Job Posting: Executive Assistant to the President and CEO
Job Description: Reporting directly to the President and CEO, the Executive Assistant provides
executive support in a one-on-one working relationship. The Executive Assistant serves as the primary
point of contact for internal and external constituencies on all matters pertaining to the Office of the
President. The Executive Assistant also serves as a liaison to the board of directors and senior
management teams; organizes and coordinates executive outreach and external relations efforts; and
oversees special projects. The Executive Assistant must be creative and enjoy working within a small,
entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal
individual will have the ability to exercise good judgment in a variety of situations, with strong written
and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic
balance among multiple priorities. The Executive Assistant will have the ability to work independently on
projects, from conception to completion, and must be able to work under pressure at times to handle a
wide variety of activities and confidential matters with discretion.
Roles and Responsibilities
Executive Support
• Completes a broad variety of administrative tasks for the President & CEO including: managing
an extremely active calendar of appointments; completing expense reports;
composing and preparing correspondence that is sometimes confidential; arranging complex and
detailed travel plans, itineraries, and agendas; and compiling documents for travel-related
meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides
"gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time
and office.
• Communicates directly, and on behalf of the President and CEO, with Board members,
donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the
President, including those of a sensitive or confidential nature. Determines appropriate course of
action, referral, or response.
• Provides a bridge for smooth communication between the President's office and internal
departments; demonstrating leadership to maintain credibility, trust and support with senior
management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming
commitments and responsibilities, following up appropriately. Acts as a "barometer," having a
sense for the issues taking place in the environment and keeping the President updated.
• Provides leadership to build relationships crucial to the success of the organization, and
manages a variety of special projects for the President, some of which may have organizational
impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including
drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the
CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on
projects to successful completion, often with deadline pressures.