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authorities/officers directly from the Government servants including the
officers/ officials of para military forces and Army personnel.
[Para 1 of the OM No. 11013/08/2013-Estt.A-III dated 6.06.2013]
[Para 1 of the OM No. 11013/08/2013-Estt.A-III dated 31.08.2015]
(c) In view of adequate instructions being available in the matter of submission
of representations by the Government servants and treatment of the
representations by the authorities concerned, submission of representations
directly to higher authorities by passing the prescribed channel of
communication, has to be viewed seriously and appropriate disciplinary action
should be taken against those who violate these instructions as it can rightly
be treated as an unbecoming conduct attracting the provisions of Rule 3 (1)
(iii) of the CCS (Conduct) Rules, 1964. It is clarified that this would include all
forms of communications including through e-mails or public grievances
portal etc.
[Para 4 of the OM No. 11013/7/1999-Estt.A dated 01.11.1999]
[Para 4 of the OM No. 11013/08/2013-Estt.A-III dated 06.06.2013]
[Para 3 of OM No. 11013/08/2013-Estt.A-III dated 31.08.2015]
❖ Treatment of Advance copies of representations so received should be
governed by the following general principles-
(a) If the advance copy does not clearly show that all means of securing
attention or redress from lower authorities have been duly tried and
exhausted, the representation should be ignored or rejected summarily on
that ground, the reasons being communicated briefly to the Government
servants. If the Government servant persists in this prematurely addressing
the higher authorities, suitable disciplinary action should be taken against
him.
(b) If the advance copy shows clearly that all appropriate lower authorities have
been duly addressed and exhausted, it should be examined to ascertain
whether on the facts as stated, some grounds for interference or for further
consideration, prima facie exist. Where no such grounds appear, the
representation may be ignored or summarily rejected, the reasons being
communicated briefly to the Government servant.
(c) Even where some grounds for interference or further consideration appear to
exist, the appropriate lower authority should be asked within a reasonable
time, to forward the original representation, with its report and comments on
the points urged. There is ordinarily no justification for the passing of any
orders on any representation without thus ascertaining the comments of the
appropriate lower authority.
[Para 3 of OM No. 118/52-Ests dated 30.04.1952]
❖ Representation from the relatives of Government servant
Relatives of a Government servant sometimes make representations concerning
service matters affecting the Government servant. This is done in some cases