deterioration, with the exception of fair wear and tear, and to keep any garden
or other grounds belonging to the property in a reasonable state of upkeep;
(c) to notify the relevant housing provider of any works of repair that may from
time to time be needed to the property as soon as reasonably practicable after
the office holder becomes aware of them;
(d) if required to do so by the relevant housing provider, to the extent that it is not
recoverable under any insurance policy, to pay the whole or part of the
reasonable cost of any repairs to the property which a report of a qualified
surveyor as mentioned in regulation 12(1)(b) above authorised by the relevant
housing provider specifies to be necessary as the result of damage caused or
aggravated by the deliberate act of the office holder or a member of the office
holder’s household residing with him or her or by a breach of the office holder’s
obligations under this regulation;
(e) not to use the property except as a private residence for the office holder and
his or her household and for such other purposes as may be agreed by the
relevant housing provider, which agreement shall not be unreasonably
withheld;
(f) not to make any repairs, alterations or additions to the property without the
consent of the relevant housing provider;
(g) where the property is held on a lease, to observe any term, condition or
covenant binding the tenant under the lease and, in any case, to indemnify the
relevant housing provider in respect of any breach by the office holder or by
any member of the office holder’s household living in the property of any term,
condition or covenant binding on the occupier; and
(h) to vacate the property within the period of one month from the date on which
the office holder ceases to hold the office or on which he or she takes up a
new office, whichever is sooner or within such longer period as the relevant
housing provider may allow and to leave the property clean and tidy and clear
of all personal possessions belonging to the office holder or any members of
his or her household residing in the property.
(2) If an office holder dies whilst occupying the property any member of his or her
household living in the property at that time may remain in occupation for the period
of three months from the date of the office holder’s death or such longer period as the
relevant housing provider may allow and any such person shall, for the duration of his
or her occupation, be subject to the same obligations, so far as relevant, under this
regulation as is the office holder.
(3) The office holder shall keep the relevant housing provider informed of matters
arising from any notice given to him or her by a Government department, local or
other public authority, public utility undertaker or, in the case of property held on a
lease or tenancy, the landlord of the property; and the relevant housing provider shall,
unless it agrees otherwise with the office holder, advise on or undertake negotiations
in respect of any such matters.
Disputes and variation of terms
15.—
If there is any dispute about the performance of the respective obligations of
the relevant housing provider and the office holder under section 4, 5 or 6 or regulations
12 to 14 above which cannot be resolved by the grievance procedures, it shall be
referred for arbitration by a single arbiter appointed by agreement between the relevant
housing provider and the office holder or, failing agreement, by the President of the
Royal Institution of Chartered Surveyors and the decision of any arbiter so appointed
shall be final.
(2) The terms of occupation of the property by the office holder may, subject to
regulations 12 to 14 above, be varied by agreement between the relevant housing