and Actions of Prior

Boards: The CEO recommended adoption of the following resolution.

BE IT RESOLVED

by the Board of Trustees of Illinois Eastern Community Colleges,

District No. 529, State of Illinois, that all rules, regulations, policies and actions of prior Boards of

Trustees of this community college district are hereby adopted in full, including any changes and

revisions.

Procedures

: The Board agrees to follow past practices and procedures. The Secretary shall

rotate the order of calling upon Board members to cast votes on each roll call vote. Roberts Rules of

Order will be followed for general procedural guidelines, but will not be adopted. When voice votes

are taken, any trustee may ask for a roll call vote on that issue.

Board Action:

Mrs. Culver made a motion to approve the foregoing resolution for adoption

of rules, regulations, policies and actions of prior boards as recommended. Dr. Rost seconded the

motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: None. The motion

having received 7 yea votes and 0 nay votes, the Chair declared the motion carried.

#5-K. Resolution for Time and Place of Board Meetings:

The CEO recommended

adoption of the following resolution for Time and Place of Board Meetings.

Resolved

, that the Board of Trustees regular monthly meetings shall be held as follows

during the calendar year 2006:

Tuesday, January 17, 2006, 7 p.m., Lincoln Trail College

Tuesday, February 21, 2006, 7 p.m., Olney Central College

Tuesday, March 21, 2006, 7 p.m., Wabash Valley College

Tuesday, April 18, 2006, 7 p.m., Frontier Community College

Tuesday, May 16, 2006, 7 p.m., Lincoln Trail College

Tuesday, June 20, 2006, 7 p.m., Olney Central College

Tuesday, July 18, 2006, 7 p.m., Wabash Valley College

Tuesday, August 15, 2006, 7 p.m., Frontier Community College

Tuesday, September 19, 2006, 7 p.m., Lincoln Trail College

Tuesday, October 17, 2006, 7 p.m., Olney Central College

Tuesday, November 21, 2006, 7 p.m., Wabash Valley College

*Tuesday, December 12, 2006, 7 p.m., Frontier Community College

*Board meetings in December will be held on the second Tuesday of the month due to Winter

Break.

Board Action:

Mr. Williams made a motion to approve the foregoing resolution for

Regular Meeting dates, times and places. Dr. Rost seconded the motion and on a recorded roll call

vote ordered by the Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: None. The motion

having received 7 yea votes and 0 nay votes, the Chair declared the motion carried.

AGENDA #6 – “Recognition of Visitors & Guests”

–

#6-A. Visitors & Guests: Visitors & guests present were recognized, including the

following:

(1) Recognition of OCC Veterans:

The following Olney Central College students

who are members of the U.S. Armed Forces, were recognized for their recent service in Iraq:

Amanda Jean Ballew, Robinson; Sarah Elizabeth Beauchamp, Sumner; Heather Renee Buzan,

Olney; Adam Dean Henderson, Clay City; Richard Allen Leath, Newton; Jon C. Masters, Flora;

Brandt Elliott Patterson, Olney.

(2) Recognition of ATEA Faculty:

The following IECC faculty members addressed

the Board of Trustees relative to their recent attendance at the American Technical Education

Association National Conference in New Orleans, Louisiana, March 21-23, 2005: Jeff Cutchin,

FCC; Amie Mayhall, OCC; Paul Stouse, LTC/RCC; Dave Wilderman, WVC.

#6-B. IECCEA Representative:

Mr. Dan Tahtinen, President of Illinois Eastern

Community Colleges Education Association, was recognized.

AGENDA #7 – “Public Comment”

– None.

AGENDA #8 – “Reports”

–

#8-A. Report from Trustees:

Mr. Lane and Mr. Koertge reported on their coal mine

visit.

#8-B. Report from Presidents:

Dr. Benson, Dr. Davis, Dr. Dreith, Dr. Heilman

presented informational reports from their colleges.

#8-C. Report from Cabinet:

Mr. George Woods presented an informational report on

Coal Mining Technology/Telecom.

AGENDA #9 – “Policy First Readings (and Possible Approval)”

– None

AGENDA #10– “Policy Second Readings”

– None.

AGENDA #11 – “Staff Recommendations for Approval”

– The following staff

recommendations were presented for approval.

#11-A. Articulation Agreement with McKendree College:

The CEO recommended

approval of a 2 + 2 Program Articulation Agreement for a Bachelor of Business Administration

between Illinois Eastern Community Colleges and McKendree College. This agreement is to

serve as a formal arrangement for those students who complete a degree with one of the Illinois

Eastern Community Colleges to transfer with ease into the McKendree College AiM Program.

The AiM Program (Accelerated Instruction with McKendree) is designed for students whose

local commitments make them unable to attend McKendree College’s Lebanon campus.

Board Action:

Mr. Williams made a motion to approve the Articulation Agreement with

McKendree College as recommended. Dr. Fischer seconded the motion and on a recorded roll call

vote ordered by the Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: None. The motion

having received 7 yea votes and 0 nay votes, the Chair declared the motion carried.

#11-B. Agreement with Division of Rehabilitation Services:

Illinois Eastern

Community Colleges (IECC) currently has an agreement with the Division of Rehabilitation

Services (DRS), located at 1112 South West Street Olney, Illinois, to clarify relationships

between DRS and the four colleges within the IECC system. The agreement clarifies

responsibilities of DRS for funding disability related services and responsibilities of IECC for

funding accommodations for students with disabilities. Intent of the agreement is to ensure that

students with disabilities receive services needed to complete their course of study and can obtain

viable employment for independent living. DRS can provide technical assistance including

physical accessibility surveys, accommodation consultations, and information on computer

assisted real time captioning (CART). This agreement is effective July 1, 2005 and will remain in

effect until June 30, 2006, unless terminated by either party. The CEO recommended approval.

Board Action:

Mrs. Culver made a motion to approve the Agreement with the Division of

Rehabilitation Services as recommended. Dr. Rost seconded the motion and on a recorded roll call

vote ordered by the Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: None. The motion

having received 7 yea votes and 0 nay votes, the Chair declared the motion carried.

#11-C. Activity Fee Allocation:

The Chief Finance Officer presented the following

allocations of student activity fees for FY 2006. The allocation notes what percentage of each

dollar will be turned over to an appropriate self-balancing account in the auxiliary fund. The

CEO recommended approval.

LTC

OCC WVC

Alumni Association 0% 0% 0%

Athletics 30% 30% 30%

Cheerleaders 0% 0% 4%

College Union 7% 0% 14%

Student Testing 3% 3% 0%

Intramurals 0% 1% 0%

Parking Maintenance 0% 6% 0%

Publications 20% 0% 16%

Soc. Cul. Act. Team 0% 8% 0%

Special Events 3% 0% 3%

Student Senate 15% 10% 17%

Special Projects 7% 0% 16%

Natatorium 0% 0% 0%

Student Handbook 0% 6% 0%

Model United Nations 0% 0% 0%

Child Care 0% 19% 0%

Food Services 10% 17% 0%

Sports Facility 5% 0% 0%

Board Action: Dr. Fischer made a motion to approve the FY2006 Activity Fee allocations

as recommended. Mr. Koertge seconded the motion and on a recorded roll call vote ordered by the

Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: None. The motion

having received 7 yea votes and 0 nay votes, the Chair declared the motion carried.

#11-D. Nursing Review Course Fee:

In the Spring of 1999, the Board of Trustees

instituted a policy, at the recommendation of the Dean of Nursing and Applied Health, which

required LPN and RN students to complete a review course so that IECC’s licensure pass rates

would improve. At the time of institution of this policy, the cost of the review course for all

nursing students was approximately $25,000. A new IECC course was developed and all students

were required to be enrolled. The District then sought and received state reimbursement for the

credit hours generated. Initially, this state reimbursement covered the cost of the review course.

However, the course now costs the District more than $40,000 per year, and with the

contemplated increase in the number of nursing students, the course cost will soon reach $60,000

per year. To recoup the cost from the students who benefit from this review course, it is proposed

that beginning with the Summer Session of 2005-2006, nursing students be charged a $50 review

course fee for the courses NUR 1201, 1202, 1203, 1204, 2201, and 2202. This would mean the

student would pay $300 if he/she enrolled in all six courses. If a nursing student had paid these

fees but failed to progress to a level necessary to participate in the review course, then the student

would be given a refund of these review course fees. The CEO recommended approval.

Board Action:

Mrs. Culver made a motion to approve the nursing review course fee as

recommended. Dr. Rost seconded the motion and on a recorded roll call vote ordered by the Chair

the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: None. The motion

having received 7 yea votes and 0 nay votes, the Chair declared the motion carried.

#11-E. Tuition Increase:

The CEO recommended that the tuition rate be raised from its

current $48 to $53 per semester hour, a five dollar per semester hour increase. The proposed

tuition increase is required by the uncertainty of state funding and tuition increases implemented

by other community colleges. This year’s tuition rate barely meets the required threshold amount

for access to equalization funding.

Board Action:

Mr. Williams made a motion to approve the $5 per semester hour increase

in student tuition as recommended. Mr. Koertge seconded the motion and on a recorded roll call

vote ordered by the Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: None. The motion

having received 7 yea votes and 0 nay votes, the Chair declared the motion carried.

#11-F. Department of Corrections FY2006 Contracts:

The Department of

Corrections (DOC) intends to continue its contract with Illinois Eastern Community Colleges for

the provision of occupational programs at Robinson and Lawrence Correctional Centers. The

educational programs at the two institutions are offered by Lincoln Trail College. The contracts

for fiscal year 2006 were reviewed. The CEO recommended approval.

Board Action:

Mr. Williams made a motion to approve the FY2006 Department of

Corrections contracts with IECC as recommended. Miss Wolfe seconded the motion and on a

recorded roll call vote ordered by the Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: None. The motion

having received 7 yea votes and 0 nay votes, the Chair declared the motion carried.

AGENDA #12 – “Bid Committee Report”

–

#12-A. IECC – Computers:

Mr. Browning presented the recommendation of the Bid

Committee to accept the bid of Grace Computers

, Salt Lake City, Utah, for computers for a total

of $19,652.38

, as follows:

Five (5) Desktop Computers 3.0 GHz, $657.46 each: Total $3,287.30.

One (1) Desktop Computer 3.2 GHz, $793.96 each: Total $793.96.

Seven (7) Monitors 17” Flat, $210.94 each: Total $1,476.58.

Nine (9) Notebooks 2.0 GHz, $1,566.06 each: Total $14,094.54.

Total Bid: $19,652.38.

Source of Funds: SEHC Grant, Education Fund, Tech Prep Grant. Department: Nursing

Program, Academic & Student Support Services, OCC Automotive Program.

Recommendation:

The CEO recommended approval of the foregoing recommendation

of the Bid Committee as outlined.

Board Action:

Dr. Fischer made a motion to approve the recommendation of the Bid

Committee for purchase of computers as outlined. Mrs. Culver seconded the motion and on a

recorded roll call vote ordered by the Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: None. The motion

having received 7 yea votes and 0 nay votes, the Chair declared the motion carried.

#12-B. IECC – Projectors:

Mr. Browning presented the recommendation of the Bid

Committee to accept the bids of CompView

, Beaverton, Oregon, and CDW Gov, Vernon Hills,

Illinois, for projectors for a total of $5,746.00

, as follows:

CompView, three (3) Mitsubishi XL8U.3SA Projectors, $1,450.00 each: Total

$4,350.00.

CDW Gov, four (4) Bulbs, $349.00 each: Total $1,396.00.

Total Bid: $5,746.00.

Source of Funds: SEHC Grant, Tech Prep Grant. Department: Nursing Program, OCC

Automotive Program.

Recommendation:

The CEO recommended approval of the foregoing recommendation

of the Bid Committee as outlined.

Board Action: Dr. Fischer made a motion to approve the recommendation of the Bid

Committee for purchase of projectors as outlined. Miss Tiusaba seconded the motion and on a

recorded roll call vote ordered by the Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: None. The motion

having received 7 yea votes and 0 nay votes, the Chair declared the motion carried.

AGENDA #13 – “District Finance”

– The following district financial matters were presented:

#13-A. Financial Reports:

The monthly financial reports were presented, including the

treasurer's report, showing a balance in all funds of $6,109,153.12, as of March 31, 2005.

#13-B. Approval of Financial Obligations:

District financial obligations (Listing of

Board Bills) for April 2005, totaling $688,833.77, were presented for approval.

Board Approval for Payment of Financial Obligations:

Miss Wolfe made a motion to

approve payment of district financial obligations for April 2005, in the amounts listed, and

payments from the revolving fund for March 2005. Dr. Rost seconded the motion and on a

recorded roll call vote ordered by the Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: None. The motion

having received 7 yea votes and 0 nay votes, the Chair declared the motion carried.

AGENDA #14 – “Chief Executive Officer's Report”

– Mr. Bruce presented informational

reports relative to the following topics:

1. Tax Assessment Complaint – Trunkline Gas Company.

2. GED Advisory Council – Jack Davis to be Speaker.

3. Lobby Day – May 3-4, 2005.

4. Trustees Attendance at Graduation 2005.

5. Enrollment Report – District Up 2%.

AGENDA #15 – “Executive Session”

– The Board of Trustees did not hold an executive session

at the April 19, 2005 regular meeting.

AGENDA #16 – “Approval of Executive Session Minutes”

– The following actions were taken

relative to executive session minutes.

#16-A. Written Executive Session Minutes:

The CEO recommended that written

minutes of an executive session held during a regular meeting on Tuesday, March 15, 2005, be

approved and opened to the public record.

Board Action:

Mr. Williams made a motion to approve the written minutes of the

executive session of March 15, 2005, and that these minutes be opened to the public record as

recommended. Mrs. Culver seconded the motion. The Chair asked trustees in favor of the motion

to say “Aye” and those opposed to say “No.” The viva voce (by the voice) vote was taken and

the Chair declared the “Ayes” have it and the motion is adopted.

#16-B. Audio Recording of Executive Session: The CEO recommended that the audio

recording of an executive session of Tuesday, March 15, 2005, be approved and that the Board

Secretary make provisions for its safe keeping, that it be made available only upon the proper order

of a court and a finding by a judge that such audio recording should be released. The audio recording

shall be destroyed 18 months after the date of the meeting if the Board has adopted written minutes

of the executive session in question.

Board Action:

Mr. Williams made a motion to approve the audio recording of the

executive session of March 15, 2005, and that the recording remain closed as recommended. Mrs.

Culver seconded the motion. The Chair asked trustees in favor of the motion to say “Aye” and

those opposed to say “No.” The viva voce (by the voice) vote was taken and the Chair declared

the “Ayes” have it and the motion is adopted.

AGENDA #17 – “Approval of Personnel Report”

– The CEO presented the following

amended Personnel Report and recommended approval.

400.1. Employment of Personnel

A. Faculty

1. Nedra Pershing, Massage Therapy Instructor, effective August 11, 2005.

B. Classified

1. Justin Wiles, Academic Support Specialist, DO, effective April 21, 2005,

contingent upon continued grant funding.

400.2. Leave Requests

A. Faculty

1. Karen Mason, Food Service Technology Instructor, LTC/LCC, Family Medical

Leave, effective April 20, 2005, intermittent with up to 12 weeks of leave. The requested leave is

unpaid with allowance for substitution of paid leave time.

2. Janet Kinkade, Nursing Instructor, OCC (FCC), Family Medical Leave, effective

April 11, 2005, intermittent with up to 12 weeks of leave. The requested leave is unpaid with

allowance for substitution of paid leave time.

B. Classified

1. Kim Wilson, OCC, Family Medical Leave, effective April 11, 2005, with up to 4

weeks of leave. The requested leave is unpaid with allowance for substitution of paid leave time.

400.3. Resignation

A. Classified

1. Brett Gardner, Upward Bound Student Advisor, DO, effective May 31, 2005.

Personnel Report Addendum

400.3. Resignation

A. Faculty

1. Amy Bowler, Food Service Technology Instructor, LTC/RCC, effective April

15, 2005.

Board Action to Amend Personnel Report:

Mr. Williams made a motion to amend the

Personnel Report, to add an addendum containing an addition to Section 400.3, resignation of

Amy Bowler, as recommended. Dr. Rost seconded the motion. The Chair asked trustees in favor

of the motion to say “Aye” and those opposed to say “No.” The viva voce (by the voice) vote

was taken and the Chair declared that the “Ayes” have it and the motion is adopted.

Board Action to Approve Personnel Report:

Miss Wolfe made a motion to approve the

foregoing Personnel Report as amended. Miss Tiusaba seconded the motion and on a recorded roll

call vote ordered by the Chair the following trustees voted yea:

Mrs. Culver, Dr. Fischer, Mr. Koertge, Mr. Lane, Dr. Rost, Mr. Williams, Miss Wolfe.

Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: None. The motion

having received 7 yea votes and 0 nay votes, the Chair declared the motion carried.

AGENDA #18 – “Collective Bargaining”

– None.

AGENDA #19 – “Litigation”

– None.

AGENDA #20 – “Acquisition & Disposition of Property”

– None.

AGENDA #21 – “Other Items”

– None.

AGENDA #22 – “Adjournment”

– Mr. Williams made a motion to temporarily recess this

meeting, with the Board of Trustees to reconvene Wednesday, April 20, 2005, at 10:20 a.m. in the

Stull Auditorium, at Olney Central College, Olney, Illinois, for the purpose of receiving the report of

the Higher Learning Commission visitation team. Dr. Fischer seconded the motion. The Chair

asked trustees in favor of the motion to say “Aye” and those opposed to say “No.” The viva voce (by

the voice) vote was taken. The Chair declared the “Ayes” have it, the motion is adopted, and the

meeting recessed at 8:25 p.m.

Approved: Chairman: ____________________________________

Secretary: _____________________________________

Minutes of a reconvened regular meeting of the Board of Trustees of Illinois Eastern

Community Colleges - Frontier Community College, Lincoln Trail College, Olney Central College,

Wabash Valley College - Community College District No. 529, Counties of Clark, Clay, Crawford,

Cumberland, Edwards, Hamilton, Jasper, Lawrence, Richland, Wabash, Wayne and White, and State

of Illinois, held in the Stull Auditorium, at the Olney Central College, 305 North West Street, Olney,

Illinois, on Wednesday, April 20, 2005

, pursuant to a temporary recess taken at a regular meeting,

Tuesday, April 19, 2005.

Purpose

: This reconvened meeting was held for the purpose of receiving the report of the

North Central Association/Higher Learning Commission Visitation Team, and comments of the

Chairman, Dr. David Devier.

1. Trustees Present:

In the absence of the Chairman, the meeting was called to

order at 10:50 a.m. by Dr. George Andrew Fischer, Vice-Chairman. Present were the following

trustees:

Dr. George Andrew Fischer, Mr. Walter L. Koertge, Dr. Larry Rost, Mr. Kevin C. Williams,

Miss Marilyn J. Wolfe. Also present was Miss Laura Tiusaba Guzman, student trustee. Trustees

absent: Mrs. Brenda K. Culver, Mr. James W. Lane, Jr. There being a quorum present, the Chair

declared the Board of Trustees to be in open, public session for the transaction of business.

Also present

were Mr. Terry L. Bruce, Chief Executive Officer/Chief Operating Officer; Ms.

Renee Smith, Executive Assistant to the CEO. Renee Smith recorded minutes of the meeting.

2. Report of HLC Visitation Team:

The Board of Trustees received the report of

the North Central Association/Higher Learning Commission visitation team and comments of the

Chairman. Following are portions of a news release distributed following the HLC report:

Following an accreditation visit by the eight member Higher Learning Commission

(HLC) team, Dr. David Devier, Chairman, reported that Frontier Community College, Lincoln

Trail College, Olney Central College and Wabash Valley College in the IECC District would be

recommended for re-accreditation for ten years.

Devier stated: “We were warmly welcomed by the colleges in all four communities. The

colleges are important to each community. They are an important part of K-12, business and

industry, and its governmental partners. You are to be applauded for the good you do over the 12

counties in the district and for the value you have added to so many lives.”

The Higher Learning Commission establishes institutional accreditation to provide

quality assurance and institutional and program improvement. The Commission visits institutions

of higher education each ten years and does an in-depth review of the higher education

institution’s programs, quality and consistency.

IECC and its four colleges were last reviewed and approved for accreditation in February

of 1995, with a focus visit in 2000 for Olney Central College. The current visit focused on the

five criteria established by the Commission: Mission and Integrity; Preparation for the Future;

Student Learning and Effective Teaching; Acquisition, Discovery, and Application of

Knowledge; Engagement and Services.

In extensive comments Dr. Devier stated: “You are doing a great job, a wonderful job, in

addressing the mission of the colleges. You are on strong financial footing. Your financial

reports are flawless. Your Technology Plan, your Resource Allocation Plan and your Career and

Technology Plans are outstanding. Your faculty is committed to effective teaching. You allocate

money for faculty development and college courses are aligned with state-wide articulation

efforts. Your colleges serve their constituents well and they went above and beyond on

community use of college facilities for many social and cultural events.”

Devier concluded by commenting on the progress of the four college system since the

study ten years ago in 1995. “The progress over the past ten years has been remarkable. There is

strong evidence of the maturing and understanding of the role of the Board of Trustees, and there

has been development of good leadership.”

The eight member team, while recommending accreditation for ten years, also asked the

district to prepare a report, due in three years, on assessment of students and adult learners. The

team also asked that the district consider whether the high workloads of faculty inhibited faculty

involvement in other aspects of college operations.

The visitation team has made its recommendation. The work of the team will be

evaluated, and if found to be accurate, the Higher Learning Commission will approve the

recommendation and approve accreditation until 2015.

3. No Business Transacted:

No formal business was transacted by the Board of

Trustees.

4. Adjournment:

Following the report of the HLC visiting team, Miss Wolfe

made a motion to adjourn. Mr. Koertge seconded the motion. The Chair asked trustees in favor of

the motion to say “Aye” and those opposed to say “No.” The viva voce (by the voice) vote was

taken. The Chair declared the “Ayes” have it, the motion is adopted, and the meeting adjourned at

11:30 a.m.

Approved: Chairman: ____________________________________

Secretary: _____________________________________

Agenda Item #1

Call to Order & Roll Call

Agenda Item #2

Disposition of Minutes

Agenda Item #3

Recognition of Visitors and Guests

A. Visitors and Guests

B. IECEA Representatives

Agenda Item #4

Public Comment

Agenda Item #5

Reports

A. Trustees

B. Presidents

C. Cabinet

Coal Mining Technology/Telecom

Agenda Item #6

Policy First Reading (and Possible Approval)

Agenda Item #7

Policy Second Reading

Agenda Item #8

Staff Recommendations for Approval

Agenda Item #8A

2005 Annual Report on Institutional Effectiveness

Agenda Item #8A

MEMORANDUM

TO: Board of Trustees

FROM: Terry L. Bruce

DATE: May 17, 2005

RE: Annual Report on Institutional Effectiveness

The 2005 Annual Report on Institutional Effectiveness describes the District’s

institutional assessment in meeting its stated mission and purposes. The assessment data

is used to identify curricular and support services modifications that will increase student

success.

The Annual Report on Institutional Effectiveness has been distributed to Board

members under separate cover by mail. Mr. Chairman, I recommend approval of the

2005 Annual Report on Institutional Effectiveness.

TLB/rs

Agenda Item #8B

Joint Agreement Between IECC and Kaskaskia College

Agenda Item #8B

MEMORANDUM

TO: Board of Trustees

FROM: Terry L. Bruce

DATE: May 17, 2005

RE: Joint Agreement with Kaskaskia College

Below is the Joint Agreement between Illinois Eastern Community Colleges and

Kaskaskia College. There are no changes or updates to this agreement from last year.

Illinois Eastern Community College District #529, agrees to accept students

from KASKASKIA COLLEGE, District #501, in the following programs:

Coal Mining Technology AAS/Certificate

Diesel Equipment Technology AAS

Industrial Manufacturing Technology AAS

Machine Shop Technology AAS/Certificate

Radio-TV Broadcasting AAS

Telecommunications Technology AAS/Certificate

Kaskaskia College, District #501, agrees to accept students from ILLINOIS

EASTERN COMMUNITY COLLEGE District #529, (Frontier

Community College, Lincoln Trail College, Olney Central College, and Wabash

Valley College), in the following programs:

Basic Carpentry Certificate

Dental Assisting Certificate

Diagnostic Medical Sonography Certificate

Nail Technology Certificate

Physical Therapist Assistant AAS

Respiratory Therapy AAS

I recommend the Board’s approval of this agreement.

TLB/rs

Attachment

JOINT AGREEMENT PROGRAM WITH KASKASKIA COLLEGE

ILLINOIS EASTERN COMMUNITY COLLEGE

District #529

Illinois Eastern Community College District #529, agrees to accept students

from KASKASKIA COLLEGE, District #501, in the following programs:

Coal Mining Technology AAS/Certificate

Diesel Equipment Technology AAS

Industrial Manufacturing Technology AAS

Machine Shop Technology AAS/Certificate

Radio-TV Broadcasting AAS

Telecommunications Technology AAS/Certificate

Kaskaskia College, District #501, agrees to accept students from ILLINOIS

EASTERN COMMUNITY COLLEGE District #529, (Frontier

Community College, Lincoln Trail College, Olney Central College, and Wabash

Valley College), in the following programs:

Basic Carpentry Certificate

Dental Assisting Certificate

Diagnostic Medical Sonography Certificate

Nail Technology Certificate

Physical Therapist Assistant AAS

Respiratory Therapy AAS

COOPERATIVE AGREEMENT

The Joint Agreement between Kaskaskia College and Illinois Eastern Community

College District #529 is hereby extended for a one-year period beginning July 1,

2005.

Kaskaskia College

Chairman of the Board of Trustees President

Date Date

Illinois Eastern Community College District #529

Chairman of the Board of Trustees President

Date Date

Agenda Item #8C

Joint Agreement between IECC and Stover Institute

Agenda Item #8C

MEMORANDUM

TO: Board of Trustees

FROM: Terry L. Bruce

DATE: May 17, 2005

RE: Joint Agreement between IECC and Stover Institute

Olney Central College has an opportunity to develop a Phlebotomy Program

utilizing the professional services of the Stover Institute for Medical Professionals.

Under a proposed agreement, Stover would provide instructors, coordinate course

offerings, provide appropriate certificates of insurance, provide marketing support for the

program, and provide placement services for graduates.

IECC would evaluate Stover instructors and have overall responsibility for

program evaluation.

The District would reimburse Stover for an amount based upon the state credit

hour reimbursement for health occupational and vocational courses.

The program may be terminated by either Stover or the District.

I ask the Board’s approval of this contract with Stover Institute for Medical

Professionals.

TLB/rs

Attachment

ILLINOIS EASTERN COMMUNITY COLLEGES, DISTRICT #529

OLNEY CENTRAL COLLEGE

PHLEBOTOMY PROGRAM

CONTRACT AGREEMENT FOR SERVICES

THIS AGREEMENT made and entered into this 1

day of July, 2005, by and between

ILLINOIS EASTERN COMMUNITY COLLEGES, DISTRICT #529: OLNEY CENTRAL

COLLEGE (hereinafter referred to as DISTRICT #529), for its Phlebotomy Program and Stover

Institute for Medical Professionals, Marshall, Illinois (hereinafter referred to as STOVER).

WITNESSETH THAT:

WHEREAS, DISTRICT #529 desires to make use of STOVER’S instructional resources

by students of the Phlebotomy Program for the DISTRICT, and

WHEREAS, STOVER desires to make use of DISTRICT #529 facilities to offer

instruction in Phlebotomy to students within the service area of DISTRICT #529.

NOW, THEREFORE, for consideration of the mutual covenants and acts to be kept and

performed by the parties hereto, the parties do herewith agree as follows:

1. STOVER will provide an instructor DISTRICT #529 deems qualified to teach

DISTRICT #529 courses in Phlebotomy.

2. STOVER will coordinate their schedule of Phlebotomy Program course offerings

with DISTRICT #529.

3. DISTRICT #529 will evaluate STOVER instructor and provide appropriate

reports to STOVER.

4. STOVER instructor(s) will not be a part of the Illinois Eastern Community

Colleges Education Association bargaining unit.

5. Each STOVER instructor will not be assigned to teach more than 11.5 credit load

hours each of the fall and spring semesters.

6. DISTRICT #529 will reimburse STOVER an amount equal to the current Fiscal

Year ICCB Credit Hour Grant reimbursement for Health Occupational &

Vocational courses. (For Fiscal Year 2006, it is projected that the ICCB

reimbursement will be $89.43 per semester hour of credit per student.) Payment

to STOVER shall be made within sixty (60) days of the end of each DISTRICT

#529 academic term.

7. DISTRICT #529 will endeavor to enroll a minimum of ten (10) students per

course.

8. STOVER will provide appropriate certificate of insurance covering any potential

liability for the STOVER instructor while teaching courses for DISTRICT #529.

9. STOVER will provide marketing support to DISTRICT #529.

10. STOVER will endeavor to provide placement services for Phlebotomy

Technician students upon completion of courses, externship, and successfully

passing the National Center for Competency Testing Certified Phlebotomy

Technician (CPT) examination.

11. STOVER will assist DISTRICT in securing adequate externship sites for the

Phlebotomy Technician students.

12. An annual review may be requested in May by either party. A review shall be

made every three years. Either party hereto may terminate this agreement,

provided DISTRICT #529 determines all currently enrolled students have

adequate time to complete graduation requirements. Upon request for

termination by either party, no new students shall be enrolled.

13. This Agreement supersedes all previous contracts or agreements between the

parties with respect to the subject matter hereof and constitutes the entire

agreement between the parties.

IN WITNESS WHEREOF, the undersigned signatures have caused this instrument to be

executed by its duly authorized officials the 1

day of July, 2005.

STOVER INSTITUTE FOR MEDICAL ILLINOIS EASTERN COMMUNITY

PROFESSIONALS COLLEGE DISTRICT #529, OLNEY

CENTRAL COLLEGE

__________________________ ______________________________

CEO, Stover Institute for Medical Chairman, IECC Board of Trustees

Professionals

________________________________

CEO, Illinois Eastern Community

Colleges

________________________________

President, Olney Central College

Agenda Item #8D

Nursing Course Review Fee

Agenda Item #8D

MEMORANDUM

TO: Board of Trustees

FROM: Terry L. Bruce

DATE: May 17, 2005

RE: Nursing Review Course Fee

At the Board meeting held on April 20, the Board changed the fee structure for

the nursing review courses. The memo to the Board, upon which the Board took official

action, indicated that a refund would be given to any student who failed to make normal

progress in the nursing curriculum. That statement was incorrect.

The memo should have stated that a refund of review course fees would be

returned to students in the same manner as refunds are given on tuition. I regret the error.

I would ask that the Board take action to clarify the refund policy on nursing

review course fees and move that such refunds will be provided only pursuant to existing

refund policy on tuition.

TLB/rs

Agenda Item #8E

City of Robinson Tax Abatement Resolution

Agenda Item #8E

MEMORANDUM

TO: Board of Trustees

FROM: Terry L. Bruce

DATE: May 17, 2005

RE: City of Robinson Tax Abatement Resolution

Each year the Robinson City Council asks that the Illinois Eastern Community

Colleges’ Board of Trustees approve a resolution continuing the tax abatement on real

property located within the Robinson Enterprise Zone.

The abatement only relates to new improvements and the improvement project

must be located within the District, and the abatement cannot exceed the amount

attributable to the improvements, and is only allowed for commercial and industrial

property.

I ask approval of this resolution.

TLB/rs

Attachment

TAX ABATEMENT RESOLUTION

The Board of Trustees of Illinois Eastern Community College District #529, does hereby

adopt this resolution as follows:

The County Clerk of Crawford County, Illinois, is hereby directed to abate ad valorem taxes

imposed upon real property located within the Robinson Enterprise Zone as the result of an

Enterprise Zone Ordinance adopted by the City Council of the City of Robinson, Crawford County,

Illinois on April 12, 2005, as Ordinance Number 2005-O-06, upon which new improvements shall be

renovated or rehabilitated, subject to the following conditions:

a) no abatement shall be applicable to any such improvement project located within the

boundaries of a Tax Increment Redevelopment Project District;

b) any abatement of taxes on any parcel shall not exceed the amount attributable to the

construction of the improvements and the renovation or rehabilitation of existing

improvements in such parcel;

c) such abatement shall be allowed only for non-residential, commercial and industrial

property located within the zone are;

d) such abatement of taxes on any parcel shall be for, and only for, the taxes attributable to an

increased assessed valuation of the parcel for the taxing period immediately preceding the

issuance of a building permit for the qualified construction and renovation or rehabilitation;

e) such abatement shall be at the rate of 100 percent of the taxes for a period of five years,

beginning with the first year in which the improvements are fully assessed. Such is limited

to the term of the Robinson Enterprise Zone.

Upon roll call vote the following Board members voted aye.

Upon roll call vote the following Board members voted nay.

Passed and approved by the Board of Trustees of Illinois Eastern Community College District #529,

at its regular Board meeting held on May 17, 2005, at the Frontier Community College Office in

Fairfield, Illinois.

ILLINOIS EASTERN COMMUNITY

COLLEGE DISTRICT #529

BY;_____________________________________

JAMES LANE, JR.

CHAIRMAN OF THE BOARD

ATTEST:

___________________________________

HARRY J. HILLIS, JR., SECRETARY

Agenda Item #8F

HIPPA Agreement Addendum with Fairfield Memorial Hospital

Agenda Item #8F

MEMORANDUM

TO: Board of Trustees

FROM: Terry L. Bruce

DATE: May 17, 2005

RE: HIPAA Agreement Addendum with Fairfield Memorial Hospital

I request approval of the Health Insurance Portability and Accountability Act

(HIPAA) Addendum Agreement between Illinois Eastern Community Colleges and

Fairfield Memorial Hospital in Fairfield, Illinois. The agreement is attached.

TLB/rs

Attachment

ADDENDUM TO THE BUSINESS ASSOCIATE CONTRACT

This Addendum modifies the Business Associate Agreement, as amended, by and between

Fairfield Memorial Hospital/Way-Fair (“Provider”) and IECC/OCC ADN Program, Frontier

Community College site (“Business Associate”).

The provisions of this Addendum shall become effective upon final signature of both parties.

When properly executed below this Addendum shall be added to the above named Agreement.

4.A. Safeguards. BUSINESS ASSOCIATE shall use appropriate safeguards to

prevent use or disclosure of protected health information other than as permitted

or required by this Contract or as required by law. BUSINESS ASSOCIATE

shall implement “administrative, physical safeguards” to protect electronic

confidential information and must require subcontractors to implement

“reasonable and appropriate” safeguards to protect electronic confidential

information as outlined in Centers for Medicare Services (CMS) Rules and

Regulations 45 CFR Parts 160, 162, and 164 Health Insurance Reform: Security

Standards.

Except as herein above provided, no other change, amendment or modification of the Agreement

is hereby intended or implied.

PROVIDER BUSINESS ASSOCIATE

_________________________________ _______________________________

Dana Shantel Taylor, Privacy Officer Signature

Fairfield Memorial Hospital

303 NW 11

Street James Lane, Chairman Board of Trustees

Fairfield, IL 62837 Typed Name

________________________________ ________________________________

Katherine J. Bunting, Ph.D. RN/MSN Name of Organization

Chief Nurse Executive/Co-Administrator

Fairfield Memorial Hospital ________________________________

303 NW 11

Street Address

Fairfield, IL 62837

________________________________

Address

________________________________

Date

________________________________

President, Olney Central College

________________________________

Date

Agenda Item #8G

Board Authorization to District Treasurer

Agenda Item #8G

MEMORANDUM

TO: Board of Trustees

FROM: Terry L. Bruce

DATE: May 17, 2005

RE: Board Authorization to District Treasurer

First Financial Bank of Robinson, Illinois has asked the Board of Trustees to

approve a resolution granting the District’s Treasurer, Marilyn Grove, the power to open

accounts and withdraw and transfer accounts on deposit with First Financial.

Such authorization has been granted to the Treasurer in the past, but First

Financial has been acquired by a different banking network and wishes the corporate

authority of the IECC Board to be reaffirmed by this new resolution.

In all other regards, this is the same power that our Treasurer currently has with

banks throughout the District. A copy of the resolution will be presented at the Board

meeting.

I ask the Board’s approval of a resolution giving the District Treasurer the powers

as outlined above.

TLB/rs

Agenda Item #8H

Affiliation Agreement with Crawford Memorial Hospital

Agenda Item #8H

MEMORANDUM

TO: Board of Trustees

FROM: Terry L. Bruce

DATE: May 17, 2005

RE: Affiliation Agreement with Crawford Memorial Hospital

An affiliation agreement between Illinois Eastern Community Colleges and

Crawford Memorial Hosptal will be presented to the Board at Tuesday night’s meeting.

This is a standard agreement that we maintain with area health care facilities. The

agreement is not available in electronic format for inclusion in the Board agenda mailing.

A paper copy will be available for your review at the meeting.

TLB/rs

Agenda Item #9

Bid Committee Report

Agenda Item #10

District Finance

A. Financial Report

B. Approval of Financial Obligations

TREASURER'S REPORT April 30, 2005

FUND BALANCE

Educational $2,479,564.35

Operations & Maintenance $428,726.12

Operations & Maintenance (Restricted) $233,368.23

Bond & Interest $51,229.07

Auxiliary $471,792.31

Restricted Purposes ($8,182.71)

Working Cash $4,390.67

Trust & Agency $81,364.76

Audit $15,157.41

Liability, Protection & Settlement $148,696.84

TOTAL ALL FUNDS $3,906,107.05

Respectfully submitted,

Marilyn Grove, Treasurer

ILLINOIS EASTERN COMMUNITY COLLEGES

DISTRICT #529

ALL FUNDS

YEAR-TO-DATE

REVENUES:

LOCAL GOVT SOURCES 4,631,340

STATE GOVT SOURCES 10,250,470

STUDENT TUITION & FEES 10,674,965

SALES & SERVICE FEES 2,457,599

FACILITIES REVENUE 29,364

INVESTMENT REVENUE 128,563

OTHER REVENUES 81,344

TOTAL REVENUES: 28,253,645

EXPENDITURES:

INSTRUCTION 8,774,182

ACADEMIC SUPPORT 381,890

STUDENT SERVICES 1,025,418

PUBLIC SERV/CONT ED 76,107

OPER & MAINT PLANT 2,125,849

INSTITUTIONAL SUPPORT 6,442,590

SCH/STUDENT GRNT/WAIVERS 4,067,638

AUXILIARY SERVICES 3,313,683

TOTAL EXPENDITURES: 26,207,357

TRANSFERS AMONG FUNDS:

INTERFUND TRANSFERS 0

TOTAL TRANSFERS AMONG FUNDS: 0

NET INCREASE/DECREASE IN NET ASSETS 2,046,288

ILLINOIS EASTERN COMMUNITY COLLEGES

Combined Statement of Revenues, Expenses,

and Changes in Net Assets

AS OF April 30, 2005

ILLINOIS EASTERN COMMUNITY COLLEGES

Combined Balance Sheet - All Funds

April 30, 2005

ALL FUNDS

Fiscal

Year

2005

ASSETS:

CASH 3,906,107

IMPREST FUND 21,500

CHECK CLEARING 2,000

INVESTMENTS 8,155,000

RECEIVABLES 2,534,906

ACCRUED REVENUE -

INTERFUND RECEIVABLES -

INVENTORY 459,225

OTHER ASSETS 429,772

TOTAL ASSETS AND OTHER DEBITS: 15,508,510

LIABILITIES:

PAYROLL DEDUCTIONS PAYABLE 4,109

ACCOUNTS PAYABLE 1,412

ACCRUED EXPENSES -

INTERFUND PAYABLES 139,950

DEFERRED REVENUE -

OTHER LIABILITIES 822,259

TOTAL LIABILITIES: 967,730

EQUITY AND OTHER CREDITS:

INVESTMENT IN PLANT 1,472,541

PR YR BDGTED CHANGE TO FUND BALANCE 121,030

FUND BALANCES:

FUND BALANCE 10,256,363

RESERVE FOR ENCUMBRANCES 2,690,846

TOTAL EQUITY AND OTHER CREDITS 14,540,780

TOTAL LIABILITIES, EQUITY, AND OTHER CREDITS 15,508,510

College Category

Annual

Budget

pent Thru

April % of Bdgt

Annual

Budget

pent Thru

April % of Bdgt

Annual

Budget

pent Thru

April % of Bdgt % of Year

Frontier Bills $1,494,476 $1,394,137 $1,483,537

Payroll 1,551,211 1,569,766 1,704,179

Totals $3,338,586 3,045,687 91% $3,517,920 2,963,903 84% $3,614,748 3,187,716 88% 83%

Lincoln Trail Bills 986,801 1,037,627 1,112,528

Payroll 1,923,463 1,923,011 2,011,611

Totals 3,415,527 2,910,264 85% 3,539,299 2,960,638 84% 3,610,776 3,124,139 87% 83%

Olney Central Bills 1,527,477 1,607,899 1,573,614

Payroll 3,053,282 3,122,201 3,353,425

Totals 5,197,559 4,580,759 88% 5,450,839 4,730,100 87% 5,511,199 4,927,039 89% 83%

Wabash Valley Bills 1,379,709 1,383,934 1,518,701

Payroll 2,354,587 2,436,415 2,572,007

Totals 4,013,571 3,734,296 93% 4,260,975 3,820,349 90% 4,394,989 4,090,708 93% 83%

Workforce Educ. Bills 1,000,778 1,134,366 1,342,041

Payroll 897,413 937,427 942,593

Totals 2,129,290 1,898,191 89% 2,627,781 2,071,793 79% 2,791,185 2,284,634 82% 83%

District Office Bills 241,443 192,563 202,967

Payroll 720,826 720,081 730,309

Totals 1,252,323 962,269 77% 1,169,354 912,644 78% 1,217,781 933,276 77% 83%

District Wide Bills 1,443,738 1,431,103 1,381,783

Payroll 457,005 514,910 519,447

Totals 3,586,335 1,900,743 53% 3,206,924 1,946,013 61% 3,283,135 1,901,230 58% 83%

O & M Bills

Payroll

Totals

$22,933,191 $19,032,209 83% $23,773,092 $19,405,440 82% $24,423,813 $20,448,742 84% 83%

Excludes DOC

GRAND TOTALS

ILLINOIS EASTERN COMMUNITY COLLEGES

OPERATING FUNDS

COMPARISON REPORT FY03-05

FISCAL YEAR 2003 FISCAL YEAR 2004 FISCAL YEAR 2005

$4,109,874

$209,028

$841,902

$251,368

$152,846

$1,139,901

$582,714

$1,327,538

$11,833,571

2,0

0,0

4,0

00,0

$8,000,0

Other (20.10%)

Capital Outlay (1.02%)

Utilities (4.12%)

Fixed Charges (1.23%)

Travel & Staff Dev. (.75%)

Materials (5.57%)

Contractual Services (2.85%)

Employee Benefits (6.49%)

Salaries (57.87%)

Illinois Eastern Community Colleges

FY2005

Operating Funds

Illinois Eastern Community Colleges Dist. #529

As of April 30, 2005 - $20,448,742

Agenda Item #11

Chief Executive Officer’s Report

Agenda Item #12

Executive Session

Agenda Item #13

Approval of Executive Session Minutes

A. Written Executive Session Minutes

B. Audio Executive Session Minutes

Agenda Item #14

Approval of Personnel Report

Agenda Item #14

MEMORANDUM

TO: Board of Trustees

FROM: Terry L. Bruce

DATE: May 12, 2005

RE: Personnel Report

Mr. Chairman, I recommend that the Board of Trustees approve the attached

Personnel Report. Additional information for items 400.1., 400.2., and 400.3. will be

mailed under separate cover.

INDEX

400.1 Employment of Personnel

400.2 Resignations

400.3 Retirement

400. PERSONNEL REPORT

400.1. Employment of Personnel

A. Faculty

1. Richard A. Kribs IV, Math Instructor

2. Brian Wick, Automotive Service Technology/Collision Repair Instructor

B. Classified

1. Lindsay Willis, Upward Bound Student Advisor, DO

400.2. Resignation

A. Professional/Non-Faculty

1. Tim Emmons, Building Superintendent, LTC, effective May 6, 2005

400.3. Retirement

A. Faculty

1. Jerry Bayne, Journalism Instructor/Coordinator of Community Services,

WVC, effective May 31, 2005.

Agenda Item #15

Collective Bargaining

Agenda Item #16

Litigation

Agenda Item #17

Acquisition and Disposition of Property

Agenda Item #18

Other Items

Agenda Item #19

Adjournment

Estimated

Bud

Science Buildin

Roof

lacement WVC

$325,200

GRAND TOTAL $325,200

Board

App

roval

Materials

Begin

Construction

30%

Com

leted

60%

Com

leted

80%

Com

leted

100%

Com

leted

Partial

cce

ted

Fully

cce

ted

4/30/200

TENTATIVE

Protection, Health, Safety and ADA

Projects Schedule

Phase VII