This document exists in tandem with the Residential Life & Dining Services Agreement and outlines the Residential Life & Dining Services Policies &
Procedures, which provide a framework of expectations for all residential students at Plymouth State University.
Table of Contents
A. Live on Requirement
B. General Provisions & Policies
1. Alcohol
2. Animals on Campus/In the Halls/Pets
3. Break Periods
4. Checking Out
5. Early Arrivals/Extensions
6. Entry/Inspection
7. Failure to Comply
8. Fees & Fines
9. Furniture
10. Guests & Visitation
11. Health and Safety Inspections
12. Housing Assignment
13. Identification
14. Improper Checkout
15. Keys/Access
16. Laundry
17. Liability
18. Move-In/Move-Out
19. Parking
20. Prohibited Items
21. Room/Apartment Inventory Form
22. Room Consolidation
23. Solicitation & Room Usage
24. Staffing
25. Storage
26. Threatening Behavior
27. Unclaimed/Abandoned Property
28. Vandalism/Misuse of University Property
29. Vacancies
C. Community Living
1. Benefits to Living on Campus
2. Importance of Community Living
3. Contributing to the Community
4. Community Expectations
5. Successful Living Tips
6. Roommate Agreements
D. Use of Dwellings and Grounds
1. Advertising in the Residential Communities
2. Alteration to Space
3. Appliances
4. Bathrooms
5. Bicycles
6. Bottle Collections
7. Common Areas
8. Cooking
9. Damage
10. Fire Prevention/Drills/Alarms/Equipment
11. Furnishings
12. Hall Sports
13. Hallway/Walkways/Stairwell Use
14. Kitchens/Kitchenettes
15. Lofting
16. Maintenance
17. Noise
18. Roofs, Windows, Ledges
19. Room Care
20. Security
21. Smoking
22. Theft Prevention
23. Trash/Trash Removal
24. University Recreational Equipment in the
Halls
E. Dining Hall Policies
Residential Life & Dining Services
Policies & Procedures
A. Live on Requirement
Plymouth State University believes there is significant educational value in the experience offered to students living in our Residence
Halls. In keeping with this belief, all full-time matriculated students are required to live on campus if space is available. This policy is
reviewed annually and adjusted in order to best meet the needs of the campus and community at large.
For the 2023 - 2024 academic year, students meeting one of the following criteria are released from the above obligation:
• Students who turn 21 on or before September 1, 2023
• Students who have earned (completed) 64 or more Plymouth State University credits by the end of the Early Spring term
(January 31, 2023) as documented by the Plymouth State University official registrar records
Exceptions requiring additional information:
Students who do not meet the criteria above, but meet any of the criteria below should visit our website and complete the
appropriate forms to be considered for release:
• Students commuting from a home owned by a parent/guardian or while living with a parent/guardian within a 30-mile
commute of campus. Exceptions for commuting from outside the commutable distance or commuting while living with a
relative require additional information/permissions/class consolidations.
• Students who can show evidence of 2 or more years of FULL-TIME military service to be completed on or before September
1, 2023
• Students participating in an educational program outside of the Plymouth area (e.g., internship, student teaching)
• Students changing status (i.e., marital, part-time, or online)
Exceptions requiring additional information and committee review:
Students who do not meet any of the above criteria but feel they have a unique and unanticipated situation or hardship may visit our
website and complete the appropriate form requesting release to live off campus. Note: this is a lengthier process that requires
supporting documentation and review by the release committee. Completed forms must be received by February 15, 2023, to be
considered for notification prior to the Returning Student Housing Selection process (which begins mid-March).
B. General Provisions & Policies
Every Student residing in university housing is subject to and responsible for knowing and abiding by the provisions and
policies contained herein. All rights and rules of conduct governing the behavior of university students shall be enforced.
Violations of University or Residential Life & Dining policies, as stated in the agreement, the Student Code of Conduct, and all
other Residential Life and University materials and communications shall be subject to appropriate university sanctions,
including eviction from university housing. It is incumbent upon each Student to thoroughly read and understand all
communications and notices from the University and the Office of Residential Life & Dining Services. Failure to read,
acknowledge, or obtain clarifications for emails/notices, etc. are not acceptable excuses for non‐compliance.
1. Alcohol
Residential students are expected to comply with local, state, and federal laws relating to the possession, use, or
distribution of alcohol and other drugs while in the Residence Halls. In addition, the following are against university
housing policies:
a. Keg and/or other large common sources of alcohol
b. An underage person in the presence of alcohol
c. Alcohol paraphernalia with information of use or intent to be used illegally or in violation of university policy.
Examples include, but are not limited to: empty containers, including those used for decoration, alcohol
container boxes, funnels.
d. EXCEPTIONS to university housing alcohol policies:
i. Of age students living in residence halls may store and consume alcohol in their room under the following
circumstances:
a. No alcoholic beverage may be opened or consumed while any underage person is present in the
room.
b. The room door remains closed when an alcoholic beverage is open.
c. No other Alcohol and Other Drug (AOD) policy is violated.
ii. Underage students living in the residence halls may be in the presence of alcohol if:
a. They are within their assigned room, and
b. They are not consuming alcohol, and
c. They have at least one roommate who is 21 or older
2. Animals on Campus/In the Halls/Pets
Except for professional live‐in staff under contract, pets or animals of any kind are prohibited in university housing
units with the exception of approved Service/Emotional Support animals and non‐dangerous fish in a tank no larger
than 15 gallons.
3. Service Animals & Emotional Support Animals
Service Animals and Emotional Support Animals (ESAs) as defined by the Americans with Disabilities Act (ADA) and
Housing and Urban Development (HUD) to assist people with disabilities are permitted in residential communities as
required by law. Campus approval is a two-step process beginning with Campus Accessibility Services to confirm the
Service/ESA animal is a reasonable accommodation related to a disability. The final step in the approval process is
confirmation of animal health, and on-campus suitability and temperament through the Office of Residential Life.
Residential Life requires updated health documentation annually. Please contact Residential Life & Dining Services
to obtain information on the review and approval processes that must be completed prior to bringing such animals
into any residence hall or apartment.
4. Break Periods
Students are responsible for reading and adhering to checkout policies and procedures provided prior to each break
period. Failure to adhere to the policies and procedures may result in disciplinary action and/or fees.
5. Move-In/Move Out
Every Resident is required to check-in at the beginning of occupancy and to check out at the end of occupancy. This
process entails completing the appropriate forms and picking up or returning keys.
a. Room/Apartment Inventory Form
This document is completed prior to a student moving in and is used to assess the current condition of a
room/suite/apartment. Upon move-in, students will be provided the opportunity to review the form and make
any notes related to the condition of their space. This form will become the basis for an assessment of charges
due to damage or loss. Failure to sign and return room/apartment inventory form may waive a student's right
to appeal damages
b. Improper Checkout
Failure to check out properly may result in a fee.
c. Checking Out
Before moving out, a student is required to remove all personal possessions and refuse/trash and leave the
room in the same condition it was received, including furniture (ex. bed height). Charges for additional
cleaning required, removal of personal property, resetting of furniture, or for any damage or loss of
university property, normal wear and tear excepted, will be billed to the student (s).
d. Early Arrivals/Extensions
An extra fee may be charged to students who arrive prior to the official opening date or leave past the closing
date. Students needing to arrive prior to established opening dates or needing to stay later than established
closing times, must receive permission from appropriate Residential Life staff and make arrangements in
advance according to established guidelines.
e. Unclaimed/Abandoned Property
The abandoned property includes all property where the owner voluntarily relinquishes possession. Including but
not limited to:
a. All property left by a student in a university facility after separation from the University.
b. All items remaining in a room in a residence hall upon the conclusion of the housing agreement
or the student’s separation from the University.
Lost Property is Property, where the owner does not voluntarily relinquish the property.
a. Due to accident, forgetfulness, negligence, and the property owner is ignorant of the property's
whereabouts.
b. If the property cannot be located, residents can file a police report with the University Police
Department.
Unclaimed or abandoned property left in the room, apartment, storage room, or on the premises will be
disposed of per university policy. Items remaining in a space that has been officially vacated will be treated as
abandoned property and kept for only 30 days; after that time, all items will be discarded or donated.
f. Damage/Residential Fee Appeals
Residents can submit an appeal for damage charges should they believe it warranted.
a. Residential Damage and Fee Appeal Form: https://plymouth.erezlife.com/login/
Residents may appeal damage charges based upon the following:
a. Damage is believed to be the result of "normal" wear and tear
b. There is a duplicate charge; the individual was not a student at the time.
Damage charge/Fee notification is sent to Student's PSU email accounts. All damage appeals must be received
within 10 business days of the notification being sent to the Student's PSU email account.
g. Failure to Accept a Roommate
Refusing to accept a roommate or impeding an effort by Housing & Residence Life to make an assignment to a
vacant space is prohibited.
6. Entry/Inspection
University staff members may enter a student room or apartment to inspect for or correct hazards to health or
personal safety. Except during such violations or emergencies, reasonable efforts shall be made to notify the Resident
in advance and to invite the Resident to be present during the inspection. Permission is not required. University
maintenance personnel may enter a student room or apartment to perform routine maintenance during regular
working hours whether or not the Resident is present. Advance notice is not required unless maintenance is expected
to be substantially disruptive to residents. Students are expected to comply with maintenance personnel requests to
enter a space to address issues.
7. Failure to Comply
Refusing to cooperate with University staff or University police who are attempting to investigate or address a
situation in a University residence hall or apartment is prohibited. The student is required to provide proper
identification and truthfully answer legitimate inquiries.
8. Fees & Fines
Below is a list of fees/fines you may experience as part of your experience living on-campus. Please note that many of
these are avoidable.
Fee/Fine Name
Fee/Fine Description
Amount
Notes/Information
Improper Checkout - Failed to
Checkout with Staff
This is applied when a student does
not complete a standard or express
checkout with staff and properly
return their key
$50.00
Improper Checkout - Furniture not
Reset
This is applied when furniture is not
returned to the proper locations of
the space and bed height is not
returned to the campus standard
$50.00
Abandoned Property
This is applied when staff need to
bag/box and tag property left
behind by the student
$25.00
Per bag/box
Abandoned Property - Furniture
This is applied when staff need to
remove furniture left behind by the
student.
$200.00
Per furniture item
Unexpected Early Arrival
This is applied when a student
arrives to campus prior to opening
unannounced
$200.00
Plus $100 per night until
opening
Improper Move
This is applied when a student
moves without authorization from
the department into a new space
$200.00
Fee/Fine Name
Fee/Fine Description
Amount
Notes/Information
Lock Change
This is applied when a student loses
their key, and the core needs to be
changed
$100.00
Billed per student that fails
to return a key/loses a key
Temp Card Replacement
This is applied when a student
assigned a temporary access card
fails to return it (or loses it)
$100.00
Space Not Roommate Ready
This is applied when a student has a
vacancy in their space and has not
made it roommate ready and
eligible for the department to
assign a new roommate
$900.00
Vaping/Smoking in a Plymouth State
Building
This is applied to a student found
responsible through the student
conduct process for
vaping/smoking in university owned
and run residential communities
Varies
1st violation - $50
2nd violation - $100
3rd violation - $200
Failure to Evacuate
This is applied to a student found
responsible through the student
conduct process for failing to
evacuate during a fire alarm
(planned or actual)
Varies
1st violation - $50
2nd violation - $100
3rd violation - $200
Unauthorized Use of Fire
Exit/Emergency Exit
This is applied to a student found
responsible through the student
conduct process for unauthorized
use of Fire/Emergency Exits
Varies
1st violation - $50
2nd violation - $100
3rd violation - $200
Tampering/Damaging/Covering Fire
Safety Equipment
This is applied to a student found
responsible through the student
conduct process for
tampering/damaging/covering Fire
Safety Equipment in university
owned and run residential
communities
Varies
1st violation - $75
2nd violation - $150
3rd violation - $200
Tampering with Wireless Access
Points/Disabling Wireless Access Points
Tampering with Wireless Access
Points/Disabling Wireless Access
Points university-owned and run
residential communities
Varies
1st violation - $50
2nd violation - $100
3rd violation - $200
9. Furniture
Residential Life & Dining Services maintains a strict outside furniture policy to ensure fire safety and protect the
cleanliness of the rooms. Additionally, outside furniture can contribute to pest problems. All rooms are furnished
appropriately for its occupants with a desk, dresser, and bed.
Outside furniture is prohibited in the residence halls except for the following items:
▪ Desk chairs that do not have any fabric or upholstery
▪ Lamps (only non‐halogen bulbs)
▪ Media stand, book case, or night stand in which the total dimensions of each piece do not exceed 80 inches.
Total inches can be calculated by adding the longest width, the longest height, and the longest depth together
when fully extended (such as legs or sides).
Please keep in mind the following:
▪ Do not bring in items noted above which are dirty or that have been discarded (such as furniture left on the
street). Such dirty or dilapidated items may have pests like bedbugs and will not be allowed in the residence hall
even if it meets guidelines.
▪ No upholstered furniture or furniture that requires cushions are allowed for any reason. This includes, but is not
limited to, dish/butterfly chairs, couches, futons, etc. Please consult with your roommate in making any
decisions to bring in outside furniture. Also, it is recommended that you wait until you have stayed in your room
for several nights before deciding to bring items.
▪ Residents are responsible to remove outside furniture from their room when they move out of the building, or
they will be charged for its removal. Residents will be charged for any outside furniture that causes pest
problems. Residential Life & Dining Services may amend these guidelines at any time and reserves the right to
require the immediate removal of any outside furniture for any reason.
10. Guests & Visitation
Residential Life is committed to the safety and security of the Residential Communities. The Guest/Visitor Policy
exists to best serve all students residing on campus. It is a privilege, not a right, to host a guest/visitor in the
residential communities.
a. Definitions
The following definitions are provided to clarify standard terms as they apply to Plymouth State University's
Guest/Visitor policy.
a. Visitor: Plymouth State student visiting another residential community. Must be hosted by a
Plymouth State student that is a resident of the community and remain with host at all times
b. Guest: Non-affiliated with Plymouth State. Must be hosted by a Plymouth State student that is a
resident of the community and remain with host at all times
c. Host: Plymouth State residential student, responsible for the actions of the person hosted while in
community & on- campus. Must remain with visitor/guest at all times
d. Trespasser: Un-invited person not connected with the University or hosted by a residential student at
Plymouth State. Has entered a residential space unauthorized (all students should report this to
Residential Life or University Police)
b. Residential Student's Visitation Expectations
a. Residential Students are allowed to have guests/visitors per Residential Life policies and
expectations.
▪ Before a visitor/guest can visit your room/suite/apartment, you must address
expectations with your roommate(s) via your roommate agreement.
▪ All PSU students living on campus must have a roommate agreement on file, which has
been explained through floor/community meetings hosted by your Community Advisors.
b. All overnight guests are required to be registered as an overnight guest through the Residential Life
Guest Registration Form.
c. Each Resident may have 1 guest or visitor in their room/suite/apartment
d. Overnight guests must be registered by midnight (12:00am).
e. Overnight guests are permitted to stay no more than 2 consecutive nights/week, and no more than 4
nights/month
f. Hosts are responsible for the conduct of, including damages done by, their guest/visitor whether or
not the guest/visitor is invited by the host and in cases of misconduct the host may be held
accountable through the student conduct process
g. Overnight guests/visitors are not permitted in the residential communities without advance
permission of all residents of the room/suite/apartment in which they are residing overnight.
h. Residential Life may request that a guest/visitor leave at any time if the guest' s/visitor's behavior
conflicts with community expectations, is in violation of Residential Life/University Policies, or is
jeopardizing the wellbeing of residential students.
i. Guests/Visitors are not permitted during the final exam period or if a student has been permitted an
extension or request to stay during a university break period.
j. Residential Student's visitation privileges may be suspended administratively by Residential Life or by
a conduct officer as a result of conduct sanctions
k. The Guest/Visitor policy may be restricted or modified as needed by Residential Life.
c. Guest/Visitor Expectations
a. Each guest/visitor is required to be registered via the online Guest/Visitation Form
b. Must be at least 18 years of age unless staying as part of a recognized University special event.
c. Not permitted to stay for more than 2 consecutive nights/week, 4 nights/month
d. Must have valid photo identification with them and provide it to any University official when
requested.
a. Visitors - Valid Photo IDs Consist of – University or College issued ID
b. Guests - Valid Photo IDs Consist of – State or Government Issued ID
e. Guests/Visitors who are unable to or refuse to produce photo identification when requested may be
asked to leave campus.
f. Guests/Visitors are required to be in the presence of their host at all times
g. Guests/Visitors who are not accompanied by their host may be asked to leave.
h. Guests/Visitors found to violate Residential Life or University policy may be banned from the
residential area or the campus and may be subject to arrest for criminal trespassing.
i. Guests that come to campus with a vehicle will need to register it with UPD and receive a temporary
parking pass
j. The University reserves the right to deny access to any Guest/Visitor if it is reasonably determined
the Guest/Visitor has disturbed, endangered, or disrupted other residents.
d. Guest/Visitation Registration Form
https://plymouth.erezlife.com/login/
11. Health and Safety Inspections
Residential Life staff members complete health and safety inspections of student rooms and/or apartments. These
inspections will be announced in advance. These inspections are intended to provide a safe and comfortable living
environment for all residents. Residential Life staff work with residents to help ensure that communities are safe and
sanitary, as well as no fire or safety code violations of university policies, are taking place. Residents found in
violation any University policy will be notified and provided with instructions on how to correct the situation. Staff
will return to re-inspect 24-48 hours following the failed inspection to ensure violations have been corrected. Health
and Safety Inspections are visual inspections of each living space, including student rooms. It is not University policy
to open drawers or inspect trunks or luggage unless there is sufficient evidence to warrant a concern that there is a
violation.
12. Housing Assignment
Student preference, seniority, accommodation status, and/or date of housing deposit received may be used in
completing assignments at the University's sole discretion. Requests for accommodation due to a documented
disability must be processed through Campus Accessibility Services. Requests can take up to 30 days and are jointly
reviewed by Residential Life and Campus Accessibility Services.
▪ The University will assist, to the degree possible, students desiring a change in room or apartment
assignment during designated housing change periods or in cases of emergencies.
▪ Designated room change periods begin the second week of the semester and end the first week in
December/May for any given academic year.
▪ Any student desiring a change shall apply through the Room Change Request form located under Forms &
Policies on the Residential Life web page and comply with the prescribed procedures.
▪ Students changing assignments who fail to follow prescribed procedures may be required to move back to
their official assignments and may be subject to disciplinary sanctions and/or financial penalties.
▪ The University retains the right to change a housing assignment at its sole discretion administratively.
▪ Such changes will not take place until after reasons are explained to the student, and reasonable time is
provided for the student to move, except in emergencies. Exception: students are not notified of
vacancies or changes due to consolidation efforts during break periods.
▪ The University reserves the right to change the occupancy designation for a room when the demand for
housing exceeds the spaces available.
▪ Roommate Agreement- Students are encouraged to complete a roommate agreement during the first
week of each semester and as needed thereafter. Students may not explore a room change until an
agreement has been made. Roommate agreement, negotiation, and cooperation techniques will be
employed before a reassignment can be pursued. Students found to be in violation of the signed
roommate agreement may be relocated if concerns are unable to be mitigated.
13. Identification
Students must have their PSU ID at all times and present it to University personnel upon request. All other persons
within the Residential Communities must have and present valid photo identification to University personnel upon
request. Persons who fail to provide appropriate identification may be required to leave the Residential Community.
14. Keys/Access
Keys/PSU ID card access will be issued to the student on record upon arrival at the beginning of the occupancy
period. Keys/IDs may not be transferred, duplicated, or given to other persons or roommates. Lost keys should
be reported immediately to the appropriate Community Director. In the event keys are lost, the
room/apartment lock will be changed, new keys issued, and the student billed.
15. Laundry Service
The University provides laundry machines in each residential facility/area. The University is not liable for any damage
or loss of personal property resulting from the use of the laundry machines or for personal items left unattended in
the laundry rooms.
To do laundry students will need to follow the steps below (which are posted throughout the Residential
Communities on-campus)
a. Download the Speed Queen App
i. Enter Location Code: PSULND
b. Select Your account balance in the app
i. Choose payment method:
ii. Pay with credit, debit or Apple Pay
c. Get Washing
i. Fill the machine and add detergent
ii. Select the machine in the app
iii. Select your cycle on the machine
iv. Tap Pay on the app, then select Start on the machine.
v. Students without a Domestic smartphone may rent/borrow an iPad designated for laundry access.
Students who are experiencing problems with the laundry equipment should scan the QR code on the signage
posted in all laundry rooms to report the issue to a Residential Life Staff Member.
16. Liability
The University shall not be liable directly or indirectly for theft, destruction, or loss of money, valuables, or other
personal property, belonging to, or in the custody of, the student for any cause whatsoever, regardless of whether
such losses occur in the student rooms, storage areas, public areas, hallways, or in the baggage related to shipment
or storage. The student is strongly encouraged to carry personal property insurance.
a. The University is not responsible for personal property left behind by students after the date of their
withdrawal, transfer, departure, suspension, or dismissal from any accommodation in university housing.
b. Students are encouraged to remove all valuables from their assigned space during periods of absence or
during university vacations.
c. In the event of damage by fire, water, steam, or other causes that render the room or apartment wholly unfit
for occupancy, the University reserves the right to reassign the student to alternative university housing. If
alternate quarters are not available, this agreement may be terminated, and the Resident shall not be entitled
to recompense for damages except for a prorated housing fee refund.
17. Parking
Residents and guests are to follow the parking rules and regulations as outlined by the Office of Student Life and
University Police.
18. Prohibited Items
The following items are prohibited in university housing
Prohibited Item Exceptions
a. University Apartments - Allowable in university apartment kitchens only:
i. Toasters, toaster ovens, electric fry pans, crock pots, indoor electric grills
b. General
i. Small microwave ovens, hot air popcorn poppers, UL listed hot pots, and small (up to 5 cu ft.)
refrigerators are permitted.
ii. Only UL listed power strips may be used to extend appliance cords to electrical outlets.
Fire Safety & Electrical Items
Heating & Immersion Coils
Electric Blankets
Explosives/Fireworks
Items Covering/Hanging from Smoke Detector
Air Fresheners with built-in Outlet
Lava Lamps
Extension Cords/Multi-Outlet Plugs
Gasoline/Propane/Butane
Gas & Charcoal Grills
Candles/Incense/Torches/Open Flames
Hazardous Chemicals
Non-UL Listed Items
Appliances
Major Appliances (such as washers, dryers, dishwashers)
Space Heaters (unless provided by the University)
Hot Plates/Electric Fry Pans
Air Conditioners (unless provided by the University)
Toasters/Toaster Ovens
Pressure Cookers/Crockpots
Deep Fryers & Air Fryers
Indoor Portable Grills (ex: George Foreman)
Welding Equipment
Furniture/Decor
Multiple strands of decorative lights
(No more than 3 stranded lights, must be UL approved, and not enclosed)
Liquid and Air‐filled furniture
Hot Tubs, Pools, and similar items
Decals, Metal Signs and Stickers
(Adhered to university property)
Items hanging from ceilings
Bean Bag furniture
Black Lights, Black Light Bulbs, Strobe Lights
LED style light strips
Neon Signs
Outside furniture is prohibited in the residence halls except for the following items:
▪ Desk chairs that do not have any fabric or upholstery.
▪ Lamps (only non‐halogen bulbs)
▪ Media stand, bookcase, or nightstand in which the total dimensions of each piece do not exceed 80 inches. Total inches can be calculated by adding the longest width, the longest height, and the
longest depth together when fully extended (such as legs or sides).
Miscellaneous
Vehicles of any kind
(Or parts, repair tools, accessories for any motor vehicle)
Automobiles
Darts and Dart Boards
Exercise equipment attached to door frames/walls
Barbells and Weights > 10lbs.
Television and/or Radio Antennae
Live Holiday Decorations
(Ex. Trees, Wreaths, Etc.)
Hoverboards
Wired/Wireless Routers
Weapons
Firearms
Projectiles
Tasers
Any item used for the sole intent to harm or cause fear
19. Room Consolidation
At times, Residential Life needs to consolidate spaces within residential facilities to accommodate the needs of the
residential population. Residential Life only consolidates when necessary, during the academic year, and students
are expected to comply. Notification will be provided by Residential Life staff promptly via PSU email and a phone
call to provide a reasonable time to complete the move. Consolidation of fall assignments during the summer is a
common practice and students are not notified of changes unless it involves a change in room type/apartment
type and/or a cost differential. Students are expected to check their PSU email often for updates and visit the
housing portal periodically beginning in July for fall assignment, and January, for spring assignment, housing
specific information, and changes.
20. Solicitation
Door‐to‐door solicitation is strictly prohibited. Commercial activity, solicitation, advertising, or any type of political
canvasing is not permitted on or around campus housing unless prior approval by the Office of Residential Life has
been obtained. The only exceptions are activities permitted under university rules and/or those sponsored by
university staff or local resident governing councils.
Students who sell merchandise, or distribute goods or advertising on campus, either in person or online, are
prohibited from using PSU residential facilities or services, including residence hall rooms, community room spaces,
community kitchens, etc., for the purpose of such activities. The purpose of this policy is to minimize disruption to
residential and academic life. This policy does not apply to approved fund-raising activities by student groups.
21. Staffing
All residential areas are staffed per the University mission of providing students with a living experience that
complements the academic mission of Plymouth State University.
a. Area Coordinators
Full Time, Live-In Professional Staff that are responsible for the direct supervision of Community Directors,
Graduate Assistants, Community Advisors, and Desk Attendants assigned to work in the community. Area
Coordinators actively engage with residents to support them while residing in residential communities. Area
Coordinators are responsible for the overall daily operation of an assigned residential community and other
specific residential areas of Campus.
a. Community Directors
Full Time, Live‐In Professional Staff that are responsible for the direct supervision of Community Advisors and
Desk Attendants assigned to work in the community. Community Directors actively engage with residents to
support them during their time residing in residential communities. Community Directors are responsible for
the overall daily operation of an assigned residential community.
b. Community Advisors
Students employed by the Department of Residential Life & Dining Services as paraprofessionals to represent
the Department, support the philosophy and strive to enhance the mission of Plymouth State University and
the Department of Residential Life in the daily responsibilities of the position. Community Advisors live in
assigned residential communities on the floor with the residents and serve as an immediate resource for
students.
c. Desk Attendants & Office Assistants
Students hired by Residential Life Desk Attendants represent the Department of Residential Life & Dining
Services while working at the front desk of campus Residence Halls. Desk attendants report directly to the
Community Director and work on a variety of tasks and assignments during assigned shifts.
22. Storage
Storage space for surplus or seasonally used property is not provided except in some limited instances where space
for bikes is available. Each Student must make their own arrangements for such surplus storage off-campus. No
article of any nature may be stored in stairwells, attics, closets, interior and exterior building passageways, roofs, or
on the grounds.
23. Threatening Behavior
Conduct that threatens the health and safety of any person in or around the residential community, including, but
not limited to, physical assault, threats that cause a person reasonably to be in sustained fear for one's own safety or
the safety of their immediate family, is prohibited.
24. Vandalism/Misuse of University Property
Unauthorized possession, use or misuse, removal, defacing, tampering, damage, or destruction of university property
or the property of others is prohibited.
25. Vacancies
Most rooms on campus are designed for more than one student and, at times, a vacancy within those rooms may
arise. Rooms with vacancies must always be ready to accept a new student (i.e., one bed, chair, desk, dresser, and
closet/wardrobe space available and ready for use.)
a. Students may be charged a fee if the available space is not ready to accept a new roommate. Residential
Life reserves the right to assign a student to any vacancy at any point throughout the academic year, with
or without notice.
b. Whereas Residential Life endeavors to provide notification of vacancies and reassignments, it may be
necessary to assign a student to an available space on short notice or at times without prior notice.
c. Notifications are not generally provided for vacancies that occur outside the active semesters/terms (summer,
winter), it is, therefore, incumbent upon the students to identify potential vacancies and contact Residential
Life promptly to collaborate on filling the vacancy.
d. Students with vacancies in their assigned space are encouraged to pull in a preferred roommate.
e. Should this not occur promptly, the students will be required to participate/cooperate in the reassignment
process.
f. Should a student refuse or prove to be uncooperative in the reassignment process, fees, sanctions, or
reassignment without notification may be employed.
g. Residential Life staff may access a room, with or without notice, for checkout purposes.
C. Community Living
Each Student shall respect and observe the rights of other students occupying university housing. Roommate agreements are
strongly encouraged. Shared spaces are to be divided equally among occupants.
1. Benefits to Living On‐Campus
a. It provides the opportunity to form both large and small communities.
b. Engage people with a wide variety of backgrounds, lifestyles, and values.
c. Sharing a living area and expectations/responsibilities with other students
2. Importance of Community Living
It is expected that all community members respect differences and encourage each other to take advantage of the
unique learning experiences that a shared environment brings. As a member of this community, and by signing the
Housing Lease & Dining Agreement, students agree to conduct themselves with proper regard and mutual respect for
other students, residents, guests, CAs, custodians, facilities staff, University personnel, residence hall neighbors, and
their own property. Residents also agree to abide by the policies, procedures, and rules of PSU.
3. Being a member of the Residence Hall or Apartment Community is an opportunity to contribute to the PSU
community. Students are expected to:
a. Respect the dignity of all persons and avoid behaviors that compromise or demean the dignity of individuals
or groups, including hazing, ridiculing, harassing, and discrimination.
b. Respect the rights and property of others by not participating in the theft, vandalism, arson,
misappropriation, malicious damage to, and desecration or destruction of property. Students will not violate
another's personal right to move about freely, express themselves appropriately, and to enjoy privacy.
c. Strive to learn from differences, as well as similarities in people, ideas, and opinions to discourage bigotry.
d. Demonstrate concern for others, their feelings, and their need for conditions which support their work and
development.
e. Be compassionate and considerate to avoid behaviors that are insensitive, inhospitable, or activities that
unjustly or arbitrarily inhibit another's ability to feel safe in their residence hall or apartment or welcomed in
their pursuit of appropriate academic goals.
f. Observe ideas and encourage students to respect the fundamental freedoms and rights of all residence hall
or apartment living community members.
4. Expectations and Responsibilities
Campus housing offers a great advantage of having the opportunity to live and work closely with all types of
individuals. With the roommate relationship, there are specific responsibilities that each person carries. The
expectation of sleeping without undue interference and the need to study outweigh social privileges; however,
roommates must strike a balance as to the time and priority of room usage. Each individual must take responsibility
to express their preferences in using the room. If roommates have difficulties in resolving expectations for room
usage, Community Advisors are able to assist residents.
Below is a list of reasonable expectations, which students should have for one another while living in campus
housing:
a. Respect the differences and diversity of the community and its members
b. Conduct themselves in a manner that enhances the PSU environment
c. Be conscious of the needs of others and how actions affect other individuals
d. Sleep during the night, reasonably undisturbed
e. Study in one's living space reasonably free of noise and distractions
f. Have unhindered access to one's room and residential amenities
g. Feel secure against physical or emotional harm
h. Share a clean room and common areas, with their fellow residents
i. Have their personal space and belongings respected
j. Host guests who do not disturb a roommate's right to sleep or study
k. Be comfortable addressing grievances
l. Have reasonable privacy
5. Successful Tips for Living with another Person
a. Hopefully, this relationship will be positive and rewarding, but it can also be challenging. While most
roommates get along very well, it is natural to have some issues that arise during the course of a year.
b. A roommate does not need to be a best friend; every Student must respect one another.
c. Lines of communication must be developed and remain open.
i. Stand up for individual rights without violating the rights of others.
ii. Initiating and participating in any conversation becomes more comfortable.
iii. Communicating personal expectations becomes easier.
d. Share relevant personal experiences to develop a working relationship.
e. The more effort a student makes to spend quality time with a roommate in the discussion, the easier it will
be to mediate conflict if it arises during the year.
6. Roommate Agreements
All first-year students are required to have a completed roommate agreement on file in their assigned community. At
opening, your Community Advisor will discuss the importance of this document and the timeline for this document's
completion. Upper‐division students are not required to have one of these on file but are strongly encouraged to
have one and may be required to have one if a conflict arises in the room/suite/apartment.
D. Use of Dwellings and Grounds
1. Advertising in the Residential Communities
For advertising within the various residential communities:
a. Request approval from the Office of Residential Life & Dining Services and bring the designated number of
posters to be hung.
b. Residential Life will not guarantee the placement of items.
c. Residential Life has limited posting space and reserves the right to decide the number of posted materials.
d. Unapproved items found posted will be removed and may result in the office/group being denied posting
privileges in the future and may be referred to Student Conduct for adjudication.
e. No items will be approved which advocate alcohol/drug use or inappropriate behavior.
f. No items may be put under doors or in the door frames without authorized approval.
If approved, publicity will be posted for a maximum of two weeks or the day after the event. This does not include
semester‐long event calendars that are produced by offices/ departments on the university campus.
2. Alteration to Premises
The student, or any person acting with their permission, shall refrain from:
a. Removing any item of university equipment/furniture/fixture from the premises;
b. Altering or replacing the present locks or other security devices or installing additional locks or security
devices;
c. Making any structural or electrical alterations to the room or building/apartment;
d. Using nails, screws, bolts or decals/stickers upon the furniture, walls, doors, woodwork, ceiling, or floors of
the room or apartment or otherwise defacing or marring such surfaces;
e. Making unauthorized repairs to the room or apartment;
f. Adding common area furnishings to an individual room;
g. Installing air conditioning units;
h. Removing or tampering with screens;
i. Building partitions or making alterations to furniture;
j. Tampering with automatic door closers.
Violations in the above may result in disciplinary action through the conduct system and/or assessment of fees.
Except in an emergency, screens are not to be removed from windows for any reason. Damage occurring from removal
and/or charges incurred to replace screens will be assessed to the Resident (s) of the room or apartment.
3. Appliances
Coffee pots, popcorn poppers, and irons must be equipped with automatic shut off features. All units must be UL
listed. Low wattage electrical equipment also must be UL listed (clocks, radios, stereos, etc.). The Plymouth Fire
Department and the University reserve the right to determine the danger of electrical appliances and to require their
removal.
4. Bathrooms
Residential Life offers a variety of shared bathroom facilities within the residence halls on campus. Bathroom facilities
may be designated as gender restricted or gender‐inclusive facilities. Residential Life is committed to providing clean
and safe restrooms for use by any student regardless of their gender identity. All students are welcome to use a
shared restroom that corresponds to their sex or gender identity, a gender‐inclusive shared restroom, or an inclusive
single restroom.
Residential Life cannot guarantee that staff assigned to clean the common and community-style bathroom facilities
are the same gender as residents assigned to the community. Every attempt is made to not inconvenience residents
from the use of the bathroom facilities during prime times.
In certain residence halls, community bathroom facilities are designated for men or women with a shared community
sink area and multiple individual‐use, private stalls for shower and toilet for use by one person at a time. These
facilities are cleaned by building service staff daily (except weekends).
In many of the communities, gender-inclusive community-style bathroom facilities have a community sink area for
shared use by individuals of any gender and multiple individual‐use, private, lockable rooms with shower and toilet
for use by one person at a time. These facilities are cleaned daily (except weekends).
Many bathrooms in suite‐style rooms and apartments have a shared community sink area and individual‐use, private,
lockable room with shower and toilet for individual use. These facilities are cleaned by residents assigned to these
spaces. Toilet paper is not provided by Residential Life for student use in these bathroom facilities.
For everyone to feel safe and comfortable in shared bathroom facilities, the following policies must be followed in all
residence halls:
a. Residents and guests may use bathroom stalls or lockable rooms for private toileting or bathing use only. Any
use of a shower or toilet stall/ room by more than one person at a time or for other purposes is not
permitted;
b. Residents and guests must exercise courteous cell phone use in all bathroom areas; recording a video or
taking a photo is strictly prohibited as it is considered a violation of an individual's reasonable expectation of
privacy;
c. Residents and guests must treat common bathroom spaces with respect and clean up after themselves and
report any maintenance or housekeeping issue
d. When bathrooms are closed for cleaning, residents are prohibited from entering to ensure proper daily
cleaning of the shared facility.
5. Bicycles
Bicycle racks are provided near each living area. There is some internal Bike Storage on campus. The University
suggests a U‐ bolt style lock to secure a bicycle. Bicycles parked improperly are subject to fines and/ or removal by
the University. Students are not permitted to lock bikes to fence posts, guardrails, stairwells, signposts, light poles,
fire equipment, trees, or anywhere that interferes with exiting from the building. Bikes may be parked in a resident's
room as long as the roommate(s) agrees. For safety reasons, bicycles must be walked alongside, inside of buildings.
6. Bottle Collections
Bottle collections of any kind are discouraged. If you do have one, however, at no time should it be visible from
outside your room/apartment. At no time may underage students possess alcoholic bottle collections.
7. Common Areas
Students are responsible for keeping all shared and public areas of university housing free of personal trash and
belongings. These areas include, but are not limited to, hallways, bathrooms, stairwells, lounges, utility closets, and
adjacent grounds. Any damage found in common areas may be billed to all residents known to have access to the
space.
8. Cooking
For safety reasons, including the possibility of fire, cooking is permitted only in University designated
kitchen/kitchenette areas. Cooking is NOT permitted in residence hall rooms. While cooking, do not leave food
unattended. Burnt food may activate the building fire alarm and students may be financially responsible for any
damages caused in addition to conduct sanctions imposed. Only microwave cooking is allowed in student rooms.
9. Damage
Damage, theft, and/or vandalism to university property are strictly forbidden. Violators will be subject to disciplinary
action, which could result in eviction from the housing. Each Student is financially responsible for the cost of
replacement or repair of any breakage or damage (except for normal wear and tear) to their accommodations and its
furnishings as well as for his/her share of the costs of any damages in the common areas of university housing. Loss
of or damage to University or personal property due to negligence on the part of a student or their guest may result
in financial responsibility for the residential Student.
10. Fire Prevention/Drills/Alarms/Equipment
All students are expected to observe all fire safety guidelines as follows:
a. Students must participate in fire alarm/evacuation drills and leave buildings during a fire alarm.
b. Fire extinguishers and alarm systems shall not be tampered with or tested by unauthorized persons, nor
should anything cover, be attached to, or hung from detector devices, conduit, pipes, or sprinkler heads.
c. Nothing may be hung from ceilings.
d. Students are expected to help prevent false alarms and should report any tampering with fire safety
equipment to the appropriate staff person.
e. Failure to comply with any of these guidelines may result in disciplinary action.
11. Furnishings
All student rooms and apartments are provided fully furnished. Each bedroom is furnished with an XL twin bed, desk,
desk chair, dresser, and wardrobe/closet space per Student. Apartments and suites include soft seating for the
designated occupancy, and apartments will include a dining table and chairs. Students may not remove or store
furnishings provided by the University and may not replace them with personal belongings except when preapproved
by the Office of Residential Life.
12. Hall Sports
Playing sports in public areas or hall/apartment rooms and hallways is not permitted. This includes, but is not limited
to in‐line skating, skateboarding, bicycle riding, throwing, kicking or hitting any type of object including indoor
basketball, indoor football, indoor Frisbee, indoor soccer, golfing, ping‐pong or any variation of beer pong, foosball,
tag, chase, wrestling, soccer balls, footballs, Nerf balls (and nerf associated projectile devices), etc. Remove roller
blades prior to entering any University building.
Note: This excludes University provided recreational equipment in designated locations throughout the communities;
however, this equipment needs to be used as the design intends.
13. Hallway/Walkways/Stairwell Use
For health and safety reasons, hallways, stairwells, and walkways are to be kept clear of furniture, equipment, trash,
and any other obstacles that might obstruct passage. Games and other recreational activities are prohibited in these
areas, as are skateboards.
14. Kitchens/Kitchenettes
All on‐campus apartments have kitchens, which are each equipped with sinks, refrigerators, and stoves with ovens.
All residence halls have a kitchen/kitchenette for the community to use.
To avoid charges for excessive housekeeping or unusual wear and tear on university property, residents must practice
the following good housekeeping strategies:
▪ Keep kitchens clean, by removing trash, routinely cleaning out the refrigerator and freezer, and wiping up
stove/oven spills
▪ Use garbage disposals only for soft foods while running water through the disposal to avoid mechanical
failure and damage to the equipment
▪ Agree on a cleaning schedule with roommates
▪ Clean kitchens and common areas within apartments in preparation for new roommates
The Resident must clean community kitchens located in residence halls after each use. Residents may be charged for
excessive housekeeping or damage to any kitchen/kitchenette or common area to which they have private or
communal access.
15. Lofting & Bunking
Although homemade lofts are not permitted for use in our residential facilities, students wishing to have a loft should
consider renting components. In consideration of being permitted to use a bunk bed or loft in their residence hall
room, the student hereby voluntarily assumes all risks connected with such use, including possible injury. The
student understands that they have the option of a bedrail for their bed. Loft kits cost $175 per semester, which is
non-refundable after the kit has been installed.
16. Maintenance
Routine maintenance needs should be reported to the appropriate staff promptly. The University reserves the right
to perform any and all needed maintenance.
17. Noise
Excessive noise, including the use of speakers, radios, stereos, television sets, musical instruments, etc., at a level that
can be heard beyond the boundaries of the room or apartment, is prohibited. Compliance with the Plymouth noise
ordinance is required. The placement of stereo speakers in such a manner that sound carries out from the apartment
or room is strictly prohibited. Due to the potential for noise and vibration disturbances, responsible use of sub‐
woofers is encouraged.
a. Courtesy Hours
Courtesy Hours are always in effect 24 hours‐a‐day. Residents are expected to maintain a noise level that
cannot be heard outside their room or apartment or common areas 24 hours‐a‐day (courtesy hours). If
students are confronted for a noise concern (even during Courtesy Hours), they are expected to comply
with the request.
b. Quiet Hours
Quiet Hours are in effect from 10 p.m. until 10 a.m. Sunday through Thursday and from 12 a.m. until 10 a.m.
on Friday and Saturday. During this time, noise must be kept at a minimum to ensure that students can focus
on their studies and not disturb others trying to sleep. During final exams, each semester, 24‐ hour Quiet
Hours are enforced. Signage will be posted in your residence hall/apartment building prior to final exams that
will provide more details about Quiet Hours during the exam period.
18. Roofs, Windows & Ledges
Students are not permitted to exit through windows or be present on any ledge or roof of any university building. The
student shall contact their Community Director or UPD should an item need to be retrieved from a ledge or roof.
a. Removing screens from windows for any amount of time is strictly prohibited. If a screen falls out of a room
window, it is the Resident's responsibility to report it to maintenance.
b. Windows should remain closed during break periods.
19. Room Care
Students are responsible for maintaining reasonable sanitation and safety standards, including personal hygiene. If
upon inspection, university staff discover safety and sanitation conditions below standard, the student will receive a
written notice prescribing corrective action. If, after a reasonable time, the corrective action has not occurred,
additional disciplinary actions may be taken, including possible eviction and/or fines.
20. Security
Security systems are designed for the protection of all students. Vandalizing these systems will not be tolerated.
Students found vandalizing exterior building doors, locks, cameras, or any other security system will be subject to
appropriate university disciplinary action. Any student who props a locked or secured door is subject to a fee and/or
disciplinary action.
21. Smoking
All residential facilities are non‐smoking inside or within 20 feet of each building. This policy includes the use of e‐
cigarettes and vape devices. As a reminder, per NH State Law:
22. Theft Prevention
Thefts occur when students leave their personal items unguarded in public areas or leave their room unlocked. To
help protect your personal property:
a. Lock room door at all times.
b. Never lend a room/apartment key to anyone.
c. Keep all valuables in a safe place; do not leave valuables in the open and unattended.
d. Report suspicious persons to the University Police and the residence hall staff.
e. Do not permit anyone, other than your guest(s), to enter the building behind you. Make sure the main door
shuts and locks behind you.
f. Do not prop open exit and stairwell doors.
g. Report lost keys to the front desk immediately.
23. Trash & Trash Removal
Residents are solely responsible for bagging trash which accumulates in their room or apartment and disposing of
such trash by depositing it in the designated dumpster and recycling containers. Students may not leave trash outside
their room or apartment door and will be subject to charges.
24. University Recreational Equipment in the Halls
Most communities come equipped with a billiard table and/or table tennis table (ping‐pong table). This equipment
needs to be used as the design intends. Students that damage the equipment and/or supplies associated with the
equipment can be charged for the necessary repairs/replacement.
E. Meal plan and Dining Hall Policies (subject to change as necessary):
1. Meal plan eligibility and requirements.
a. All students residing in a residence hall on campus are required to be on one of the designated meal plans.
b. First year residents are assigned the unlimited meal plan
c. Students in university apartments are not required to be on a meal plan but may opt to purchase one.
d. Students required to be on a meal plan who fail to make self‐selection or select a plan that they are not
eligible for will be placed on the default plan and billed accordingly.
e. Students who are not required to live on campus, regardless of where on campus they live, are eligible for
the 'restricted' meal plan.
A valid university ID card programmed for a dining plan is to be used for entrance to Prospect Dining Hall. University
ID cards and meal plans are strictly nontransferable. The owner of a dining plan‐programmed ID card is responsible
for its condition, security, and proper use and is subject to disciplinary action for its unauthorized use. Lost or stolen
ID cards should be replaced or locked immediately. ID Cards can be locked via the GET web site or application.
2. In the event of official withdrawal, suspension, or mutual consent of the parties to terminate this agreement, the
effective date for calculating any refund on a paid semester dining plan will be determined by the date the plan is
invalidated. Refunds are calculated as follows:
a. Refunds for students who decide not to return or to withdraw are subject to federal and University
guidelines.
b. Refunds for eligible board plan drops are pro‐rated based on the number of meals and FlexCash used at the
time the meal plan is invalidated.
c. Students who are removed or suspended from dining facilities due to a student conduct matter are not eligible for a
dining refund.
3. Dining Hall meal services will be available each year according to the stated days and hours for each facility. Meal
plans will normally begin on opening day of each semester and end on the last day of classes each semester. Meal
plans are not in operation during official closings such as Thanksgiving and Spring Break.
4. Meal plans and associated FlexCash are available for the designated semester. Any remaining balances expire at the
end of each semester. Panther Bucks carry over from semester‐to‐semester and does not expire. Any Panther Bucks
balance remaining on the account when an individual leaves PSU will get refunded back to their financial account.
5. Once a meal plan is selected, changes are limited. When a meal plan change is permitted, it may result in prorated
financial adjustments if components of the plan have already been utilized. Contact the Office of Residential Life for
more information.
6. Students are expected to behave appropriately in the dining facilities and abide by all university policies. Additionally,
the Student needs to be familiar with the following Dining expectations:
a. Cooperation with stated procedures of self‐bussing of food dishes and cleaning up after oneself is expected.
b. All Dining Hall equipment (China/glassware/flatware) are for use within the building and not to leave
the building. .
c. Outside containers are prohibited at all times.
d. Proper footwear and clothing are required in the Dining Hall.
e. Removal of dining hall food or property is prohibited unless participating in a PSU Dining sponsored to-go
program.
f. Failure to abide by policies could result in referral through the Student Conduct process or other appropriate
action
Updated February 2023
