North Block, New Delhi-110001. Dated the 4th January, 2013

No.43011/153/2010-Estt.(Res.)

Government of India

Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel and Training)

North Block, New Delhi-110001.

Dated the 4

January, 2013.

OFFICE MEMORANDUM

Subject:-Nomination of Liaison Officer and Setting up of Cell

in each Ministry/ Department for enforcement of

orders of reservations in posts and services of the

Central Government.

The undersigned is directed to say that the instructions

have been issued by the Department of Personnel and Training

from time tri time for nomination of Liaison Officers, their roles,

duties & ret:ponsibilities and setting up of a Special Reservation

Cell in each Ministry/ Department under the direct control of the

Liaison Officer for enforcement of orders of reservation in posts

and services of the Central Government.

It is reiterated that in each Ministry/Department/Attached

and Subordinate Office, the Deputy Secretary in charge'

administration (or any other Officer at least of the rank of Deputy

Secretary) should be designated as a Liaison Officer in respect of

tters ielating to the representation of the Scheduled Castes,

ribes and Persons with Disabilities. Similarly,

instructions provide

for nomination of separate Liaison Officer in

Ministries/ Departments in respect of matters relating to the

representation of the Other Backward Classes.

The



provisions about Liaison



Officer,



his



role,

responsibilities, control etc. and setting up of reservation cell is

contained in Annexure.

All Ministries/ Departments are requested to bring the

contents of this O.M. to the notice of all the attached and

subordinate offices under their control and also ensure that the

(Sharad Kumar gli

•;Za)

Under Secretary to the Government of India

Tele. No. 23092110.

jrtr

cells are set up expeditiously in the Ministry/ Department and in

Attached/ Subordinate offices under administrative control of

Heads of Department.

All Ministries/Departments of the Government of India.

All Officers and Sections in the Ministry of Personnel, Public

Grievances and Pensions and all attached/subordinate

offices of this Ministry.

Railway Board.

Supreme Court of India/Election Commission/Lok Sabha

Secretariat/Rajya



Sabha



Secretariat/Cabinet

Secretariat/Central



Vigilance



Commission/President's

Secretariat/Prime Minister's Office/Planning Commission.



Union Public Service Commission, Shahjahan Road, New

Delhi.

Staff Selection Commission, CGO Complex, Lodi Road,

New Delhi.

National Commission for Scheduled Castes, 5

Floor, Lok

Nayak Bhavan, Khan Market, New Delhi.

National Commission for Scheduled Tribes, 6

Floor, Lok

Nayak Bhawan, Khan Market, New Delhi.



National Commission for 9p

:(‘Atar:.' Classes, Trikoot-1,

Bhikaji Cama Place, R.K. Puram, New Delhi.

10.

Office of the Comptroller and Auditor General of India, 10,

Bahadurshah Zafar Marg, New Delhi — 110002.

11.

Information and Facilitation Centre, DOPT, North Block,

New Delhi.

12.

Hindi Section for Hindi version.

13.

NIC, DoPT for uploading the same on the web-site of DoPT.

ANNEXURE

RESPONSIBILITIES OF THE LIAISON OFFICER:



The Liaison Officer is especially responsible for:

)

Ensuring due compliance by the subordinate

appointing authorities with

the orders and instructions

pertaining to the reservation of vacancies in favour of

the Scheduled Castes, the Scheduled Tribes and the

Persons with Disabilities/ the Other Backward Classes

and other benefits admissible to them.

(ii)

Ensuring timely submission of SC/ST/OBC and PwD

Reports I and II by each appointment authority in the

Ministry/ Department concerned and ensuring scrutiny

and consolidation of the above reports in respect of all

establishments and services in and under the control

of the Ministry/Department and sending the

consolidated reports in the prescribed proformae to

the Department of Personnel & Training.

(iii)

The Liasion officers have to endorse the non-

availability of an SC/ST/OBC Officer for being

associated in the DPC before actually convening the

DPC. Therefore, it will be one of the duties of the

Liaison Officers to acquaint themselves well in time

about the dates of various

DPCs which will be held in

future. He should have with him a ready list of officer

of various

levels belonging to

SC/S

of a few sister

iViirlistries so that whenever

requirement

arises, an SC/ST officer of appropriate level

consistent with the level of the other members of the

DPC and the level of appointment for which a DPC is

proposed to be convened, can always be associated

as a member. Such a list may be prepared by the

Liaison Officers by informally consulting the

administrative wing of other Ministries/Departments.

(iv)

Ensuring that while making a reference to the

Department of Personnel and Training and to the

National Commission for Scheduled Castes/the

National Commission for Scheduled Tribes for de-

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reservation of reserved vacancies, full details in

support of the proposal for dereservation are given.

(v)

Ensuring the extension of necessary assistance to the

National Commission for Scheduled Castes and the

National Commission for Scheduled Tribes in the

investigation of complaints received by the

Commission, in regard to service matters and in the

collection of information for their annual reports.

(vi)

Conducting annual inspection of the reservation

registers/rosters



maintained



the

Ministry/Department/Offices under the control of the

Ministry/Department with a view to ensuring proper

implementation of the reservation orders.

(vii)

Acting



Liaison



Officer



between



the

Ministry/Department and the Department of Personnel

& Training for supply of other information, answering

questions and queries and clearing doubts in regard

to matters covered by the reservation orders.

RESERVATION CELL:

Each IViinistiy/Dapartment is

required to set up a Special

Reservation Cell within the Ministry/Department under the direct

control of the Liaison Officer to assist the Liaison

Officer in

,.3chwging of his duties effectiv3iy.

PRiVILE.GES OF THE LIAISON OFFICER:

Cases of negligence or lapse in the matter of following the

reservation and other orders relating to the Scheduled Castes,

the Scheduled Tribes, the Persons with Disabilities and the Other

Backward Classes coming to the light through the inspections

carried out by the Liaison Officer or otherwise, should be

reported/ submitted by him to the Secretary/Additional Secretary

to the Government of India in the respective Ministry/ Department

or to the Head of the Department in respect of offices under the

Heads of Department, as the case may be. The concerned

Secretary/Additional Secretary/Head of the Department shall

pass necessary orders on such reports to ensure strict

compliance of the reservation orders by the appointing authority

concerned.

LIAISON OFFICERS IN PSUs etc.



Each Public Sector Undertaking, Statutory and Semi

Government Body, Autonomous Body/ Institution including

Municipal Corporations, Co-operative Institutions, Uniixersities,

Voluntary Agencies receiving grants in aid from the Government

connected with appointment and promotion of the SC/ST

candidates should appoint Liaison Officer in the same manner as

is existing in the. Ministries/Departments.

SPAN Of CONTROL OF LIAISON' OFFICER OF MINISTRIES/

DEPARTMENTS:



The Liaison Officer of a Ministry/Department has to act as

Liaison Officer in respect of the matters relating to the

representation Castes/Scheduled

;

, Tribes/ /PWDs...

and :OBCs in all

establishments and services

under the

administrative control of .th

Ministry /Department.

The ,

instructions



by '



-r_yeOitriient



Enterprise's: -

provide that each Tinciertakihd have Liaison Offiter with : "

functions similar to that of the Liaison Officer in Ministry/

Department. The appointment of Liaison Officer in the

undertaking does not, however, dilute or alter or curtail the

responsibilities of the Liaison Officer of the administrative

Ministry/ Department in regard to implementation of reservation

policy in the Undertaking. Liaison Officers of the Ministries/

Departments have special responsibility to monitor

implementation of reservation in their attached & subordinate

offices, Autonomous Bodies, PSUs under the administrative

control of the concerned Ministry/Department and Voluntary

Agencies which are getting substantial grant-in-aid from the

Government of India. In order to ensure due compliance of the

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reservation orders of the Government, the Liaison Officers may

periodically visit/ inspect the offices/organizations under them.

They should ensure that reservation roster for

SCs/STs/OBCs/PHs have been maintained properly and there is

no gap in the entries made in the rosters. Liaison Officers should

carry out their duties in relation to reservation by calling for the

records from them and by convening the meetings of the officer of

such organizations who are responsible for ensuring reservation

in organizations under their control. If Liaison Officers of

Ministries/Departments notice that there is flouting of reservation

instructions by any officers or complaint against any officer of

harassment or deliberate manipulating things to damage the

interests of the weaker sections they should feel free to report

such lapses to the Secretary/ Additional Secretary of the

Ministry/Department concerned without fear & hesitation of

hierarchical disobedience.