18
AUDITS
Recertification applications submitted to the National Registry are randomly selected by computer
for audit. If an individual’s application is chosen at random, the individual must provide
documentation for all courses listed on the recertification application before their current
expiration date. If audited during the reinstatement period, individuals have until May 31 (EMT,
AEMT, Paramedic) or Nov 30 (EMR) of the current expiration year to provide documentation.
Starting April 1, 2023, education cannot be swapped for new education dated after the initial
submission date.
In place of submitting proof of education, an individual may take and successfully pass the
Recertication by Examination (RBE) one time before their current expiration date. If selected for
audit during the reinstatement period, the individual must submit proof of education.
From the Accepted Education and Documentation Policy:
Accepted proof of documentation must be one of the following:
+ Certificates of course completion
+ Copies of standardized course cards and certificates of completion will be accepted for
courses listed on the National Registry Standardized Course Guide.
+ A roster that includes all data elements on the training organization’s letterhead and includes
the Training Officer’s signature.
+ Data imported directly in the National Registry transcript from an approved, trusted source for
continuing education.
+ Official transcript from an accredited school, university, or state-approved EMS program.
+ Downloaded report of completed education through an educational provider or platform that
contains the name and signature of the verifying Training Officer or downloaded from the
source directly–not a written letter of completion.
Proof of education must include the following information for all education
dated on or after April 1, 2023:
+ Name of individual
+ Date of course completion
+ Number of credits/hours/or continuing education units awarded
+ Scope (course topic, course name, or description)
+ Name of certificate issuer (training provider name)
+ Name of course issuer/approver (education accepted or approved by CAPCE, State EMS
Office, Academic Institution, by National Registry Policy)
Applications selected for random audit can have the application returned for correction. The
denied education can be replaced with any courses completed between the start of the individual’s
recertification cycle and the date of the original application submission. If education cannot be
swapped, the individual may take the Recertification by Examination (RBE). It is up to the individual
state EMS oce if a State License Only (SLO) individual can use Recertication by Examination
(RBE) to satisfy audit requirements.