Wedding Manual
Congratulations on selecting David’s Country Inn
for your wedding!
We are so thrilled that you have chosen to host your
wedding with us, and we look forward to detailing
your special day with you!
Preferred Vendors
Craig Scott Entertainment
201-587-1066
www.craigscott.com
D’Amico Entertainment
973-585-6150
www.damicoentertainment.com
Elegant Music Group
201-768-7711
www.elegantmusicgroup.com
Fantasy Productions
800-386-3573
www.fantasydjs.com
Paul Anthony Entertainment
908-497-1117
www.paeeventgroup.com
M U S I C E N T E R T A I N M E N T
Cherryville Photography
908-208-2052
www.cherryvillephotography.com
Erin Usawicz Photography
973-515-8808
www.erinusawicz.com
Janine Collette Photography
908-463-0036
www.janinecollettephotography.com
Rocksteady Images
862-703-6569
www.rocksteady-images.com
Speer Images
973-903-6926
www.speerimages.com
P H O T O G R A P H Y
Holiday Inn Express
176 Howard Blvd., Mt. Arlington, NJ
973-770-7880
Courtyard by Marriott
15 Howard Blvd., Mt. Arlington, NJ
973-770-2000
The Everitt House Bed & Breakfast
200 High Street Hackettstown, NJ
908-684-4377
TownPlace Suites by Marriott
4 Commerce Center Drive Rockaway, NJ
973-659-9999
A C C O M M O D A T I O N S
B A K E R Y
Palermo Bakery
201-336-9819
www.PalermoBakery.com
B E A U T Y S E R V I C E S
Ashley Landry Makeup Artist
862-268-3125
www.ashleylandry.net
Ore Makeup Design
201-230-1573
www.oremakeupdesign.com
Styles on Location
201-400-6732
www.stylesonlocation.com
A Touch of Elegance
973-584-8300
www.atoeevents.com
Calico Country Florist
908-852-0556
www.calicocountryflowers.com
Fleurs Divine
201-317-2318
www.fleursdivine.com
F L O R I S T
Heather Ferrante
973-903-1565
www.heatherofficiant.com
Say I Do with Sarah
908-797-9351
www.sayidowithsarah.com
O F F I C I A N T
Broadway Elite Limousine Service
973-515-8808
www.broadwayelitelimo.com
T R A N S P O R T A T I O N
Digital Memories Event
Cinematography
973-352-9672
www.digitalmemorieseventvideo.com
Live Picture Studios
862-224-5897
www.livepicturestudios.com
V I D E O G R A P H Y
Metro Photobooth Bus
908-450-9390
www.metrophotobus.com
Mobile Cigar Lounge
973-668-1884
www.themobilecigarlounge.com
E M B E L L I S H M E N T S
A Touch of Elegance
973-584-8300
www.atoeevents.com
F U R N I T U R E & D E S I G N R E N T A L S
Wedding Timeline
RIGHT AWAY
Book your entertainment, your photographer, your transportation services, and choose the hotel you’re
using and block rooms.
6 MONTHS OUT
You will be assigned a direct Event Manager. You will receive a final details email that includes the crucial
planning info leading up to your big day!
If you are more than 6 months out and have questions, you can contact the Manager you booked with or call
the main office at any time as we have a team of Event Managers who are happy to assist you!
8-10 MONTHS OUT
Contact a florist. We have 3 preferred florists that would love to bring your vision to life.
A Touch of Elegance: 973-584-8300 / [email protected]
Calico Country Flowers: 908-852-0556
Fleurs Divine: 201-317-2318 / [email protected]
4 MONTHS OUT
Contact Palermo’s Bakery and choose your wedding cake.
Check out the final details and décor forms on our website to help guide you in the planning process.
3 MONTHS OUT
Send out your wedding invitations (choose an RSVP date of 30 days before your wedding date).
Many guests do not RSVP in a timely fashion. This will give you plenty of time to finalize your headcount.
2 MONTHS OUT
Send us via email your final menu.
Complete the final details form on our website under “customer forms”.
Complete the décor form on our website under "customer forms".
Have your vendors complete the vendor agreement on our website under “customer forms”.
*It is crucial that you complete the above details in a timely manner*
1 MONTH OUT
Follow up with any guests that have not RSVPed.
Email your Event Manager for a floor plan to begin working on.
2 WEEKS OUT
Email your Event Manager your final guest count so that we can create your final invoice.
Final guest counts should be broken down like this: # of adults, # of children ages 4-14,
# of children ages 3 and under, # of vendors requiring a meal. Don't forget to include yourselves!
No menu, upgrade or guest count changes can be made after this point.
Wedding Timeline
THE WEEK OF
Drop off your final payment, team gratuity, and décor to our office during your final
walkthrough. Please make sure that stickers and tags are removed, batteries are put
into your candles, signs are in frames, etc. Make sure your items are packed
properly; in a box and using protective wrapping. Clearly label your boxes noting
which location its contents are intended for (ie: Ceremony, Cocktail, or Reception).
The final payment must be made in the form of cash, certified funds,
or a bank check.
FINAL WALK THROUGH APPOINTMENT
Your Event Manager will confirm your final walk-through date and time upon
completion of the décor form. The final walkthrough must be scheduled the week of
your wedding on a Wednesday, Thursday, or Friday from 9:30am until 4:00pm
except for Thursday from 1:00pm - 2:00pm because of our weekly planning meeting.
During this appointment you will:
Make your final payment (cash, certified funds, or bank check)
Drop off and review décor items
Leave cash tip (if required in your contract)
Provide credit card information (if you are having a tab bar for early arrivals
or after party)
Review final floor plan and menu
Go over last minute questions/concerns
Team Gratuity
Gratuity is not built into your package and is optional, but of course greatly
appreciated by our entire team. If you’d like to know how many staff
members will be on for your event, you can reach out to your Event
Manager once your final guest count is confirmed and they can provide you
with the proper staff count for tipping purposes. Most couples choose to
give separate envelopes to the Event Manager, Maitre d',
and Bridal Attendant.
DELUXE, IDEAL OR COCKTAIL RECEPTION PACKAGES:
The minimum team gratuity of $1,000 is distributed to each staff member
working the event. Gratuity is dependent on the final guest count and the
number of staff members working the event. Your Event Manager can
send you a staff breakdown 1-2 weeks prior. Gratuity must be provided in
cash or a check made out to cash during your “Final Walkthrough” Décor
Drop-off appointment the week of the wedding.
If you are providing cash, smaller bills are greatly appreciated.
EXCLUSIVE, PREFERRED OR ELEGANT BUFFET PACKAGES:
Event Manager:
Your Event Manager will work with you to plan the details of your event; assisting with questions
leading up to your day, menu selections, day of schedule, floorplans, etc. They are also your Day of
Coordinator and will be assisting with the ceremony processional, décor set up, etc.
Maitre’D:
The Maitre’D will essentially be the Captain that night and will be your direct point of contact that
evening, especially attending to the Bride and Groom. They will also be overseeing the staff to
ensure the timeline of the evening is executed efficiently. The Maitre'D will gather and pack up your
décor at the end of the wedding.
Bridal Attendant (if using the Warren Suite):
If you are using the Warren Suite on the day of your wedding, you will have a Bridal Attendant
attending to you and your bridal party. They will pop in and out of the Warren Suite to check on you
and your guests throughout the day. They also work alongside the Day of Coordinator in assisting
with décor, setting of tables, etc.
Bartender(s):
The bartender ratio will depend on your final guest count. Regardless of the size of the event, we
will always have 2 bartenders for cocktail hour. If your guest count is 140 or more, we will open the
second bar for cocktail hour. Cocktail Service in the ballroom is included in your package.
Banquet Servers:
The banquet server ratio will depend on your final guest count. We always staff plenty of servers
to ensure guests' tableside orders are taken in a timely manner, refill beverages as needed, and
perform all pre and post-event setup and breakdown of the event.
Culinary & Dishwashing Team:
Our culinary team has over 30 years of experience working at David’s Country Inn and
consistently exceed guests’ expectations. Our dish team supports the culinary team and
perform tasks to ensure the kitchen area and banquet areas are clean and prepared for guests.
Who will be there the day of my wedding?
Décor Set up/Breakdown
A common question that we get asked is whether or not there will be someone to help put
out décor, and the answer to that is yes! Your Event Manager & Bridal Attendant (if using the
Warren Suite) will be working as your Day of Coordinators along with other staff members
putting out your décor to ensure your vision comes to life.
THERE WILL BE SOMEONE ASSIGNED
DAY OF TO HELP PUT OUT ITEMS
SUCH AS THE FOLLOWING:
Welcome sign, guest book, card box, personal photos
Seating charts/place cards
“Welcome Table” for the ceremony
Put out charger plates if applicable
Favors at each place setting or a favor table
Menus for Reception tables in a napkin fold
Signature drink signs, food signs, or any small signs supplied
Any decor that requires excessive labor to put out, such as centerpiece set up, large arches,
chuppahs, photo booth walls, DIY decor, etc., will need to be assigned to either a professional
company or a friend/family member. Set up and clean up can only take place during the 2
hours prior to your event start time and one hour after your event ends. You will need to
provide a written inventory of your personal items to get approval before you drop them off.
Décor Removal
On your special day, the last thing we want you to worry about is having to pack up your decor.
Our staff is happy to help pack up decor for you on the night of your wedding and have you or a
designated family member pick it up the next day. The only items that must be cleared out at the end
of the night are any personal items from the Warren Suite and gifts received during your wedding.
Our staff is prepared to take care of any glassware, server-ware, and food items that were provided
prior to the event, and of course clean up!
Wooden Reserved Signs Small, Medium, + Large Easels
Birdcage Card Box Table Numbers
*décor is subject to change*
Décor we can provide:
Cake knife & spatula (plain silver)
Cake stand (square, silver)
Champagne flutes (plain, clear glass)
Runner for Sweetheart table (cream colored)
White pedestals to line the aisle for indoor ceremonies
Other:
Sweetheart Table:
W 51.5" x H 29" x D 24"
Outdoor Fireplace:
W 96" x H 120" x D 8"
Black Arch:
W 48" x H 87"
Cake Table:
W 60" x H 39" x D 25"
Small (60" round) comfortably seats 6 -8 ppl
Medium (68" round) comfortably seats 8 - 10 ppl
Large (72" round) comfortably seats 10 -12 ppl
Commonly Asked Dimensions
Ballroom Dimensions
*A variation of different-sized tables is typical for floor plans. Your Event Manager will confirm
the appropriate floor plan to work on upon completion of the Final Details Form.*
Ballroom Table Dimensions
Frequently Asked Questions
ARE SPARKLERS ALLOWED?
We do not allow sparklers or cold sparks of any kind either in the ballroom or as you exit.
I’M HAVING A PHOTO BOOTH, WHERE CAN I SET THAT UP?
Depending on the size and structure, photo booths are set up in the cocktail space - in the parlor rooms or
next to the bar in the cocktail room. In order to maximize the space during cocktail hour, photo booths
may not be set up until cocktail hour has ended and guests have started entering the ballroom for the
reception. Please make your vendors aware of this.
DO YOU ALLOW OUTSIDE VENDORS SUCH AS
FOOD TRUCKS, LIVE PAINTERS, ETC?
We do! All outside vendors must be approved by your Event Manager before booking them.
To ensure your wedding is seamless, it is imperative that you run everything by your Event Manager.
I HAVE SOME VEGETARIAN/VEGAN GUESTS,
WILL THEY BE ACCOMMODATED?
Yes, when finalizing your menu selections (depending on your package) you will have the choice of either
2 or 3 entree selections from our list. You can also choose a vegetarian/vegan option in addition to your
main choices (this will act as a bonus entree option). Do not list this entree on menus, instead please
indicate that there is a vegetarian/vegan option available upon request.
All orders are taken tableside at the start of the Reception. Additionally, we do not provide menus.
ARE WE ALLOWED TO BRING OUTSIDE
FOOD AND DRINKS INTO THE WARREN SUITE?
As part of our food and liquor licensing agreements, it is against policy for us to allow outside food or
alcohol in our building. Anyone found bringing in food or alcohol will be charged a $250 fine/cleaning fee.
We would deeply appreciate your cooperation on this. Please communicate the same to your family and
wedding party. Thank you for your understanding.
ARE YOU DOG FRIENDLY?
We are dog friendly and will allow your dog to accompany you during your ceremony and photos. Dogs
are required to be on a leash at all times. Once those activities end, you will be required to have someone
come and pick them up as we do not allow them around food and/or guests for cocktail hour & reception.
Please let your Event Manager know if you plan to have your dog attend your wedding ceremony.
DO YOU ALLOW CIGAR ROLLERS?
We do allow cigar rollers! They must set up after dinner in the cocktail room by the bar. Smoking of any
kind is not permitted in the courtyard. Cigars must be enjoyed on the front porch and ashtrays are placed
on each table.
DO YOU INCLUDE A SOUND SYSTEM?
David's Country Inn does NOT include a sound system for your ceremony or reception. Sound systems,
microphones, and extension cords are all to be provided by your entertainment vendor. We have an
in-house sound system for cocktail hour. If you plan to provide a playlist, it must be made public on
Spotify and emailed to your Event Manager no later than one week prior to your wedding.
DIY sound systems or MCs attending the event are not permitted.
ENTERTAINMENT SET-UP
Please make sure your entertainment vendors are aware that they may need up to
3 different set-ups for the different locations.
Ceremony (outdoors: courtyard, indoors: Ballroom)
Cocktail Hour (indoor or outdoor)
If your ceremony and cocktail hour are outdoors, the same sound system can be used
Reception (Ballroom)
OUTSIDE RENTALS
You are more than welcome to make arrangements for outside rentals such as specialty decor, displays,
lounge furniture, etc. Outside rental items must be delivered and set up by the company providing the
rental. All rentals must be picked up the following morning.
*All rental items must be approved by your Event Manager before confirming*
DO YOU INCLUDE A COAT CHECK ATTENDANT OR
PARKING ATTENDANT?
We include a coat check attendant if needed as well as a parking attendant to greet and direct guests to
our main parking lot or overflow lots. Valet parking is available as an upgrade.
Frequently Asked Questions
DO YOU OFFER FOOD TASTINGS?
We host food tastings quarterly that typically take place on Wednesday evenings. Tastings are limited to
only two guests. Each couple can only sign up for one tasting. You will receive an email with further
details as to when your tasting date would be.
CAN YOU OPEN THE BAR FOR EARLY ARRIVALS?
We can open the bar for early arrivals 30 minutes prior to ceremony/cocktail hour at no charge. If your
ceremony is outdoors and your cocktail hour is indoors, we charge $125 to open the outdoor bar for early
arrivals. If you would like to open the bar earlier than 30 minutes prior, there will be an additional charge.
If you would like to add a second bar for the entire Reception, the fee is $300. If your guest count is less
than 140 and you would like a second bar for cocktail hour, the fee is $150.
Ceremony layout examples
OUTDOOR CEREMONY
Each row typically consists of 7-8 chairs
Be sure to let your Event Manager know if you would like to reserve chairs in the front row and the amount on each side
INDOOR CEREMONY
Traditional Style
Semi-Circle Style
*MOST COMMON*
Officiant
GroomBride
Groomsmen
Best Man
Maid of HonorBridesmaids
Traditional Ceremony Guide
Brides Parents Grooms Parents
Bride and Groom
Maid of Honor & Best Man
Bridesmaids and Groomsmen
(in pairs when exiting)
Flower Girl / Ring Bearer
Parents of the Bride
Parents of the Groom
Grandparents
Officiant
Wedding Guests
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Officiant
Groom
Best Man
Groomsmen
Grandparents
Groom's Parents
Mother of the Bride
Bridesmaids
Maid of Honor
Flower Girl / Ring Bearer
Bride & Escort
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
ENTRANCE ORDER EXIT ORDER
Reception Floor Plan Examples
11 TABLES (100-124 GUESTS)
If your final guest count is more than 186 guests, your DJ or band must set up on the balcony.
If your final guest count is less than 186 guests and you have a band, they must set up
in front of the doors in the ballroom.
SWEETHEART TABLE
FACING BALCONY
SWEETHEART TABLE
FACING DOORS
If your final guest count is less than 110 guests, please ask your
Event Manager for a floor plan with less tables.
12 TABLES (110-134 GUESTS)
SWEETHEART TABLE
FACING BALCONY
SWEETHEART TABLE
FACING DOORS
Reception Floor Plan Examples
13 TABLES (118-144 GUESTS)
SWEETHEART TABLE
FACING BALCONY
SWEETHEART TABLE
FACING DOORS
Reception Floor Plan Examples
14 TABLES (126-154 GUESTS)
SWEETHEART TABLE
FACING BALCONY
SWEETHEART TABLE
FACING DOORS
Reception Floor Plan Examples
15 TABLES (134-164 GUESTS)
SWEETHEART TABLE
FACING BALCONY
SWEETHEART TABLE
FACING DOORS
Reception Floor Plan Examples
16 TABLES (142-174 GUESTS)
SWEETHEART TABLE
FACING BALCONY
SWEETHEART TABLE
FACING DOORS
Reception Floor Plan Examples
17 TABLES (162-186 GUESTS)
SWEETHEART TABLE
FACING BALCONY
SWEETHEART TABLE
FACING DOORS
Reception Floor Plan Examples
If your final guest count is more than 186 guests, your Event Manager will work
with you to provide a custom floor plan depending on DJ/Band setup.
Catering by Mama's
Hackettstown, NJ
Mama's prides themselves on customizing unique Italian cuisine.
Specializing in: Gluten-Free, Vegan & Vegetarian
https://www.mamascafebaci.com/on-premise-catering
908-852-2820
The Coach Room
REHEARSAL DINNERS
Preferred Restaurants
Allamuchy, NJ
The menu at Mattar’s Bistro features modern American cuisine with a strong emphasis on fresh and local
products. Using the finest ingredients, the elements of each dish at Mattar’s Bistro are made from scratch
with the utmost care and attention to detail.
https://mattarsbistro.com/catering-menu/
908-852-2300
Mattar's Bistro
Stanhope, NJ
Bell's Mansion is a collection of European & New World Cuisine, inspired seasonally. Bell's Mansion was
built in 1835 and is adorned with many vintage & antique pieces to create the perfect atmosphere for
your rehearsal dinner.
http://www.bellsmansion.com/private-parties.html
973-426-9977
Bell's Mansion
Lake Hopatcong, NJ
Located on Lake Hopatcong, Stonewater's sweeping views of the lake are unequaled in breadth and splendor.
Stonewater has created a dining experience that delights guests with the brilliance of the sun, a beautiful sunset,
the sound of water at night, and exquisitely prepared cuisine. A unique NJ treasure!
https://stonewaternj.com/events/privateevents/
973-810-3858
Stone Water
Lake Hopatcong, NJ
The Windlass Restaurant is an excellent venue for spectacular views on Lake Hopatcong. Their event team
works closely with you to ensure every detail, food to decorations is exactly as you imagine.
https://www.thewindlass.com/private-parties
973-663-3190
The Windlass
Lake Hopatcong, NJ
Alice’s offers you and your guests two lovely spaces, the Four Seasons Patio or the Main Dining Room. Alice’s
combines the best in food and hand-crafted cocktails for your Rehearsal dinner. Delicious food and drinks, coupled
with distinctive service all at a lakeside location your guests will love makes Alice’s one of the best private party
venues at Lake Hopatcong!
https://www.alicesrestaurantnj.com/contact
973-663-9600
Alice's
REHEARSAL DINNERS
Preferred Restaurants
Sparta, NJ
This Grand Country Estate is nestled on 3 acres of rolling hills and countryside in the heart of Sparta N.J.
Fresh, locally sourced ingredients come together to create a unique dining experience.
Their seasonally inspired menu has something for everyone.
http://www.mohawkhouse.com/private-functions/
973-729-6464
Mohawk House
Sparta, NJ
From the beautiful location to exquisite dishes, Seneca Lake is the perfect backdrop for your rehearsal dinner.
Private rooms for up to 24, the Balcony area sits 30 and the main dining area can accommodate 60.
https://andreslakeside.com/catering
973-726-6000
Andre's
