BlackBerry Edit
User Guide
3.3
2020-09-24Z
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Contents
What is BlackBerry Edit?................................................................................... 5
Getting started with BlackBerry Edit..................................................................6
Install the BlackBerry Edit app..............................................................................................................................6
Upgrade from BlackBerry Docs To Go to BlackBerry Edit................................................................................. 6
Opening BlackBerry Edit for the first time........................................................................................................... 6
Create a file.............................................................................................................................................................6
Open a file...............................................................................................................................................................7
Delete a file.............................................................................................................................................................7
Copy a file............................................................................................................................................................... 7
Rename a file..........................................................................................................................................................7
Change the font or formatting in a file................................................................................................................ 8
Cut, copy, and paste text in a file......................................................................................................................... 8
Insert an image, photo, or shape..........................................................................................................................8
Find text in a file.................................................................................................................................................... 9
Save a file............................................................................................................................................................... 9
Working with files that are stored inBlackBerry Edit..........................................................................................9
Using gestures........................................................................................................................................................ 9
Editing documents in BlackBerry Edit..............................................................11
View pages in a document..................................................................................................................................11
Review a document..............................................................................................................................................11
Edit anAzure-IP RMS or AD-RMS protected file inBlackBerry Edit-iOS.........................................................11
Edit anAzure-IP RMS or AD-RMS protected file inBlackBerry Edit-Android................................................. 12
Editing spreadsheets in BlackBerry Edit.......................................................... 13
Add or delete a sheet.......................................................................................................................................... 13
Use a formula....................................................................................................................................................... 13
Editing presentations in BlackBerry Edit..........................................................14
Add or remove a slide......................................................................................................................................... 14
Edit a slide............................................................................................................................................................ 14
Formatting shapes............................................................................................................................................... 14
Arranging slides....................................................................................................................................................15
View a slideshow................................................................................................................................................. 15
Save a file as PDF...........................................................................................16
Redact information from PDF files.................................................................. 17
||iii
Printing files using a BlackBerry Dynamics printing app..................................18
Change your theme - iOS................................................................................19
Change your theme - Android......................................................................... 20
Legal notice.................................................................................................... 21
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What is BlackBerry Edit?
BlackBerry Editis a mobile document management app for smartphones and tablets. WithBlackBerry Edityou
can easily view, edit, create, present and shareMicrosoft Officequality documents using your mobile device.
|What is BlackBerry Edit?|5
Getting started with BlackBerry Edit
In the BlackBerry Edit app, you can create Microsoft Word documents, Microsoft Excel spreadsheets, and
Microsoft PowerPoint presentations.
Install the BlackBerry Edit app
If you do not have the BlackBerry Docs To Go app installed on your device, you can download the BlackBerry Edit
app from Google Play, the Apple App Store, or your organization's enterprise app store.
Upgrade from BlackBerry Docs To Go to BlackBerry Edit
How you upgrade from BlackBerry Docs To Go to BlackBerry Edit varies depending on your device configuration.
• If you have BlackBerry Docs To Go installed on your device and automatic updates are turned on, the app will
automatically upgrade when it is available in your device's app store.
• If you have BlackBerry Docs To Go installed on your device and automatic updates are not turned on, you must
open Google Play, the Apple App Store, or your organization's enterprise app store, search for theBlackBerry
Edit, and tap Update.
After the upgrade is complete the BlackBerry Docs To Go icon changes to the BlackBerry Edit icon, and the app
displays in the same location on the device.
Opening BlackBerry Edit for the first time
1. Tap the BlackBerry Edit icon.
2. Tap either:
• Set up using BlackBerry Work .
• Set up using your Access Key. If you choose this option, you must use the access key that your
administrator provided.
3. On the Edit activation screen, click Ok.
4. Tap the BlackBerry Dynamics Launcher icon.
5. Tap the BlackBerry Edit icon.
Create a file
In theBlackBerry Editapp, you can createMicrosoft Worddocuments,Microsoft Excelspreadsheets,
andMicrosoft PowerPointpresentations.
1.
Tap .
2. TapCreate New.
3. Do one of the following:
|Getting started with BlackBerry Edit|6
Task Steps
Create a new file using a blank
template
Tap one of the existing options:
• .docx
• .doc
• .pptx
• .ppt
• .xlsx
• .xls
Create a new file using an
existing template
a. TapTemplates.
b. Tap one of the existing templates.
Open a file
1. Tap My Documents.
2. Tap the file that you want to open.
Delete a file
1. Tap My Documents.
2. Tap the file that you want to delete.
3. Tap <the delete icon>.
4. Tap Delete.
Copy a file
1. Tap My Documents.
2. Tap the file that you want to copy.
3. Tap <the copy icon>.
4. Tap the location where you want to store the copied version of the file.
5. Type a name for the file.
6. Tap Copy.
Rename a file
1. Tap My Documents.
2. Tap the file that you want to rename.
3. Tap <the rename icon>.
4. Type a new name for the file.
|Getting started with BlackBerry Edit|7
5. Navigate to the loaction where you want to store the file.
6. Tap Rename.
Change the font or formatting in a file
1. Open the file that you want to edit.
2. Tap inside the file.
3. Click File > Edit.
4. Double-tap on the text or cell that you want to format. If necessary, move the selection pins to adjust the
selection.
5. Do any of the following:
• Tap on the font field and select a new font type.
• Tap the + or - icons to make the text larger or smaller.
• Tap one of the formatting icons, such as bold or italic.
6. Click Edit > File > Save.
Cut, copy, and paste text in a file
1. Open the file that you want to edit.
2. Click File > Edit.
3. Double-tap on the text or cell that you want to cut, or copy. If necessary, move the selection pins to adjust the
selection.
4. Select an action for the highlighted text.
Option Action
Cut Tap <the cut icon - might need a new one>.
Copy Tap <the copy icon - might need a new one>.
Paste Tap and hold where you want to paste the text that you copied or cut,
and tap <the paste icon - might need a new one>.
5. When you are done, click Edit > File > Save.
Insert an image, photo, or shape
1. Open the presentation that you want to add an image, photo or shape to.
2. Tap inside the presentation.
3. Tap File > Insert.
4. Navigate to the page or slide that you want to insert an image, photo, or shape into.
5. Do one of the following:
• To insert an image, tap <the image icon - might need a new one>, and browse to the image.
|Getting started with BlackBerry Edit|8
• To insert a photo, tap <the photo icon - might need a new one>. When the camera app opens, take a picture
of the image that you want to insert. The BlackBerry Edit app adds the picture to your document.
• To insert a shape, tap <the shape icon - might need a new one> and tap the shape that you want to insert.
6. When you are done, click Insert > File > Save.
Find text in a file
1. Open the file that you want to find the text in.
2. Tap inside the file.
3. Click Edit > Find.
4. Type the word that you want to find in the search field.
5. Click Next or Previous.
Save a file
When you are done working on your file, click File > Save.
Working with files that are stored inBlackBerry Edit
You can access files that you have stored inBlackBerry Share.
Before you begin: You must haveBlackBerry Shareinstalled on your device.
1. OpenBlackBerry Share.
2. Do one of the following:
• TapSet up using BlackBerry Edit. Enter your password for BlackBerry Edit and pressOK. Enter and confirm
a new password and pressOK. On the End user license agreement, if you agree to the terms, tapI Agree
• Tap Set up using your Access Key. Enter your email address and access key and pressOK.
3.
Tap .
4. TapBlackBerry Share.
5. Navigate to and tap the file that you want to work on.
Using gestures
You can use the following gestures to help you edit the documents.
Gesture Description
Drag Pan around a page, or adjust the caret position
Pinch Zoom in or out on a page
Single tap Place the insertion caret
|Getting started with BlackBerry Edit|9
Gesture Description
Double tap Select a word
Press and hold Temporarily zooms the page in
|Getting started with BlackBerry Edit|10
Editing documents in BlackBerry Edit
BlackBerry Editmakes it easy to edit and format documents. You can change the font, cut, copy and paste text
and markup changes.
View pages in a document
You can use the pages features to move through your document quickly.
1. Open the document that you want to edit.
2. Tap inside the document.
3. Click File > Pages.
4. Do any of the following:
• To view the last page, tap <the last page icon - might need a new one>.
• To view the first page, tap <the first page icon - might need a new one>.
• To fit a page to the screen, tap <the reflow icon - might need a new one>.
• To scroll through the pages in the document, use the thumbnails on the right-hand side.
Review a document
1. Open the document that you want to review.
2. Tap inside the document.
3. Click File > Review.
4. Do any of the following:
• To track changes in the document, turn on Track changes.
• To show changes in the document, turn on Show changes.
• To add a comment to the document, tap Comment.
• To accept a change to a document, tap the change and tap Accept.
• To reject a change to a document, tap the change and tap Reject.
• To skip to the next comment, tap Next.
• To skip to the previous comment, tap Previous.
5. When you are done, click Review > File > Save.
Edit anAzure-IP RMS or AD-RMS protected file inBlackBerry
Edit-iOS
BlackBerry Work DocsandBlackBerry Editcan work together to enable you to editAzure-IP RMS protected files in
asecure enterprise File Shareand from enterpriseSharePoint,Box, and CMIS repository sites.The following RMS
protected file types are supported:.doc, .docx, .ppt, .pptx, .xls, and .xlsx.
Before you begin:
• You must have theBlackBerry Workapp 3.1 or later installed.
• You must have the appropriate permissions to theAzure-IPRMS or AD-RMS protected file to complete tasks
such as edit, print, save, and cut-and-paste content in the file.
|Editing documents in BlackBerry Edit|11
If the task requires four or more prerequisites, create a separate Prerequisites topic.
1. OpenBlackBerry Work Docsand navigate to the protected file that you want to edit.
2. Tap > Edit. TheBlackBerry Editapp opens.
3. Edit the file.
4. TapSave back to appand complete one of the following actions:
• TapReplace.The file is saved back to its original location with its original protection.
• Change the file name and tapSave.The file is saved with the new name in the original location with the
original protection.
• TapBack.Navigate to asecure enterprise locationto save the file with the original protection, tapSave.
Edit anAzure-IP RMS or AD-RMS protected file inBlackBerry
Edit-Android
BlackBerry Work DocsandBlackBerry Editcan work together to enable you to editAzure-IP RMS protected files in
asecure enterprise File Shareand from enterpriseSharePoint,Box, and CMIS repository sites.The following RMS
protected file types are supported:.doc, .docx, .ppt, .pptx, .xls, and .xlsx.
Before you begin:
• You must have theBlackBerry Workapp 3.1 or later installed.
• You must have the appropriate permissions to theAzure-IPRMS or AD-RMS protected file to complete tasks
such as edit, print, save, and cut-and-paste content in the file.
1. OpenBlackBerry Work Docsand navigate to the protected file that you want to edit.
2.
Tap > Edit. TheBlackBerry Editapp opens.
3. Edit the file.
4. TapSave Toand complete one of the following actions:
• TapSave. If you are prompted that the file exists, complete one of the following actions:
• TapYes.The file is saved back to its original location with its original protection.
• TapNo. Rename the file and save or save theedited file to another enterprise location.
• TapSave as New Document.Save the file to a newsecure enterprise location with the original protection.
|Editing documents in BlackBerry Edit|12
Editing spreadsheets in BlackBerry Edit
BlackBerry Edit makes it easy to edit and format spreadsheets. You can add or delete sheets, change the font or
formatting, and cut, copy and paste cells, rows, and columns.
Add or delete a sheet
1. Open the spreadsheet that you want to edit.
2. Tap inside the spreadsheet.
3. Do any of the following:
• To add a sheet, at the bottom of the screen, tap +.
• To delete a sheet, at the bottom of the screen, tap the sheet that you want to delete, tap X.
4. When you are done, click Save.
Use a formula
1. Open the spreadsheet that you want to use the formula in.
2. Tap inside the spreadsheet.
3. Click File > Formulas.
4. Tap on the cell that you want to add the formula to. If necessary, move the selection pins to adjust the
selection.
5. Select one of the formulas such as Date/Time or Engineering.
6. When you are done, click Formulas > File > Save.
|Editing spreadsheets in BlackBerry Edit|13
Editing presentations in BlackBerry Edit
BlackBerry Edit makes it easy to edit and format presentations. You can add or delete slides, change the font or
formatting, and insert images, photos, or shapes.
Add or remove a slide
1. Open the presentation that you want to edit.
2. Tap inside the presentation.
3. Click File > Slides.
4. Use the thumbnails on the right-hand side to navigate to the slide that you want to delete or duplicate.
5. Long tap on the slide that you want to delete or duplicate.
6. Do one of the following:
• Tap Delete to remove a slide from the presentation.
• Tap Duplicate to add a slide from the presentation. After you have duplicated the slide, you can edit it to
include the appropriate information.
7. When you are done, click Slides > File > Save.
Edit a slide
1. Open the presentation that you want to edit.
2. Tap inside the presentation.
3. Click File > Edit.
4. Navigate to the slide that you want to edit.
5. Tap inside the slide to place the cursor where you want to edit the text.
6. When you are done editing, click Edit > File > Save.
Formatting shapes
Using the Format menu allows you to adjust a selected shape’s properties such as fill color, line color and width.
You can also move the item forward or backward on a slide
1. Open the presentation that you want to edit.
2. Tap inside the presentation.
3. Click Edit > Format.
4. Navigate to the slide that you want to format.
5. Tap the shape that you want to format.
6. Do one of the following:
• In the Shape and line section, tap one of the options to change the fill color, line color, line weight, or line
style of the shape.
• In the Arrange section, tap one of the options to change the position of the shape: send backward, send to
back, bring to front, bring forward.
|Editing presentations in BlackBerry Edit|14
7. When you are done editing, click Edit > File > Save.
Arranging slides
1. Open the presentation that you want to edit.
2. Tap inside the presentation.
3. Click File > Slides.
4. In the list of slides on the right-hand side of the page, tap, hold and drag the slide that you want to move to the
correct position in the presentation.
5. Release the slide.
6. When you are done, click Slides > File > Save.
View a slideshow
1. Open the presentation that you want to edit.
2. Tap inside the presentation.
3. Click File > Slides.
4. Tap <the rename icon - might need a new one>.
5. Swipe left or right to navigate through the slideshow.
6. To exit the slideshow, long press on the presentation.
|Editing presentations in BlackBerry Edit|15
Save a file as PDF
1. Open the file that you want to convert to a PDF.
2. Tap inside the file.
3. Tap Save PDF.
4. Select a place to store the file.
5. Tap Save.
|Save a file as PDF|16
Redact information from PDF files
Users canredact sensitive, confidential, or privileged information including text, images, and links from PDF files.
1. Open the PDF that you want to redact information from.
2. Tap File > Redactand select the text that you want to redact.
3. TapMark textorMark area.
The selected text or area is marked in red.
4. TapApply.
5. In theconfirmation dialog, tapYes.
Depending on whether your device is using light or dark mode, a black or white box appears over the text.
6. TapSave.
|Redact information from PDF files|17
Printing files using a BlackBerry Dynamics printing app
Before you begin:
You must have your device configured to use a printer with a secure printing app that is compatible with
BlackBerry Dynamics products. A list of compatible printing apps can be foundhere.
Your administrator must have your organization's policies configured to allow printing.
1. Open the file that you want to print.
2. Tap the print icon.
3. Tap the down arrow.
4. Select your options such as Copies, Paper size, and Orientation.
5. Tap the up arrow.
6. TapSelect a printer.
7. In the Add printer page, select an option.
|Printing files using a BlackBerry Dynamics printing app|18
Change your theme - iOS
On devices that are running iOS 13, you can change the theme for BlackBerry Dynamics apps using the iPhone
device settings. For instructions, see the iOS 13 documentation. For more information about supported operating
systems,see theMobile/Desktop OS and Enterprise Applications compatibility matrix.
|Change your theme - iOS|19
Change your theme - Android
If you switch to a dark theme, it changes the background that appears when you sign in to theapp. By default, the
theme is Light.
1. Inthe app, open theBlackBerry Dynamics Launcher.
2. TapSettings.
3. TapChange application theme.
4. Tapa theme (for example, Light or Dark).
|Change your theme - Android|20
Legal notice
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|Legal notice|21
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Published in Canada
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