Microsoft Word - Complete Format Guidelines 6 2012.docx

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Dissertation and Thesis

FORMAT GUIDELINES

TABLE OF CONTENTS

I. REMINDER ...................................................................................................................... 1

Approval for Research Involving Human or Animal Subjects ............................................... 1

II. GENERAL INFORMATION ............................................................................................. 1

Graduate School Requirements ....................................................................................... 1

Publication ....................................................................................................................... 2

Copyright ......................................................................................................................... 2

Abstract ........................................................................................................................... 2

III. MANUSCRIPT FORMAT ................................................................................................ 3

Margins ............................................................................................................................ 3

Spacing............................................................................................................................ 3

Pagination ........................................................................................................................ 3

Order of Parts .................................................................................................................. 4

Title Page ........................................................................................................................ 4

Dedication, Acknowledgments, Preface or Foreword ....................................................... 4

Table of Contents ............................................................................................................ 4

List of Tables, Figures, or Illustrations .............................................................................. 5

Inclusion of Publications in the Dissertation ..................................................................... 5

IV. DEPARTMENTAL STYLE PREFERENCES .................................................................. 6

V. FORMAT CHECKLIST .................................................................................................... 8

VI. HOW TO: SECTION BREAKS AND PAGINATION ........................................................ 9

VII. SAMPLE PAGES ........................................................................................................ 14

I. REMINDER

Approval for Research Involving Human or Animal Subjects

The following has been taken from the informational brochure of the Human and Animal

Investigation Committee of Wayne State University.

Federal regulations require that all research involving human or animal subjects must be

reviewed and approved by an Institutional Review Board (IRB). For Wayne State Faculty and/or

students working in University facilities and DRH-UHC, the Human Investigation Committee

(HIC) and the Animal Investigation Committee (AIC) are the approved IRB’s. Because

Children's Hospital of Michigan and Henry Ford Hospital have independent IRB's, faculty and/or

students working in those facilities must submit research proposals to the committee at the

appropriate institution for review and approval, prior to approval of the dissertation outline and

prospectus.

II. GENERAL INFORMATION

Graduate School Requirements

The Graduate School is responsible for monitoring requirements necessary for the processing

of theses and dissertations. Theses and dissertations written in past years and now in the library

were not necessarily prepared according to these specifications and should not be used as

standards for manuscript preparation. If you have any questions, please call the The Graduate

School at (313) 577-2170.

The style to be followed for footnotes, bibliographies, tables, chapter headings, etc. is the

responsibility of the student's major department. It is the thesis/dissertation advisor's

responsibility to see that the manuscripts are edited for spelling, grammar, organization, stylistic

consistency, correct sequence of pages, and agreement between the table of contents and the

contents of the manuscript. A list of departmental style preferences is listed on pages 6 and 7.

The specifications of Wayne State University for thesis/dissertation preparation in this

guidebook are primary requirements and take precedence over all styles and other guidelines

for margins, spacing, pagination, order of parts, etc.

Publication

Prior to the conferral of the degree, candidates may find it desirable or expedient to publish

certain findings, which later will be incorporated in the thesis or dissertation. In this case,

appropriate acknowledgment of the earlier publication must be included in the manuscript.

Students are required to have the dissertation/thesis published so that the manuscripts are

available to the entire academic community.

A candidate may initiate an application for copyright by 1) signing the relevant section of the

Publishing Agreement Form, 2) paying the required fee, and 3) including a copyright notice as

the first of the preliminary pages of the manuscript. This page is not numbered or included in

the numbering sequence and it should be centered vertically on the page.

If previously copyrighted material is included in the dissertation, the student is required to obtain

written permission from the author or the publisher and attach the written permission to the

Publishing Agreement Form.

Abstract

The abstract is a succinct account of the thesis or dissertation containing a statement of the

problem, procedure or method, and conclusion. The following is an excerpt on Abstract

Guidelines taken from the ProQuest website:

“We no longer have a word limit on your abstract…However, we continue to

publish print indices that include citations and abstracts of all dissertations and

theses published by ProQuest/UMI. These print indices require word limits of

350 words for doctoral dissertations and 150 words for master’s theses.

Additionally, our print indices allow only text to be included in the abstract. In

the editorial process for these print publications, we will simply truncate your

abstract if it exceeds these word limits and remove any non-text content. You

may wish to limit the length of your abstract if this concerns you. The abstract

as you submit it will NOT be altered in your published manuscript.”

III. MANUSCRIPT FORMAT

• All text should be double-spaced and justified. Long quotations and footnotes should be

single-spaced (if they are 4 lines [or according to your specific format: MLA, APA, etc.] or

more in length).

Margins

The following margins are designed to facilitate ProQuest requirements for the required

publishing and optional binding: 1 to 1 ¼ for all margins (top, bottom, left and right). The bottom

margin may be wider if illustrations or tables bigger than half the page cannot be placed with the

text and have to be placed on a separate page, or if section headings would otherwise be left

standing alone (section headings should remain with the paragraph to which they refer). The

text must also be justified.

Spacing

All preliminary pages, the body of text, and the references should be double spaced. The text

should be justified, indent to show new paragraphs. Quotations 4 lines (or according to your

specific format: MLA, APA, etc) or less should be double-spaced; quotations exceeding four

lines should be single-spaced. Captions/legends for tables and figures should be single-

spaced.

Pagination

Preliminary pages: Copyright page (if included) is not numbered. The dedication,

acknowledgments, preface, table of contents, and lists of tables and/or figures are numbered

consecutively in lower case Roman numerals at the bottom center of each page, starting with

"ii".

Text: Use Arabic numbers beginning with "1" on the first page of the text and continuing

throughout the manuscript, including the appendices, reference material, abstract, and

autobiographical statement. The page numbers should be on the top center of the page

throughout the text, and they should be within the top margin, approximately ½ inch to ¾ inch

form the top edge of the paper. (The text should be no more than 1 ¼ inches from the edge of

the paper and the page numbers should be within the margin.)

Order of Parts

The thesis or dissertation manuscript falls into three main parts of division: the preliminary

pages, the text, and the reference materials. Parts of some of these sections are optional, but

the order, regardless of what parts may be left out, is as follows:

• Title page

• Copyright page (optional)

• Dedication, Acknowledgments, Preface or Foreword (if appropriate)

• Table of Contents

• List of Tables (if appropriate)

• List of Figures, Maps, Charts, Diagrams, and Schemes (if appropriate)

• Text, including the introduction and all chapters

• Appendix (if appropriate)

• Bibliography or References (required)

• Abstract (required)

• Autobiographical Statement (required)

Please view the sample pages at the end of this document.

Title Page

Title of the manuscript must be all in capital letters and single-spaced. The author's name, also

all in capital letters, must be identical on the Title Page, Copyright Page (if applicable), and the

Abstract. The area of specialization may be shown in parentheses following the major (in mixed

case) where such breakdowns exist:

e.g. MAJOR: PSYCHOLOGY (Clinical)

Dedication, Acknowledgments, Preface or Foreword

These sections are optional and, if included, should appear on separate pages in the order

shown. The dedication, as the name suggests, is a personal dedication of one's work. The

acknowledgments are brief notes of appreciation for assistance given to the candidate in the

research and preparation of the thesis or dissertation. A preface or foreword may contain the

author's statement of the purpose of the study or special notes to the reader.

Table of Contents

Each thesis or dissertation must have a table of contents which shows the principal divisions of

the work and the page numbers on which they are found. List all of the preliminary pages

included except for the title, copyright, and table of contents pages. In cases where there are

two or more appendices, list each appendix and its content. The table of contents must also list

reference, abstract, and autobiographical statement pages and the page numbers on which they

are found at the 1 - 1 ¼ inch right margin.

List of Tables, Figures, or Illustrations

When tables, figures, or charts have been placed in the body of the manuscript (not in the

appendix), separate lists must be included and should follow the table of contents page in the

order indicated. Each entry on the list should carry the same caption or title as is shown on the

corresponding figure in the text and show the pages on which they may be found at the 1 - 1 ¼

inch right margin.

Inclusion of Publications in the Dissertation

In those instances when doctoral students have published work in discipline appropriate

refereed journals and when the student's doctoral committee approves, these published

materials may be incorporated into the dissertation. For papers included in the dissertation, the

Ph.D. candidate must be the principal author or have made the major contribution to the

published work. In cases of co-authored papers, the text of the dissertation, most likely in the

summary and conclusions, must make clear to the reader the original contributions of the

author. In addition, when a paper is co-authored by those in addition to the Ph.D. candidate and

the advisor, we recommend that approval be given by the other authors for inclusion of the

published materials.

Students must reformat a published article for incorporation within the body of the dissertation.

In all instances the remaining sections of the dissertation (e.g., abstract, introduction, and

conclusion) should conform to the structure of the format requirements outlined earlier.

Additionally, these sections should reference the published materials when appropriate but may

be less detailed than those dissertations that do not incorporate published materials. Students

should be advised that incorporation of material published elsewhere require copyright

permission from the copyright holder.

IV. DEPARTMENTAL STYLE PREFERENCES

College of Education Turabian and American Psychological Association

College of Engineering

Biomedical Journal of Biomechanics

Chemical & Materials Sci. No specific style preference

Civil & Environmental American Society of Civil Engineers

Computer Science Journal of the Association of Computing Machinery

Electrical & Computer I.E.E.E. Style Manual

Industrial No specific style preference

Mechanical American Society of Mechanical Engineers

College of Fine, Performing, & Comm. Arts

Art and Art History No specific style preference

Communication American Psychological Association and Modern

Language Association

Theatre Modern Language Association Handbook

College of Liberal Arts and Sciences

Audiology and Speech

Language Pathology American Psychological Association

Anthropology American Anthropological Association

Biological Sciences Journal style of specific field

Chemistry Handbook for Authors, American Chemical Society, 1978

Classical and Modern

Languages, Literatures

And Cultures Modern Language Association Handbook

Economics Journal of Macroeconomics

English Modern Language Association Handbook

Geography & Urban

Planning Turabian, with modifications; other format with Graduate

Committee approval; consult dept. for graphic and

cartographic design

Geology Geological Society of America Bulletin

History Chicago Manual of Style

Humanities Modern Language Association Handbook

Mathematics American Mathematical Society Manual

MISP Modern Language Association Handbook

Nutrition & Food Science Journal of Nutrition and Journal of Food Science

Physics American Institute of Physics Manual

Philosophy Turabian

Political Science Turabian, with modifications

Psychology American Psychological Association

Sociology American Sociological Association

School of Medicine

Anatomy & Cell Biology Journal of Cell Biology; Journal of Neuroscience; or

Graduate Committee approval

Biochemistry & Molecular

Biology Journal of Biochemistry and departmental guide

Cellular & Clinical Journal of Neuroscience

Neurobiology

Community Medicine Turabian

Immunology & Microbiology Journal of Virology, Journal of Bacteriology

Medical Physics (Ph.D.) American Institute of Physics Style Manual

Pathology Turabian

Pharmacology Journal of Pharmacology and Experimental

Therapeutics

Physiology Departmental guide

Psychiatry American Psychological Association

Radiological Physics (M.S.) American Institute of Physics Style Manual

College of Nursing American Psychological Association

College of Pharmacy and Allied Health

Pharmaceutical Sciences Turabian, with Journal modifications

School of Social Work American Psychological Association

V. FORMAT CHECKLIST

The following is the checklist that that Administrator uses to check each Dissertation and Thesis

format. This checklist is not exhaustive, but represents the majority of formatting problems that

student’s overlook before submitting the manuscript for a format check. Please go through

each and read thoroughly checking your manuscript as you go. Thank you!

The format of your dissertation/thesis is NOT APPROVED for the following reasons:

TITLE PAGE

Title single-spaced, bold and in CAPS

Candidate’s name bold and in CAPS

Line up “MAJOR,” “Approved by,” and “Advisor” under the first number of the year (which should be

centered under the degree)

Double-spaced evenly throughout (except for title)

PRELIMINARY PAGES

Dedication, Acknowledgements and Preface come before the Table of Contents

List of Tables and List of Figures come after the Table of Contents (tables and figures should have titles)

Table of Contents should be evenly double-spaced

PAGE NUMBERING

Preliminary Pages: lowercase, roman numerals at bottom center within the margin (starting with “ii”)

Main body of text: top center within the margin (starting with “1”)

MARGINS

Must be 1” to 1.25”

Must be justified (straight edges on both left and right sides)

First sentence of each paragraph should be indented, with no extra space between paragraphs

No landscape pages – please rotate tables/figures to fit on portrait page and keep page number at top as

usual.

REFERENCES

Must be evenly double-spaced throughout (no additional spaces between references; hanging indentations

or numbers should distinguish references)

Appendices should come BEFORE references

ABSTRACT

Title must be exactly the same as on Title Page (single-spaced, bold, in CAPS)

Name in CAPS and identical to name on Title Page

Date should be month and year of graduation (May, August or December) and mixed caps (no comma)

Left Align Advisor, Major, Degree

First line of paragraph should be indented

Double-spaced evenly throughout

AUTOBIOGRAPHICAL STATEMENT

Must include and must be only one page (any format of your choosing)

SPACING

Evenly double-spaced throughout, except long quotations and footnotes, which should be single-spaced

VI. HOW TO: SECTION BREAKS AND PAGINATION

Section Breaks vs. Page Breaks

Section breaks are used when a page in your manuscript requires different margin settings or

other, unique formatting. Page breaks are used only to separate information (i.e. you can add

information to Chapter 1 without the Chapter 2 heading being pushed down the page). There is

only a need to use one of these at a time, not both together. Using both results in the insertion

of a blank page between sections.

To see if you’ve used either a section break or a page break or both, select the following button:

Once you are able to see the breaks, you may delete/adjust accordingly. Generally, you should

place the breaks after the last sentence in your section as opposed to at the bottom of the page.

When your breaks are placed appropriately, you are ready to tackle pagination!

First, format the page numbers to begin with “ii”

Second, double click at the bottom of the page where the footer would go. When your curser is

in the footer, click on:

Third, insert page numbering:

Now that your preliminary section has the roman numerals at bottom center, we can move on to

the main body of the text, starting with arabic numbers (1,2,3, etc.) at top center.

Above Chapter 1 heading, double click until the header information shows up. You will have to

first, “unclick” “Link to Previous” so that the page numbers do not continue the same formatting

throughout the entire manuscript:

Now you are ready to repeat the same process for formatting page numbers.

Next, format the page numbers for the Arabic numbers.

Lastly, insert page numbers:

PLEASE NOTE: The title page and copyright pages should not be numbered so insert section

break without linking to previous to avoid adding page numbers to these pages.

To center the copyright information on the page, do the following:

VII. SAMPLE PAGES

The following pages are samples of what your manuscript should look like when you follow the

formatting instructions and below is a quick look at the sections and pagination appropriate for

each.

PAGINATION

PART (those in bold are required)

none

Title page

starting with “ii”

at bottom center

Dedication

Acknowledgements

Preface

Table of Contents

List of Tables

List of Figures

List of Schemes (maps, charts, diagrams, terms, etc.)

starting with “1”

at top center

Text (including introduction and all chapters)

Appendix

References

Abstract

Autobiographical Statement

THE TITLE OF YOUR MANUSCRIPT GOES HERE, IF IT IS MORE THAN ONE LINE

LONG THEN IT SHOULD BE SINGLE-SPACED, MUST BE BOLD AND IN CAPS

YOUR NAME

DISSERTATION

Submitted to the Graduate School

of Wayne State University,

Detroit, Michigan

in partial fulfillment of the requirements

for the degree of

DOCTOR OF PHILOSOPHY

YEAR

MAJOR: SUBJECT (area, if official)

Approved By:

Advisor Date

Or,

MASTER OF SCIENCE

MASTER OF ARTS

DOCTOR OF EDUCATION

Or, if Masters student:

THESIS

Masters students: only

include top line for your

advisor (no other

signatures are necessary).

YOUR NAME

YEAR

DEDICATION

You may format your dedication

however you like, but the heading, “Dedication” should be

at the top exactly as seen on this page.

Font does not have to be Arial. The Acknowledgments and Preface pages

Should be formatted normally – double spaced evenly,

Justified with first sentence of each paragraph indented, with title at top center

(like this page).

iii

ACKNOWLEDGMENTS

You may format your Acknowledgments

however you like, but the heading, “Acknowledgments” should be

at the top exactly as seen on this page.

Font does not have to be Arial. The Acknowledgments and Preface pages

Should be formatted normally – double spaced evenly,

Justified with first sentence of each paragraph indented, with title at top center

(like this page).

TABLE OF CONTENTS

Dedication

Acknowledgments

iii

Preface

List of Tables

List of Figures

vii

Chapter 1 “Title”

Sub-heading

Chapter 2 “Title”

Appendix A

References

120

Abstract

134

Autobiographical Statement

137

Each thesis or dissertation must have a table of contents which shows the principal divisions of

the work and the page numbers on which they are found. List all of the preliminary pages

included except for the title, copyright, and table of contents pages. In cases where there are

two or more appendices, list each appendix and its content. The table of contents must also list

reference, abstract, and autobiographical statement pages and the page numbers on which they

are found at the 1 - 1 ¼ inch right margin.

You may put headings in bold and/or italics as you see fit. The Table of Contents must be

EVENLY DOUBLE-SPACED with information reaching to both margins, as seen above.

LIST OF TABLES

Table 1: The title of this could be extremely long and descriptive and would not leave

room for the leader lines, but this way, you still have room……………………36

Table 2: Second title of next table……………………………………………………………48

The List of Tables and the List of Figures, Abbreviations, etc. must follow the same style

as the Table of Contents (and each begins on a new page). All tables and figures must

have titles listed. If titles are longer than one line, they may be single-spaced, as seen

above.

CHAPTER 1 “TITLE” (You do not have to use quotes)

Introduction (or sub-heading if appropriate)

The only requirements for this section are that the text has to be justified (straight

edges both right and left sides) and it must be evenly double-spaced throughout.

Chapter headings may start on a new page, but text must start right after the heading

(i.e. Chapter headings do not get their own page).

There is also no additional space between paragraphs. Tables and Figures may

be formatted however you and your Advisor see fit – information in Tables and Figures

may be single-spaced, etc. However, landscape pages are not allowed in the

manuscript. You may have a landscape style table or figure but it must be rotated to fit

on a portrait style page.

Lastly, notice that the page numbers have changed – they start at ‘1’ at top

center.

APPENDIX

If you have more than one appendix, you may use “Appendix A, B, C, etc.” Just

as Chapter headings do not get their own page, Appendix, References, etc. do not

either. Information begins right after title. Here you may include any forms (HIC, AIC,

etc.) permissions, surveys, etc. all formatted however you and your Advisor see fit.

REFERENCES

Last name, First name, Title, etc. you may format your references and/or bibliography in

whichever way is appropriate as long as the information is evenly double-

spaced.

Some departments use numbering to differentiate between references. This is fine as

well, however hanging indentations are most common. Again, there should be

no additional space between references.

ABSTRACT

THE TITLE OF YOUR MANUSCRIPT GOES HERE, IF IT IS MORE THAN ONE LINE

LONG THEN IT SHOULD BE SINGLE-SPACED, MUST BE BOLD AND IN CAPS

YOUR NAME

Month of Graduation YEAR

Advisor: Dr. Full Name

Major: Major (area, if official)

Degree: Doctor of Philosophy

Please note that there are no additional spaces between information – all is

evenly double-spaced. Please also note what is bold and in caps and what is not. The

month of graduation is the term in which you will be graduating (May, August or

December), not the month during which you defended your dissertation. There should

not be a comma between the month and the year on the Abstract (e.g. May 2009).

This section must be justified and evenly double-spaced, like the body of text

throughout the chapters. There is no length limit.

Or,

Master of Science

Master of Arts

Doctor of Education

AUTOBIOGRAPHICAL STATEMENT

This section may be formatted however you see fit (save for the title at the top), but may

only be one page. This is the last page of the dissertation.