11/6/2018 KAA
SUBMITTING NON-SUBSTANTIVE
GRADUATE AND PROFESSIONAL STUDIES CATALOG EDITS
Final Catalog Editing Process & Timeline
What are non-substantive edits to the catalog?
Non-substantive edits to the academic catalogs consists of changes to descriptive language, contact information, etc.; these are
not conditional edits to policies or curriculum (courses, degrees, etc.) that must be approved through faculty committee review,
the Graduate and Professional Studies Committee (GPSC), and beyond.
What will the instructions in this document help me do?
This document is designed to help designate content owners begin the non-substantive edits process to their section of the
academic catalog by providing step-by-step instructions for creating a Word document with tracked changes and submitting it as
an attachment using a Curriculog proposal. The step summary for this process is below, and step-by-step instructions are
available in the subsequent pages of this document. Once content owner’s college Associate Dean approves edits, by the
January 31 deadline, catalog editors will begin working on edits and contact content owners with next steps.
STEP SUMMARY
1. CREATE THE CATALOG EDITS WORD DOCUMENT WITH TRACK CHANGES FORMATTING
2. SUBMIT CATALOG EDITS VIA CURRICULOG
A. ACCESS CURRICULOG
B. START PROPOSAL
C. ATTACH DOCUMENT TO PROPOSAL
D. LAUNCH PROPOSAL
E. APPROVE PROPOSAL
How will these non-substantive changes be combined with the curricular and policy changes submitted to the GPSC
and entered into the final catalog?
Once catalog editors confirm the non-substantive edits from colleges, departments, and administrative offices, and final approval
is received for curricular and policy changes submitted to the GPSC, catalog editors will merge these edits to the academic
catalogs. Once merged, content owners will be able to preview changes, and share with any other shareholders within their unit,
before final catalog publication. The goal is to have all merged prior to March 22, 2019, the final draft approved by content areas
by April 5, and the 2019-2020 academic catalogs published by the time enrollment and new student orientations begin in early
April.
**If you have any questions regarding whether or not a particular edit is substantive or non-substantive, please contact Tashemia
Content Owner
Submits Non-
Substantive
Edits
• Deadline:
determined
by college
Graduate Asso.
Deans Review
and Approve
• Deadline:
January 31,
2019
Graduate
School reviews
and approves
Catalog Editors
Process
Request
• Deadline:
March 22
Content
Owners Review
Draft with all
Revisions
• Deadline:
April 5
Catalog
Published
• Deadline:
April 2019